One connected system for estimates, job cards, press schedule and billing.
Manage an offset or digital job printing press in one system. Enquiries become estimates, estimates become job cards, and each job moves from artwork to press, finishing, delivery and invoice. Paper is issued against the job, so stock and costing follow the work.
- Job types, machines, paper list and finishing steps entered as you run them
- Customer list, open jobs and outstanding balances migrated
- Estimate rules and job stages adjusted by us when you ask
Offset and digital presses run Printing Press Management Software, which GullySystem sets up for the unit. Estimates become job cards, and each job carries its artwork approval, paper issue, press and finishing stages, delivery challan and GST invoice. Owners, estimators and machine supervisors each have a view. Job costing compares the estimate with what the work used.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and estimate
The enquiry names a quantity, size, paper and finish. The estimate is built from paper, plate, press and finishing costs and sent to the customer.
- 2
Job card and artwork
An accepted estimate becomes a job card. The artwork is received, checked, and a proof goes to the customer for approval.
- 3
Paper and plates
Sheets leave stock against the job, and plates are made for the colours and forms the job needs.
- 4
Press and finishing
The job is booked on an offset or digital machine, then moves to cutting, folding, lamination, binding or outside units, with each stage marked.
- 5
Delivery and billing
A delivery challan goes with the goods. The GST invoice follows from the job, with the paper and finishing already costed.
- 6
Reorder and follow-up
A repeat job opens from the earlier job card. Dues are followed up from the customer’s account.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Enquiries and estimates
Record enquiries and build estimates from size, quantity, paper, colours and finishing, with revisions kept against the same quote.
Learn moreJob cards
Open a job card for every accepted order with specification, quantity, paper, delivery date and the stages it must pass through.
Learn moreArtwork and proofs
Keep artwork files, proof versions and the customer’s approval against the job before plates are made.
Learn morePaper and material stock
Track paper by size and GSM, plates, inks and chemicals, with issue to jobs, spoilage and reorder levels.
Learn morePress and finishing schedule
Book jobs on offset and digital machines and through cutting, folding, lamination and binding, with the status of each stage.
Learn moreOutside job work
Send lamination, die-cutting, foiling or binding to outside units, with the date sent, the date due back and the charge.
Learn moreDelivery challans
Raise delivery challans for full or part deliveries, with pack counts, the vehicle or courier and the receiving signature.
Learn moreGST billing
Raise GST invoices from the job card, with paper, printing and finishing charges, advances received and part payments.
Learn moreCustomer accounts and dues
Keep each customer’s jobs, invoices, payments and outstanding balance together, with reminders by message.
Learn moreRepeat jobs and job history
Open a repeat order from an earlier job with its specification, paper and artwork already attached.
Learn moreJob costing
Compare the estimate with what the job used in paper, plates, machine time, outside work and labour.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Estimates are built from size, quantity, paper, colours and finishing, and revisions are kept against the same quote.
- Job Cards
Every accepted order opens a job card with specification, quantity, paper, delivery date and the stages the job must pass through.
- Stock Tracking and Alerts
Paper by size and GSM, plates, inks and chemicals are tracked, with issue to jobs, spoilage and reorder levels.
- Job Work Management
Lamination, die-cutting, foiling or binding sent to outside units is recorded with the date sent, the date due back and the charge.
- Invoice Management
GST invoices come from the job card, listing paper, printing and finishing charges, with advances received and part payments applied.
- Production Planning
Jobs are booked on offset and digital machines and through cutting, folding, lamination and binding, and each stage shows its status.
- Credit Limits and Control
Each customer’s jobs, invoices, payments and outstanding balance sit together, and reminders go out by message when dues pile up.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Reports for Printing Press Owners and Managers
The estimates, job cards, stock entries and invoices that the press already records feed these reports.
Learn morePrinting Press Software Connections to WhatsApp, Tally and UPI
Messaging, payment and accounting tools already in use at a printing press can be joined to the system.
Learn morePrinting Press Views for Owners, Estimators and Operators
Each person at the press opens the screens for their own part of the job.
Learn moreOne system, each person sees their part.
For owners
See jobs in hand, sales by customer, outstanding dues, paper stock and which jobs earned less than their estimate.
For estimators and the counter
Take enquiries, prepare estimates, open job cards, send proofs to customers and follow up on approvals.
For press and finishing operators
See the jobs booked on your machine, the paper issued and the stage that comes next, and mark each stage done.
For stores and dispatch
Issue paper against jobs, receive paper from merchants, pack finished goods and raise delivery challans.
For accounts
Raise invoices from completed jobs, record payments and advances, and follow dues by customer.
The numbers the owner asks for.
- Jobs in hand by stage and due date
- Estimates sent against estimates accepted
- Paper stock by size and GSM, with items to reorder
- Machine booking and idle time by press
- Outside work pending return, by vendor
- Outstanding dues by customer
- Estimate against actual cost for each job
Who this is built for.
- Offset presses running sheet-fed machines for commercial and stationery work
- Digital print shops handling short runs, cards and quick jobs
- Presses that print for schools, hospitals, publishers and businesses on credit
- Wedding card and invitation printers with many designs and finishes
- Presses with binding, lamination and cutting in the same unit
When it is not the right choice.
- A shop with one photocopier and a few walk-in jobs a day can manage with a bill book and UPI.
- Flex, vinyl and signboard makers will find the signage product fits their job flow better than a press-oriented system.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS and email
- UPI and payment gateway
- Tally export
- Barcode or label printer
Questions owners ask before a demo.
Is this for offset presses or digital printers?
Both. Machines are entered as you run them, so an offset press, a digital press and a cutting or binding unit each appear as a place a job can be booked.
Can it build an estimate for a brochure or a bill book?
Yes. The estimate takes size, quantity, paper, colours and finishing, using the rates your estimator uses today. The rates are entered during set-up.
Can customers approve proofs through the system?
Proofs and approvals are recorded against the job. How a customer sends the approval, by WhatsApp, mail or in person, is agreed with you.
Does it track paper and plates?
Yes. Stock is counted by size and GSM and issued against each job, with spoiled sheets noted. Plates, inks and chemicals have reorder levels.
How is outside work handled?
Each outside unit is entered as a vendor. A job sent for lamination or binding shows the date sent, the date due back and the charge.
Is the press software linked to Tally?
Not built in. Your accountant works from the invoices and payments held here, and a Tally link is priced after scoping.
Can open jobs and customer dues be moved across?
Yes. Your register or software supplies the customers, jobs in hand and outstanding balances, and the counter checks the list before the press goes live.
Who owns the customer and job data?
You do. How your records leave with you is stated in the proposal from the outset.
What does it cost?
No price is published. It depends on machines, users and set-up, so you watch a demonstration first and then receive the cost in writing.
Is it too much for a small press with one machine?
Possibly. If jobs are few and quoted from a rate card, a register and UPI will do. A free technology audit can say so plainly.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Written for this trade.
Practical notes on running the business, not product marketing.
How Printing Job Estimates, Job Cards and Delivery Tracking Fit Together
Learn how a printing press links the estimate, the job card and delivery challans, so quantities, stages and balances stay on one record from quote to dispatch.
Learn moreHow to Automate a Printing Press Business Step by Step
A step-by-step guide for offset and digital press owners to connect estimates, job cards, paper stock, finishing, delivery and GST billing in one system.
Learn moreBusinesses that use this.
Related products.
Selling these goods online as well?
These e-commerce pages describe the online side: the storefront, dealer ordering and the connections to a system like this one.
See Printing Press Management Software with your own data.
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