GST Billing and Collections for Printing Presses
Each invoice starts from the job card, so paper, printing and finishing charges are already on it. Advances taken at the counter and part payments received later are recorded against each bill.
An invoice from the job
The accounts clerk opens the completed job, checks the delivered quantity from the challans and raises the invoice. Customer details and the rate come from the card, along with any advance already taken at the counter and the delivery challans raised for the job. Nothing is retyped from a diary.
What the invoice carries
Payments received
Each payment, whether cash, cheque, bank transfer or UPI, is entered against the invoice it settles. A customer who pays in parts leaves a running balance, and a single payment can be spread across several invoices when the customer sends one transfer for many jobs. Each receipt is numbered. It is printed or sent as a message. Credit notes for rejected work are recorded the same way. Nothing is lost.
What the accountant and the client decide
- The invoice series and layout the press prints today
- HSN or SAC codes and tax rates for each type of job
- Whether to charge a customer for artwork or proof work
- How invoices and receipts are passed to the accountant
- Which customers are allowed credit and for how long
Frequently asked questions
Does it file GST returns?
No. It prepares invoice and tax details in a form the accountant can use. Filing is done by the press or its accountant. Those dates are not set here.
Can an invoice be raised before delivery?
Yes, where the press bills on order or on advance. Whether that suits a given customer is for the press and its accountant to decide.
Can we send the invoice over WhatsApp?
Yes. The invoice goes as a PDF over WhatsApp or email, and the connection to the messaging service is confirmed during scoping with you.
Is e-invoicing built in?
Not as standard. Whether a press needs it depends on its own turnover. A link to a government portal is priced apart, after scoping.
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