Customer Accounts and Dues for Printing Presses
Each customer has one account holding their jobs, invoices, payments and balance. Overdue bills are listed by customer, and reminders go out by message.
One account for each customer
A printing press serves schools, clinics, shops, publishers and agencies, often on credit. Each has a different contact, a different agreed rate and a different way of paying. One account keeps all of it together.
Following up dues
The accounts clerk opens the overdue list and sees customers in order of how long a bill has been pending. A message goes out with the invoice number and the amount due. Calls and visits are noted on the account. The next person who phones knows what was already said and promised.
Credit limits and holds
Owners can set a credit limit for a customer, based on what the press is willing to carry for that account. A new order from someone who has crossed it is flagged at the counter before a job card is opened. The decision to take the job anyway stays with the owner.
What the module does not do
It records and reminds. It does not collect money, charge interest on its own or take legal steps on a bad debt. Those choices belong to the owner. Any rule on interest is agreed with the client.
Frequently asked questions
Can one customer have several delivery addresses?
Yes. A publisher or a chain of schools can have several delivery addresses and contacts under one account and one balance, with each job showing which branch it was for.
Does it show a ledger statement?
Yes. A statement of invoices, payments and balance is ready to print or share for any customer and for any date range that the customer’s own accounts department asks for.
Can old customer balances be brought in?
Yes. Opening balances are entered or loaded from your register, and the accounts clerk checks them before the press starts using the system.
Who can see what a customer owes?
Only the roles the owner allows. Operators on the press floor do not need dues to do their work.
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