Dealers order on voice notes, and somebody types them in twice.
A dealer portal gives each distributor and dealer a login of his own: his rate, his running scheme, what is in stock, his ledger, and a screen to place the next order. Orders arrive typed rather than spoken. The ledger he argues about on the phone is the one you are both reading.
Sunday night the orders come in. A voice note from Hubballi, a photograph of a handwritten list from Davanagere, and one order sitting on a salesman’s phone that he forwards on Tuesday afternoon. Somebody keys all of it in, and the mistakes belong to whoever keyed it.
The dealer signs in and sees his own rate, the scheme running this month, and what you actually have in the godown. He places the order himself. It lands as an order with a number, not as a message that has to be understood first.
What dealer and distributor portal does.
His rate, not the list rate
Each dealer sees the price list he is on and the scheme he qualifies for. Nobody quotes him something different by mistake.
Stock he can actually order
Available quantity by item, so an order is not placed for a shade that has been out since August.
Order placed and followed
Confirmed, packed, despatched, with the lorry number and the invoice attached. The phone call asking where it is stops.
Ledger and outstanding
Bills, payments and what is overdue, the same figures your accounts team sees. He can download a statement himself.
Claims and complaints
Damage, shortage or a scheme claim raised against the invoice, with photographs, and tracked until you settle it.
Circulars and price letters
New rates, scheme letters and artwork kept where every dealer finds them, instead of forwarded to nine WhatsApp groups.
The people who open this every day.
Dealer or distributor
Orders at eleven at night, when he is closing his shop and remembers what is finished.
Sales officer
Sees which of his dealers have stopped ordering, and places an order for the ones who will not use the screen.
Accounts assistant
Answers fewer calls about balances. The statement is already there.
Owner
Reads ordering by territory, and the names that went quiet this quarter.
It is one part of a system, not an island.
A module earns its place by what it passes to the next one. These are the connections we set up most often.
- Price lists and schemes
- Credit control
- Sales orders
- Invoice management
- WhatsApp notifications
How we would put it in.
Questions owners ask about dealer and distributor portal.
Half our dealers will never log in. Then what?
Then the portal has to work beside the old way, not instead of it. The sales officer keys in their orders, and a link on WhatsApp brings the willing ones across slowly. A portal that assumes everyone switches on day one dies in its first month.
Will a dealer manage this on his phone?
It is built for a phone first, because that is where a dealer sits at closing time. A laptop shows the same screens with more on each.
Can it stop an order from a dealer who has crossed his limit?
Yes, and most manufacturers prefer a hold to a hard stop. The order comes in and waits for your release. He sees that it is with you.
We have eleven dealers and one sales officer. Worth it?
Honestly, not yet. Eleven dealers and one man who knows them is a working system. The portal earns its place at thirty or forty, spread across states, where nobody holds it all in his head. Where that line falls for you is the sort of question a free technology audit answers, at no cost.
Businesses that ask for this.
Modules that work with it.
Tell us how you handle dealer and distributor portal today.
A spreadsheet, a register or another system: say which, and we will tell you plainly what is worth changing.
- No obligation
- We reply the same working day
- Your details stay private