One connected system for botanical intake, formulations, batches, quality release and distributor orders.
Manage a herbal product plant in one system. Roots, bark, leaf and rhizome arrive against an order, wait in quarantine until the quality team passes them, and are drawn against a formula for each batch. Finished powders, extracts and tablets carry a lot number and expiry date through stock, labelling and dispatch to distributors, pharmacies and shops.
- Formulas, botanicals, growers, mesh sizes and products entered as your plant works
- Stock lists, supplier records and open orders migrated
- Formula and product edits handled by GullySystem staff when asked
GullySystem configures this software for herbal product makers, from a single-line unit to a multi-site plant. Stores, quality, production, packing and sales teams work from it. Each lot of botanicals and each finished batch carries its assay results, formula, expiry date and customers. Stock is issued by expiry.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Receipt and quarantine
Botanicals are received against an order, logged by grower and lot, weighed and held in quarantine with a sample drawn.
- 2
Testing and release
The quality team checks identity, moisture, ash and heavy metals, records each result and marks the lot released, held or rejected.
- 3
Batch planning
Production picks a formula, scales it to the batch size and reserves released lots in expiry order.
- 4
Manufacturing
Each stage, from tray dryer to hammer mill, extraction and ribbon blender, records quantities in and out, the operator and the time. Yield is calculated.
- 5
Packing and labelling
Finished goods are filled under a batch number and expiry date, and labels are printed from the record.
- 6
Dispatch
Orders are picked from batch-tracked stock. Invoices and delivery notes carry the batch number.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Goods Receipt (GRN)
Each delivery is received against an order, logged by grower and lot, and held in quarantine until the quality team passes it.
- Bill of Materials
A formula lists every botanical and excipient with quantities and approved versions, and scales to the batch size before the mill is booked.
- Batch and Serial Tracking
Each batch records the lots drawn, the stages passed and the output, so a finished powder traces back to its roots and leaf.
- Quality Control
Identity, moisture and heavy metal checks are logged per lot and per batch, and each is marked released, held or rejected.
- Stock Tracking and Alerts
Stock is held by lot and bin with an expiry date, and alerts list botanicals that will expire soon or have run short.
- Vendor Management
Each grower or supplier has one record with the lots received, the rates agreed and quality notes built up over harvests.
- Job Work Management
Material sent to an outside maker and goods received back are tracked with quantities, dates and the batch they belong to.
- Barcodes and Labels
Batch number, expiry date and barcode print from the batch record, so what is on the label matches what is in stock.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Tools it connects to.
Each connection is scoped for your own account, one data flow at a time.
One system, each person sees their part.
For stores
Receive botanicals, hold them in quarantine, issue them to the mill and keep lots in expiry order.
For the quality team
Sample and assay lots, record results, release or reject material and approve finished batches.
For production and packing
Follow the day’s batches, record each stage and print labels from the batch record.
For sales and the owner
Take distributor orders, check batch availability and read yields, marc and expiring stock.
The numbers the owner asks for.
- Lots in quarantine, released and rejected
- Batch yield and marc by product
- Stock by lot and bin with expiry dates
- Material shortages against planned batches
- Grower lots and certificate of analysis history
- Orders and dispatch by customer and batch
- Customers who received a given batch
Who this is built for.
- Makers of herbal powders, churnas, tablets and capsules
- Producers of herbal oils, tinctures, extracts and syrups
- Herbal tea and blend manufacturers
- Makers of herbal personal care products
- Contract manufacturers of herbal products
- Brands that sell through distributors and pharmacies
When it is not the right choice.
- A home-scale maker who blends to order can keep a notebook and a stock sheet.
- A plant that requires validated pharmaceutical systems will review those requirements with its advisers before choosing.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Barcode and label printer
- Weighing scale input
- Accounting software export
- Email and SMS
- Online shop
- Courier and shipping labels
Questions owners ask before a demo.
Is this herbal software or general manufacturing software?
Herbal manufacturing software. Quarantine, lot release, variable botanicals and expiry-led issue are built in, rather than added to a stock list.
How does it handle raw material that varies in strength?
Each lot carries its assay results, and the formula can scale quantities to the lot’s marker content. The rules for adjustment are set with your quality team.
Is a batch traceable to its raw materials?
Yes. Every batch notes which botanical lots went in, which links a finished product back to its growers and forward to the customers who received it.
Is the oldest stock issued first?
Yes. Stock is shown by lot with expiry dates, and issues suggest the earliest expiring lot that has been released.
Can it print labels?
Yes. Batch, expiry and barcode details print from the batch record. Wording required by your regulator is decided with you.
Does it replace our quality procedures?
No. It records tests, approvals and batch history. Your own procedures and licences define how quality is run, and these are reviewed during implementation.
Can it handle contract manufacturing?
Yes. Material sent out, finished goods received and the quantities returned are tracked against the batch they belong to.
Can we import our current stock?
Yes. Lists of botanicals, lot balances and growers are read in, and the storekeeper reconciles them against the bins before live use.
What does it cost?
No price is published. Expect the figure to move with users, product range and plant layout; it is quoted once you have seen the software working on your formulas.
Does a very small herbal unit need this?
Possibly not yet. With few products and little raw material, a register may do. A walk-through can say so plainly.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Herbal Product Manufacturing Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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Seven short steps that tell us what you need. An engineer reads them before getting in touch.
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