Keep one card for each visit, from complaint to delivery.
A job card is the record of one visit or one repair: the complaint, what the inspection found, who worked on it, which parts went in and what it came to. It opens when the vehicle or machine arrives and closes when the bill is settled. Everything in between stops being somebody’s memory.
The complaint is written at the gate on a printed sheet. By evening that sheet carries oil, two extra items in a second handwriting and a signature nobody can read. At billing time half of it is guesswork, and a dent that was there on arrival becomes an argument at the counter.
One card is opened per visit, with a number and a status the counter can read. Parts issued against it leave the store as they are fitted, and labour goes on as it is done. The customer’s approval sits on the same screen. When the customer rings to ask if it is ready, the card answers.
What your team uses today.
The module takes over these, one at a time, so nothing has to stop while it is set up.
- Paper job slips in a clipboard
- The whiteboard of vehicles in the bay
- Approvals given over the phone
The problems this is meant to ease.
What job cards does.
What this looks like in a working week.
Illustrative scenarios, written to show the shape of the work. They are not accounts of client systems.
The people who open this every day.
From first conversation to daily use.
Following a job through
We trace a vehicle from gate to delivery. You show us today’s slips, and we return the card layout we propose.
Statuses and roles
Stages and who may change them are agreed. A chart on a page is yours to approve.
Parts and rates
The parts list and labour rates are loaded. Storekeepers test issuing against dummy cards.
Live trial in the workshop
Cards run alongside paper for a stretch. Differences are discussed with advisors and technicians.
Paper retired
Cards become the only record. The workshop team gets a short practice on phones.
How you would know it is working.
Record where you stand before it goes live, so the change is measured against your own figures.
- Jobs by status and age in the workshop
- Extra work approved before it was started
- Parts issued to cards against parts billed
- Jobs delivered after the promised time
- Repeat visits for the same complaint
It is one part of a system, not an island.
A module earns its place by what it passes to the next one. These are the connections we set up most often.
- Estimates and quotations
- Invoice management
- Spare-parts stock
- Technician scheduling
- Service reminders
Products that include it.
How we would put it in.
Questions owners ask about job cards.
Have you built this before?
Yes. Garage Management Software opens a card per visit with odometer, fuel level, complaints and inspection notes, and runs it through to delivery. Dealership service desks use the same idea.
Can the advisor update the card from the floor?
Yes. The card runs in a browser on a tablet, so a status changes where the machine stands. Most workshops keep one tablet at the gate.
Is paper still fine for two mechanics and an owner?
For two mechanics and an owner who sees every vehicle, paper is fine. It breaks the day you hire a third hand, or keep a parts shelf worth counting.
Does stock really come down when a part is fitted?
It does, at the moment the part is issued to the card. Removing a part puts it back. That single link is what stops parts going out unbilled.
Which items move the cost of job card management?
Advisors, technicians and bays, plus stock and estimate links, move it. Photo capture and reminders add more. Pricing is itemised after a visit to the workshop, and you can omit a part.
What decides the time to a workable card system?
Your parts list and labour rates, mainly. A usable release carries cards, statuses and parts issue. The proposal puts dates to each step.
Businesses that ask for this.
Tell us how you handle job cards today.
A spreadsheet, a register or another system: say which, and we will tell you plainly what is worth changing.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements