Serials, exchange cores, warranty cases and garage credit at the counter.
Manage battery stock by brand, model and serial, counter sales with exchange rebates and scrap core intake in one system. Warranty cards, replacement cases at the brand’s service centre and credit accounts for garages and electricians sit beside them. A claim opens straight from the invoice, because every sale carries the battery’s serial and the buyer’s name. No old registers.
- Brand catalogue, warranty terms and exchange rates entered as your suppliers publish them, so the first bill already uses your own rebate rules and ratings.
- Opening stock and serials migrated.
- Edits to brands and rebates on request.
Battery shops and distributors handling automotive, two-wheeler, inverter and solar units can run stock, sales, exchange and warranty in Battery Dealer Management Software, which GullySystem configures. Each battery is held by serial and date code, sold against a customer and followed through any claim. Old cores and dues sit beside it.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Receive stock
Stock arrives against the supplier’s delivery note. Serial and date code are keyed or scanned, and each unit goes on the shelf as a record the counter can find by rating and make.
- 2
Quote and bill
The counter quotes a rate with and without an old core, raises the bill and ties the serial to the buyer’s name and phone. The warranty period starts from that day.
- 3
Take back the old core
The returned battery is logged with brand, rating, terminal condition and weight. The rebate shows on the bill, and the core goes into the exchange register to wait for its load test.
- 4
Handle a warranty case
The bench records open-circuit voltage and the drop test result, tags the unit and sends it to the service centre, and the customer is told where the battery stands. No guessing.
- 5
Collect trade dues
Garage and electrician accounts show the balance by age. A reminder fires ahead of the credit ceiling, receipts are posted against bills, and old dues stay visible on the list for the collector.
- 6
Claim brand schemes
Purchases and sales are set against each brand’s slab, and the claim form is prepared from the record when the period closes. Targets are checked as the month runs.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Batch and Serial Tracking
Each battery enters stock with its serial and date code, and the same number follows it to the buyer and into any warranty claim.
- Point of Sale Billing
The counter bills with or without an old core, the rebate appears on the invoice, and the serial prints against the line.
- Stock Tracking and Alerts
Units are listed by manufacture date, and those nearing the age of charge loss are flagged so the oldest battery is sold first.
- Credit Limits and Control
A credit ceiling is set for each trade buyer, and the counter is warned when a new battery would take the balance past it.
- Collections and Payment Follow-Up
Unpaid bills are aged in buckets with the serials behind each one, and reminders go out before a garage’s balance turns stale.
- Price Lists and Schemes
Brand slabs and bonus dates are entered per brand, and purchases and sales are set against them to show units still needed.
- Job Cards
A job card holds the battery serial, technician and address for each bench charge or home fitting, with parts used and the amount billed.
- Purchase Order Management
Orders to brands and distributors come from reorder levels, and each delivery note is matched with what was ordered and what arrived.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Every part of the system, by area.
Take the modules you need. Each one works on its own or inside a larger system built for you.
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
- All business solutions
One system, each person sees their part.
For owners
See stock by age, cores held against cores sold, open warranty cases, trade dues and how far each brand target has moved.
For counter staff
Quote with and without a core, scan the serial, take the rebate and print the bill and warranty record in one go.
For the bench technician
Log voltage and drop test readings, tag the unit and update the case as the service centre replies. The counter then answers the customer without walking to the bench.
For the accounts clerk
Post receipts, watch the aged list for garages and electricians, and prepare scheme claims for each brand. Overdue balances show with the battery serials sold on each bill, so a call to a garage names the unit.
The numbers the owner asks for.
- Stock by brand, model, serial and manufacture date
- Batteries sold by serial, buyer and warranty end date
- Cores received, tested, held and sold, with rebate allowed
- Warranty cases by stage, brand and age
- Garage and electrician dues by age bucket and credit ceiling
- Brand slab progress with units still needed
- Charging and fitting jobs by technician
Who this is built for.
- Shops selling car, truck and two-wheeler batteries to walk-in buyers and garages
- Dealers supplying inverter and tubular batteries to homes, shops and electricians
- Solar battery sellers that also take back old units
- Distributors that sell to sub-dealers and keep brand scheme targets
- Battery shops that run a charging bench and home fitting visits
When it is not the right choice.
- For a counter that mostly sells spares by vehicle fitment and keeps a few batteries on the side, the auto parts shop package fits better.
- Anyone assembling battery packs in a workshop is better served by Battery Pack Manufacturer Management Software, which handles cells, welding and pack testing instead.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Barcode scanners
- SMS
- Card and payment gateway
- Accounting export
Questions owners ask before a demo.
Is this the same as a parts shop product?
No. A parts shop sells by vehicle fitment. Here the record is the serial, and its date code, core and claim history stay with it from the day it is shelved.
How is the warranty period decided?
It is read from the brand’s terms that you enter, counted from the sale date on the invoice. The brand still decides whether a claim is accepted, but your record is complete, so the dealer argues from facts and not from a stamped card.
Can the counter scan the battery label?
Yes, where the label carries a barcode and a scanner is at the counter. Otherwise the serial is typed, and each brand’s label layout is checked during set-up so typing is rarely needed at the counter.
How are old cores accounted for?
Each core is logged on arrival with its rating and weight. It stays in the exchange register until it is tested, held or sold, and the rebate stays visible on the bill. Nothing goes uncounted.
Can I see which batteries a garage still owes for?
Yes. The account lists unpaid bills by age, and each bill shows the serials sold on it. A credit ceiling can stop a sale at the counter before the balance grows any further.
Does it track a battery sent to the service centre?
Yes. The case holds the bench readings, the date it left and the reply, so you can tell a customer whether the battery was replaced, credited or refused. No call to the brand.
Can it prepare brand scheme claims?
It prepares the figures from your sales and purchases against the slab. The form layout of each brand is built to match the one the distributor sends, and submission stays with you.
Can I keep my accounting package?
Yes. Sales, receipts and party balances export to a file your accountant can open. Posting straight into the accounting package is quoted as its own item, once we see the package.
Who owns the records?
You do. Serial lists, sales and claim histories leave in a file layout that we settle with you and note in the quotation first.
How do I see it before deciding?
Counters, users and any extra outlets set the cost, along with barcode scanners to connect and the payment or accounting link you want. Old serial lists and exchange balances to carry over add work. A demonstration runs a sale through to a warranty claim on sample batteries. The written proposal that follows prices each part separately.
How long before the counter is selling through it?
Stock by serial, counter billing with exchange rebate and the sale record are what a counter needs on a busy morning, so they are placed before other parts. Warranty cases, garage accounts and the old battery register follow. Brand scheme tracking and charging jobs close the build. Timing for each stage sits in the proposal.
What does a dealer need to hand over?
Hand over the stock list with serial or date codes, the garage and electrician balances, and the register of old batteries taken in exchange. A bill with rebate, a warranty slip and a brand scheme circular show how you work. The owner, counter lead, bench technician and accounts clerk each need time set aside. Barcode scanner models and accounting package access are worth confirming.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Built for.
The trades this product is set up for. Pick yours to see how the work runs there.
See Battery Dealer Management Software set up around your records.
Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements