Follow every lot, hospital rate contract and pending bill from purchase order to payment.
Surgical and medical supplies distributors carry gloves, syringes, IV cannulas, sutures, dressings and implants for hospitals, nursing homes, labs and clinics. Rate contracts, hospital purchase orders, consignment stock in operation theatres and bills awaiting payment are usually tracked in Excel and on calls. The system keeps lot and expiry on every line, prices each hospital at its contract rate, and shows which bills are submitted, approved or still unpaid.
Hundreds of small items move every day, each with a lot number, an expiry date and a pack size that differs between the hospital’s order and the company’s carton.
Hospitals pay slowly and buy at agreed rates. Getting the rate, the lot and the paperwork right on the first bill decides when the money comes in.
Hospital stores send purchase orders by email or through their own portal, nursing homes order on WhatsApp, and labs call for the same consumables every week. Each order is billed at that buyer’s rate, picked by lot and delivered with a challan the stores clerk signs.
Sutures, meshes and orthopaedic implants are often left at the hospital on consignment. Only what the surgeon uses is billed after the case. The usage slip comes back late, sometimes without lot numbers.
Bills go to the hospital’s accounts with the PO, challan and GRN attached, and are followed up for weeks. A company recall notice names lots that must be traced to every buyer who received them.
What goes wrong for surgical and medical supplies distributors without a proper system.
What we would build for surgical and medical supplies distributors.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A product already built for surgical and medical supplies distributors.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Wholesale and B2B Ordering Software
A dealer login with his own rates and schemes, live stock, credit checks, picking and dispatch, part loads, returns and repeat orders.
The business modules surgical and medical supplies distributors use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreData Engineering and Business Intelligence
Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.
Learn moreWhatsApp Business API and Chatbots
WhatsApp Business API work covers number onboarding, template approval, opt-in records and a chatbot with human handover. It connects WhatsApp to a CRM, billing or booking system, so messages are sent from existing records and replies are written back.
Learn moreWritten for surgical and medical supplies distributors.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions surgical and medical supplies distributors ask before they call.
Can implants be tracked by serial number as well as lot?
Yes, in a system built for you. Implants carry serial and lot, and usage is recorded against the case reference the hospital gives you.
Does the ready ordering product track lot and expiry?
No. The ordering product listed on this page covers buyer logins, rates, credit limits, dispatch and returns. Lot and expiry tracking is part of what we would build alongside it.
Can bills be uploaded to a hospital’s supplier portal?
Not on its own. Bills and supporting papers can be prepared in the layout each hospital asks for. A direct portal link depends on what the hospital allows and is scoped separately.
Will the accounts stay in Tally?
They can. GullySystem has no ready connection to Tally, but an export of invoices and receipts is possible, scoped while the system is configured and quoted on its own.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
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Part of a wider group.
Also sell online?
The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private