Control botanical raw materials, formulations, batches and release in one system.

Herbal manufacturers work with natural raw materials that vary from one delivery to the next. Roots, leaves, flowers and extracts arrive from growers and traders, and are cleaned, dried, ground, extracted or blended into powders, tablets, oils and teas for pharmacies and shops.

Each step needs a record of what went in, what came out and who approved it. Many plants still hold these on paper registers and in separate stock files that nobody compares until an auditor or a buyer asks a question. Finding answers is slow.

The stores team receives raw material against a purchase order, notes the supplier and the lot, and holds it in a marked quarantine area until the quality team has checked it. The quality team samples each lot. It records the result and releases or rejects the material. Production staff then draw approved stock against the formula for a batch, and the weights taken from each lot are written on the batch sheet at the moment of issue.

Packing teams label finished goods with a batch number and expiry date. Sales staff take orders from distributors, pharmacies and shops, and dispatch from stock by batch. Management reviews yields, wastage and the dates on which stock will expire.