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GullySystem
Retail and distribution · Software for uPS and power backup dealers

Record every installation with its serials and warranty, and renew every AMC on time.

UPS, inverter and generator dealers keep customers through battery banks, AMCs and breakdown calls, yet warranty dates, serial numbers and visits sit in registers and chat threads. Batteries wear out and warranties lapse. The system records each installation with its serials and warranty, raises renewals as contracts end, and puts breakdown calls on the right technician’s phone.

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At a glance

Selling an inverter is one visit, but looking after it means replacing the tubular battery bank every few years and servicing the diesel generator (DG) set every quarter. That is where loyalty and margin live.

Every installation stays on record, so a renewal call or a battery replacement offer reaches the customer before the shop down the road does. Follow-up stops depending on memory.

How the work runs today

A home or an office asks for backup. Your engineer surveys the connected load, suggests a kVA or VA rating and sizes a tubular or SMF battery bank in Ah before a quotation goes out on WhatsApp. After the sale a crew installs and commissions the unit, fits the earthing and notes battery serial numbers on the job slip. The warranty card goes missing within weeks.

Then the service side takes over. Breakdown calls arrive by phone at all hours, and a technician sets out with whatever spares happen to be in the van, perhaps a fuse or an MCB.

DG sets and online UPS units under an annual maintenance contract (AMC) need quarterly preventive visits with a signed service report covering oil level, coolant, battery voltage and load test. A battery warranty claim needs the purchase date and the serial, which means hunting through old invoices on a Sunday. The search eats an hour.

Where it breaks

What goes wrong for uPS and power backup dealers without a proper system.

The battery warranty cannot be proved

The serial number was jotted on a job slip, and the manufacturer wants it beside the invoice date before it will replace a swollen cell. Neither paper can be found.

AMCs lapse without anyone noticing

Renewal dates live in a diary, and the customer finds out the contract ended only when the inverter trips and a breakdown call comes in. The visit turns into a dispute.

The technician goes without the right spare

Nobody recorded the inverter model or the battery type at that address, so the technician arrives without the right charger card and a second visit is needed. Nobody gets paid for that trip.

Old customers do not return for batteries

A battery bank sold four years ago is due for replacement, and the customer buys from whichever dealer calls first, since yours has no list of who is due. That sale walks out quietly.

What the software does

What we would build for uPS and power backup dealers.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Load survey and quotation

Record the load surveyed, the VA or kVA rating suggested and the battery bank sized in Ah, with each quotation revision kept against the enquiry.

Installation register

Hold customer, site, unit model, rating, battery make and serial numbers, and commissioning date against every inverter, UPS or DG set you sell.

Warranty lookup

Search by battery serial or phone number and see the invoice, warranty period and earlier claims together, ready to quote to the manufacturer.

AMC contracts and renewals

Record contract value, the preventive visits promised and the expiry date, with a due list of visits and a renewal invoice raised as the contract ends.

Service calls and technician app

Log a breakdown against the site, assign a technician, and close the call with the fault found, the part changed and the load reading noted.

Battery replacement alerts

List installations whose battery banks are reaching replacement age, ready for a phone call or a WhatsApp offer, built around the installation register during implementation.

Before you talk to a supplier

A requirements checklist for uPS and power backup dealers.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

The product we start from for uPS and power backup dealers.

It is the closest ready product to this trade. The parts your work needs that it lacks are added before it goes live, and we say up front which those are.

CCTV and Security System Installer Software

Site surveys, quotations, camera and recorder serial records, installation job cards, AMC visit schedules, complaint calls and tax billing for CCTV installers.

See the product
More products

Other products in the same sector as uPS and power backup dealers.

Solutions inside

The business modules uPS and power backup dealers use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help uPS and power backup dealers.

Each one reads records you already keep, and a person approves every decision.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

Learn more

Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

Learn more

Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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IoT and Edge Computing

Machines, meters and sensors feeding the same system your office uses, even when the network drops.

Learn more

All our other services

Guides

Written for uPS and power backup dealers.

Practical notes on running the business, not product marketing.

What a UPS and Inverter Dealer Should Track Every Month

The monthly figures a UPS, inverter and generator dealer should read: AMC renewals, visits due, open breakdown calls, ageing batteries, claims and dues.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Published case studies

The work we have published.

We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.

All case studies
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PetSeva: matching owners to the right vet, at any hour

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Read the case study Paying guest accommodation

SAM Atithi Pavathi: bed-level occupancy as the source of truth

PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.

Read the case study School transport services

SAM Tours: school transport on a single ledger

Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.

Read the case study Microfinance and Self Help Groups

Vikasa RDO: making SHG loan recovery auditable

Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.

Read the case study
Common questions

Questions uPS and power backup dealers ask before they call.

Does it connect with accounting software for invoices?

No, there is no built-in link today. Sales and AMC invoices are raised inside GullySystem and linked to the installation, and an export file for your accountant can be made at a separate quote.

Can we monitor generators or UPS units remotely?

Where the unit has a communication port or a controller, alarms and run hours can be read, which suits DG and online UPS sites more than a home inverter. Monitoring is separate quoted work.

Is there a ready product, or is this written from scratch?

There is a base to start from. The system built for CCTV installers already holds device serials, AMC visit schedules, warranty claims, technician jobs and van stock. Ratings, battery types, replacement lists and the service report are then built around that base for power backup, as part of the implementation.

Can customers book a service themselves?

Not in the standard product. A WhatsApp number or a short web form can be built during implementation, so each request opens a service call that your team assigns.

How is a backup power dealer’s system priced?

Branches and technicians, the headcount in sales, service and accounts, and the question of AMC renewals, warranty lookup and the technician app being in the initial build all set the scope. A WhatsApp or accounts link adds work. Each part is then quoted on its own line.

What does a UPS and inverter dealer need ready first?

Keep installation job slips with battery serials, warranty cards, AMC contract copies, service reports and a load survey sheet at hand. A service manager, a sales lead and a technician can try screens.

If the dealer leaves the system, are serials and AMC records still its own?

Yes. Software, serials and AMC records remain with the dealer. Installations, warranties, contracts and service calls can be exported as ordinary spreadsheets when requested. The original developers provide support. Hosting is with GullySystem, with another option available.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

In Bengaluru

Bengaluru areas with many uPS and power backup dealers.

Related

Related industries.

Category

Part of a wider group.

Selling online

Also sell online?

The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements