Material went out on a challan in June, and nobody can say what came back.
Job work management tracks what you send to an outside vendor and what returns: the challan, the quantity or weight, the wastage allowed, and the balance still lying with him. Galvanising, powder coating, dyeing, printing and karigar work all sit on one pending list. When a vendor says everything came back, the challan says otherwise.
The challan book lives in the store, and that is where it stays. Sheets go for laser cutting, gold goes to the karigar, fabric goes for dyeing. Some of it returns in three lots over a fortnight, and the last lot is short by two pieces nobody chases.
Every despatch is booked against the vendor and the job it belongs to. Returns are received against that challan, lot by lot, with wastage and rejection kept apart from what is genuinely still outside. The metal standing with each karigar becomes a figure on a screen rather than an argument on a Saturday.
What job work management does.
Outward challan with the job on it
Vendor, process, quantity or weight, rate agreed, and the work order the material belongs to. It prints for the lorry.
Returns in parts
Material comes back in lots. Each receipt is booked against the same challan. The balance falls as it arrives.
Wastage allowed against wastage used
The loss you agreed with the vendor sits beside the loss he actually declared. A gap is visible while it is still worth discussing.
Ageing of what is outside
Material with a vendor for a fortnight, a month, or since March, listed oldest first. March is usually a surprise.
Vendor bill against the challan
His bill is checked against the quantity he actually returned and the rate agreed when the material left.
Customer material kept separate
Material a client sent for his own order is tagged as his, so it is never quietly used on somebody else’s job.
The people who open this every day.
Storekeeper
Cuts the challan, receives the lots, and knows which vendor is holding what this morning.
Production in-charge
Chases the process that is holding a job, and plans around the fortnight a coater usually takes.
Accounts assistant
Passes the vendor bill only against what was received.
It is one part of a system, not an island.
A module earns its place by what it passes to the next one. These are the connections we set up most often.
- Work orders
- Stock
- Vendor bills
- Purchase returns
- e-way bill
Products that include it.
How we would put it in.
Questions owners ask about job work management.
Does it help with the job work return our CA files?
It keeps the movement record he asks for: what went out, under which challan, and what came back. He files the return. We make no claim about what the rules ask of you this year.
Is this the same as karigar tracking in a jewellery shop?
It is the same idea in a different unit. Our Jewellery Retail Management Software issues metal by weight against an order and shows the balance standing with each karigar, wastage included.
Our vendor list is short. Is the challan book still fine?
With two vendors and a clerk who remembers, yes. The book fails when material sits with a third party across a financial year, or when the person who wrote it leaves.
Can it print an e-way bill for the movement?
It prepares the details, and the bill is generated through a GST service provider. Whether a movement needs one is your CA’s call.
Businesses that ask for this.
Modules that work with it.
Tell us how you handle job work management today.
A spreadsheet, a register or another system: say which, and we will tell you plainly what is worth changing.
- No obligation
- We reply the same working day
- Your details stay private