Skip to main content
GullySystem
Retail and distribution · Software for jewellers

Track stock by weight and tag, from the goldsmith’s bench to the showcase.

Jewellers work in grams, purity and making charges, with old-gold exchange, savings schemes, goldsmith issues and hallmarking running beside the counter bill. When a few grams go missing, nobody can say where. The software follows every piece by tag and by weight, from the bench to the showcase, and sits beside the billing package you already trust.

Share your requirements
At a glance

A jewellery shop’s real risk is not a slow sale. It is a few grams that go missing between the goldsmith, the hallmarking centre and the showcase, over a year, in ones and twos.

Metal is followed by weight and pieces by tag. Whatever billing package you already run stays where it is, and the new work fits around it.

How the work runs today

Each day starts with the rate: gold per gram at 22 and 18 karat, and silver, with the board changed before the shutter goes up. A customer picks a chain, the counter weighs it, reads the tag for gross weight, stone weight and making charge, and bills it with the sales tax or VAT that applies.

If the customer brings old gold, it is tested for purity, weighed, melting loss deducted and adjusted against the new bill. Behind the counter, gold is issued to goldsmiths by weight against orders and received back as finished pieces, with wastage and purity noted in a register. Pieces go out for hallmarking and come back with a delivery note.

Savings scheme instalments arrive every month and go into a passbook. At night the stock count compares tags and weights against the book, and the differences are traced by hand.

Where it breaks

What goes wrong for jewellers without a proper system.

The goldsmith register never balances

Gold issued, pieces received and wastage allowed sit in a notebook, and a gram here and there is never explained. Over time, people stop asking.

Old gold is valued on a calculator

Purity, weight and deduction are figured by hand at the counter while the customer watches, and one wrong entry costs the trust of a regular customer.

Scheme instalments are hard to trace

A customer says she has paid eleven months, and the passbook and ledger disagree. She is standing at the counter.

Tag stock and the book do not match

A piece sent for hallmarking, or taken home on approval, is missing from the count and nobody wrote it down. The night count then fails.

What the software does

What we would build for jewellers.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Tag-wise stock by weight

Record each piece with its tag number, gross weight, stone weight, net weight, purity and hallmark number, and where it physically is at this moment.

Daily rate and counter billing

Enter the day’s rate once for each purity, and bills work out metal value, making charge, wastage, stone value and tax straight from the tag. The rate is typed in, not fetched.

Old-gold exchange

Record purity, weight and deduction, and adjust the value against the new purchase on the same bill, with the working visible to the customer.

Goldsmith issue and receipt

Record metal issued by weight, pieces received, wastage allowed and the balance standing against each goldsmith at any moment.

Savings scheme ledger

Track member-wise instalments, missed months and maturity in weight or value, with reminders on SMS or WhatsApp.

Hallmarking and approval tracking

Track pieces sent out for hallmarking or taken home on approval, with dates and the holder named against each piece.

Order and repair jobs

Record custom orders and repairs with weight in, weight out and the promised date, so a customer’s repair piece is never counted as your stock.

Before you talk to a supplier

A requirements checklist for jewellers.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for jewellers.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Jewellery Retail Management Software

Tag-wise stock by weight, making charges and wastage, old-gold exchange, goldsmith issue and return, hallmarking records, approvals and savings schemes for jewellers.

See the product
More products

Other products in the same sector as jewellers.

Solutions inside

The business modules jewellers use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help jewellers.

Each one reads records you already keep, and a person approves every decision.

Goldsmith balance checks

A gram that goes missing is hard to trace. The assistant reads issue and receipt entries for each goldsmith and highlights balances where the wastage allowed looks unusual against past jobs of the same kind. The owner or shop manager reviews every highlight and decides what to ask the workshop.

Missing tag and approval alerts

Tags go astray between the bench and the showcase. The assistant compares the tag register with pieces marked out for hallmarking or home approval and lists those unaccounted for before the night count. A named staff member checks each one and records where the piece is.

Scheme member statements and reminders

Scheme customers ask about their balance at the counter. The assistant reads the ledger and passbook entries, drafts a plain statement of instalments paid and months missed, and prepares reminder messages for those falling behind. The person who runs the scheme reviews each statement before it is shown or sent.

Order and repair job follow ups

Custom orders drift past their promised dates. The assistant reads order and repair records, then lists jobs close to their date or with weights in and out that do not agree. It also drafts a status message for the customer. The counter manager edits and sends each one.

Connections

Tools jewellers often connect.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

Learn more

Custom Software and Product Engineering

Software built around how your business actually runs, when nothing off the shelf fits without workarounds.

Learn more

API and System Integration

Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.

Learn more

Cybersecurity and Application Security

Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.

Learn more

All our other services

Guides

Written for jewellers.

Practical notes on running the business, not product marketing.

The Month-End Close for a Jewellery Shop: Tags, Karigar Metal and Schemes

A month-end close for retail jewellers: tag stock by weight, karigar balances, pieces out on approval or for hallmarking, scheme instalments and old gold.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Published case studies

The work we have published.

We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.

All case studies
Pet care and veterinary services

PetSeva: matching owners to the right vet, at any hour

A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.

Read the case study Paying guest accommodation

SAM Atithi Pavathi: bed-level occupancy as the source of truth

PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.

Read the case study School transport services

SAM Tours: school transport on a single ledger

Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.

Read the case study Microfinance and Self Help Groups

Vikasa RDO: making SHG loan recovery auditable

Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.

Read the case study
Common questions

Questions jewellers ask before they call.

Will it work with our weighing scale and tag printer?

In most cases, yes. Common electronic scales and barcode or RFID tag printers can be read directly, so a weight is never typed in twice.

Will our bookkeeper’s software still hold our accounts?

Yes. Sales, purchases and scheme receipts download as spreadsheets for your auditor to post. A live connection to your accounting system would be extra work, priced on its own.

Should we throw out our jewellery billing software?

Not if it bills well and your staff trust it. The usual step is to add what it lacks, such as goldsmith tracking or a savings scheme ledger, and connect the two.

Is our stock data safe?

Yes, we treat it as sensitive. Access is set by role, so a counter salesperson bills without seeing cost, wastage or the goldsmith ledger.

How is a jewellery shop system quoted?

The parts taken: tag stock, rate and counter billing, old-gold exchange, goldsmith issue, scheme ledger, hallmark tracking and orders. Counters, branches, scales and tag printers affect the scope. Stock lists in sheets need moving. We show screens on your tags, then give a separate line for each part.

What should a jeweller bring before the start?

Gather the stock register, a goldsmith issue book, an old-gold slip, the savings scheme ledger, a sample bill and the hallmark list. The owner, a counter lead and whoever keeps accounts then answer questions and test screens.

Who owns our stock and scheme records later?

The shop does, source code included. Stock, schemes and bills leave in plain files when you ask. Those who built the system also support it. Hosting by GullySystem stands unless you choose another arrangement.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

In Bengaluru

Bengaluru areas with many jewellers.

Across India

Cities where jewellers are common.

Related

Related industries.

Category

Part of a wider group.

Selling online

Also sell online?

The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements