Track what went out to each vendor, what came back and what is still outside.
Job work management tracks what you send to an outside vendor and what returns: the delivery note, the quantity or weight, the wastage allowed and the balance still lying with him. Galvanising, powder coating, dyeing, printing and craftsman work all sit on one pending list. When a vendor says everything came back, the delivery note can say otherwise.
The delivery note book lives in the store, and that is where it stays. Sheets go for laser cutting, gold goes to the craftsman, fabric goes for dyeing. Some of it returns in three lots over a fortnight, and the last lot is short by two pieces that nobody chases.
Every despatch is booked against the vendor and the job it belongs to. Returns are received against that delivery note, lot by lot, with wastage and rejection kept apart from what is still outside. The metal standing with each craftsman becomes a figure on a screen and not an argument on a Saturday.
What your team uses today.
The module takes over these, one at a time, so nothing has to stop while it is set up.
- The delivery note book
- A vendor-wise balance register
- A notebook of wastage
- A stock count surprise for goods outside
The problems this is meant to ease.
What job work management does.
What this looks like in a working week.
Illustrative scenarios, written to show the shape of the work. They are not accounts of client systems.
The people who open this every day.
From first conversation to daily use.
Mapping your processes
We list the outside processes you use and the vendors for each. You describe how notes and returns are handled today. A flow diagram comes back for your approval.
Rates and allowances
Rates, process names and wastage allowances are entered. You confirm them with the production team.
A live list from your records
Material currently lying outside is loaded from your registers. The store team checks balances with the vendors. Mistakes surface early.
Trial run on new dispatches
New outward notes are made on the screen while the old book continues. Returns are booked and compared.
Full use and ageing review
The team is trained. The paper book is retired. The oldest balances are reviewed at the next meeting.
How you would know it is working.
Record where you stand before it goes live, so the change is measured against your own figures.
- Quantity lying with each vendor, by age
- Wastage declared compared with wastage allowed
- Delivery notes still open after the expected return date
- Vendor bills passed with a difference to the returned quantity
- Customer-owned material outside, by customer
It is one part of a system, not an island.
A module earns its place by what it passes to the next one. These are the connections we set up most often.
- Work orders
- Stock
- Vendor bills
- Purchase returns
- Transport documents
Products that include it.
How we would put it in.
Questions owners ask about job work management.
Does it help with the records my accountant asks for on goods sent out for processing?
It keeps the movement record he asks for: what went out, under which delivery note, and what came back. He handles any filing. We make no claim about what the rules ask of you this year.
Is this the same as craftsman tracking in a jewellery shop?
It is the same idea in a different unit. Our Jewellery Retail Management Software issues metal by weight against an order and shows the balance standing with each craftsman, wastage included.
Is the delivery note book still fine with a short vendor list?
With two vendors and a clerk who remembers, yes. The book fails when material sits with a third party across a financial year, or when the person who wrote it leaves.
Can it prepare a transport document for the movement?
It prepares the details, and the document is generated through your tax authority’s approved service. Whether a movement needs one is your accountant’s call. The software only prepares.
What shapes the cost of managing job work?
Vendors, processes and the number of sites matter. Links to stock, work orders and transport documents are extra items. Our written quotation lists each after the flow is read. Any item may be dropped.
When could job work tracking be in use?
The first release holds outward notes, part returns and balances. Speed depends on loading the material already outside. You supply registers and rates. Stage dates are listed in the proposal.
Businesses that ask for this.
Modules that work with it.
Tell us how you handle job work management today.
A spreadsheet, a register or another system: say which, and we will tell you plainly what is worth changing.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements