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GullySystem
Retail and distribution · Software for florists and flower shops

Take every order, track stems by age and collect event balances.

A florist sells bouquets at the counter, takes wedding and event orders that change several times, and delivers across the city in time slots. Flowers are stock with a limited life. The florist management system, set up around your arrangements, suppliers and delivery areas, brings orders from every channel, stock by age and event balances together.

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At a glance

Flowers are stock with a clock running. A bunch bought at the market on Monday sells at full price on Tuesday, at a discount on Wednesday, and is waste by Friday.

The florist management system is built around that clock and around the delivery slot. Ageing stock and the day’s delivery runs sit on one screen, so the morning’s buying and the afternoon’s discounts follow what is really in the buckets.

How the work runs today

Orders come from the counter, calls, your website and delivery platforms, each landing in a different place, and staff copy them onto a list later. A wedding order may change shade and quantity several times in the days before the event, and stage, arch and car decoration are added to it as separate items.

Stems, fillers and greens are bought early at the flower market, and the day’s rate is agreed with the seller before the shop opens. The day’s arrangements are then made from whatever arrived. What was left unsold is usually not recorded.

Deliveries go out with riders by area. A customer asking whether a bouquet reached is answered by calling the rider. Event orders carry an advance, a balance and items added on the day.

Where it breaks

What goes wrong for florists and flower shops without a proper system.

Event orders live in chat threads

The final count, colours and extras are agreed across days of messages, and whoever bills was not in the chat. The bill is then wrong.

Peak-week buying relies on memory

Roses for Valentine’s week are bought on last year’s guess. Popular colours run short, or full buckets are left at closing.

Ageing stock is noticed late

Nobody records which bucket arrived on which morning, so stems that could have been discounted are discarded. The loss is never counted.

Delivery status is unknown

A birthday delivery is due by six, and the person on the phone can only promise to call back. The customer waits for news.

Event balances are chased for months

A hotel pays an advance and adds items on the day, and the outstanding sits in a notebook. Follow-up depends on memory.

What the software does

What we would build for florists and flower shops.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Orders from every channel

Keep counter, phone, website and platform orders on one list, advance orders included, each with its arrangement, card message and slot.

Flower stock by age

Track stems, fillers, pots, packaging and gift items with their age, with an ageing alert and a purchase order to your supplier.

Delivery slots with proof

Assign deliveries by area and urgency, with riders updating status and uploading proof of delivery from a phone.

Event, decoration and subscription billing

Raise tax invoices for a bouquet, an office subscription, a stage arch or a wedding order, with advance and balance on the order.

Customers and their occasions

Record past orders, preferences, and birthdays and anniversaries, with a reminder before the date, so the shop remembers what the customer bought last year.

Sales and wastage dashboard

Show which arrangements sell, what went unsold, and how a peak week performed, before the next purchase.

Loyalty points and festive offers

Award points or a discount on each order and redeem them at the counter. A Valentine’s Day or wedding season offer can start and end on its own.

Before you talk to a supplier

A requirements checklist for florists and flower shops.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for florists and flower shops.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Florist Management System

Counter billing, orders from every channel, flower stock by age, delivery slots with proof, event billing and occasion reminders for florists and flower shops.

See the product
More products

Other products in the same sector as florists and flower shops.

Solutions inside

The business modules florists and flower shops use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help florists and flower shops.

Each one reads records you already keep, and a person approves every decision.

Purchase suggestions for peak weeks

Peak week buying is mostly memory. The assistant reads past event and festival orders, colours sold and stems thrown out, then suggests quantities by flower and colour for the coming week. The owner adjusts the figures and places the purchase order with her supplier.

Stem age alerts with markdown ideas

Old stock is noticed too late. The assistant reads the arrival date on each bucket and lists stems getting old, then suggests uses such as a ready bouquet or a markdown. The shop manager decides what is marked down and what is set aside.

Event order summaries from chat threads

The real order hides in a long chat. The assistant reads the messages and notes on an event order, pulls out the final count, colours, extras and delivery time, and drafts a clean order sheet. The person who bills checks it with the customer before anything is confirmed.

Balance reminders for event customers

Event balances drag on for months. The assistant reads advances paid, extras added on the day and invoices raised, then lists who owes what with a polite reminder drafted for each. The owner decides who gets a message and in what tone.

Connections

Tools florists and flower shops often connect.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

Learn more

Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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E-Commerce and Digital Commerce

An online store or B2B order portal wired to your stock, billing and dispatch.

Learn more

Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

Learn more

All our other services

Guides

Written for florists and flower shops.

Practical notes on running the business, not product marketing.

Mistakes Florists Make When Moving Off Notebooks and WhatsApp

Five mistakes flower shops make when moving orders and stock into software, from switching in a peak week to leaving wedding orders in chat threads.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Published case studies

The work we have published.

We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.

All case studies
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PetSeva: matching owners to the right vet, at any hour

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Read the case study Paying guest accommodation

SAM Atithi Pavathi: bed-level occupancy as the source of truth

PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.

Read the case study School transport services

SAM Tours: school transport on a single ledger

Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.

Read the case study Microfinance and Self Help Groups

Vikasa RDO: making SHG loan recovery auditable

Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.

Read the case study
Common questions

Questions florists and flower shops ask before they call.

Can it handle a wedding order that keeps changing?

Yes. The order carries items, date, advance and balance, and stage, arch or car decoration added later goes on the same bill.

Can our accountant keep working in their own package?

Not as a built-in link. An export of sales and purchase entries can be arranged at set-up and is quoted by itself. Tax invoices, with the tax type set for your country, are made in the florist system.

Do orders from delivery platforms come in automatically?

That depends on the platform. Platform orders sit on the same list as your own, entered by staff where no link is allowed.

Is this suitable for a market stall selling loose flowers?

No. A stall selling by the kilo manages on a notebook and a payment QR code. This fits shops that deliver and take event orders.

How is a flower shop quoted?

Counters, delivery riders and the channels feeding orders, including platforms and a website, set the scale. Event billing and subscriptions are separate parts. Ledger links add more. One of your own busy days is run through the order screens, then each part is priced.

What does a florist need to bring to start?

Gather a few order slips from chat threads, a market rate sheet, the stock and wastage notes, delivery routes and an event order with balances. The shop lead and head designer try the order and delivery screens. Real paperwork helps florists and flower shops most.

Can a flower shop take customers and event orders away?

Customers, occasions, orders, stock ageing and balances are the shop’s, available as spreadsheets on request. The flower shop holds the code too. Builders handle support and hosting, though you may prefer otherwise.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

Related

Related industries.

Category

Part of a wider group.

Selling online

Also sell online?

The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements