Quote a customer’s parts list, track reels by date code, cost imports and keep delivery schedules.
Hold part masters, customer bills of materials (BOMs), quotations, stock by date code and lot, supplier orders, landed cost and scheduled dispatches together. Each part keeps its manufacturer part number (MPN), packing and certificates from the day it is ordered to the day a reel leaves. The sales desk and the stores read the same balance. Buyers at assembly lines get an answer for every line.
- Part master, alternates and customer part codes keyed in from your spreadsheets
- Open stock, supplier orders and unpaid invoices carried across
- Tax, currency and unit settings reviewed with your accountant during setup
Distributors of ICs, passives, connectors and modules run BOM quotations, stock by date code, supplier orders and customer schedules on Electronic Components Distributor Management Software, which GullySystem configures for the counter. Each part keeps its MPN, packing, lot and certificate of conformance. Split reels return to stock as cut tape with a correct count. Landed cost feeds the rate.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
BOM received
The buyer’s file is imported and each line is matched to the part master by MPN. Unmatched lines, end-of-life parts and customer part codes are flagged for the sales desk to resolve. Nothing is guessed.
- 2
Quotation
Each line shows stock in hand, supplier lead time and a rate from your price list or the last landed cost. Approved alternates are offered where the customer allows them.
- 3
Purchase order and schedule
The customer’s order is recorded with delivery schedules by month. Lines with no stock are linked to a supplier order raised on a franchise line or a broker. Gaps are visible.
- 4
Import order and receipt
The shipment is tracked from the supplier’s invoice to arrival. Stores records date code, lot, packing and quantity per reel, and the certificate is attached to the lot. Each reel is counted.
- 5
Pick and dispatch
The picker is told which date code to take. A reel may be split, and the remainder goes back as cut tape. The dispatch label carries the lot and date code. Labels print on the spot.
- 6
Invoice and collection
The tax invoice is raised at dispatch in the buyer’s currency and under the tax rules of the destination country. Dues are listed by buyer, oldest first, for the collections desk. A buyer on credit hold is flagged before dispatch.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Quote & Proposal Management
Each BOM line becomes a quoted line with stock, supplier lead time and rate, and a revised file keeps the earlier version on record.
- Batch and Serial Tracking
Every reel received is numbered with its lot and date code, so a pick follows the code the buyer wrote on the order.
- Stock Tracking and Alerts
Movements by bin raise a flag when a part falls under its reorder level or a count differs from the book balance.
- Purchase Order Management
Orders on franchise suppliers and brokers carry the customer requirement they cover, so a buyer can answer which delivery date applies to which build.
- Multi-Currency Support
Supplier invoices stay in their own currency while landed cost and selling rates are converted using the rate your accountant sets for the day.
- Order Management
A blanket order holds monthly schedules, and each dispatch lot reduces the open quantity on its line until the order closes.
- Goods Receipt (GRN)
Receipt records what the delivery note claimed against what was counted, and the certificate of conformance is attached to the lot then.
- Credit Limits and Control
A buyer’s limit and payment term are checked when an order is entered, and an overdue invoice puts a hold on the next dispatch.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the sales desk
Import BOMs, resolve unmatched lines and send quotations. See stock, lead time and the customer’s approved alternates beside each line.
For buyers and procurement
Place orders on franchise suppliers and brokers, tie each to a customer requirement, and track shipments to arrival.
For stores
Receive reels with date code and lot, split and return cut tape, and pick to the code the order names.
For the quality desk
Hold a lot after inspection, attach certificates, and trace a date code to the customers it went to.
For owners and accounts
See margin by customer, landed cost against selling rate, stock value by supplier line and dues by buyer.
The numbers the owner asks for.
- BOMs quoted, won and lost, by customer
- Stock by MPN, date code and lot, with age in the bin
- Lines short of stock, with the supplier order covering each
- Landed cost per part against the rate quoted
- Open schedule quantity by customer and month
- Lots dispatched per date code, for trace requests
- Dues by buyer, oldest invoice first
Who this is built for.
- Franchise distributors of ICs, passives and connectors to assembly lines
- Independent distributors who source from brokers and stock excess inventory
- Component suppliers to repair shops, labs and prototype buyers
- Distributors who sell modules, sensors and development boards online and to OEMs
- Import houses that hold reels and cut tape for contract manufacturers
When it is not the right choice.
- A hobby shop that sells a few kits over a counter can run on a simple billing tool.
- A contract assembler that builds boards will find Electronic Manufacturing Services Provider Management Software closer, and a high street electronics shop will prefer Electronics Retail Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Accounting software
- Supplier stock and price feeds
- Courier and freight
- Barcode and label printers
- Web catalogue
Questions owners ask before a demo.
Can it match a BOM when the part numbers are written differently?
Partly. Exact and near matches are suggested, and the desk confirms each one. A line with no credible match is flagged and never guessed.
Does it keep date codes for every reel?
Yes. A date code, lot and packing are recorded at receipt and travel with the reel through splits, picks and dispatch. Nothing is typed twice.
What happens when a reel is split for a small order?
The picker records the quantity drawn. The remainder returns to its bin as cut tape with its own count, and the original lot stays linked.
Can we see which customers received a given lot?
Yes. Search by date code or lot and the dispatches, invoices and buyers that took it are listed, along with the certificate on file. Every line traces back to a dispatch note.
How is landed cost worked out?
Freight, duty, insurance and bank charges are entered on the shipment and spread across its lines. Your accountant reviews the allocation method during setup.
Does an existing Excel BOM quote move across?
Yes. Your past quotation sheets and part lists are mapped to the part master, and the mapping is checked by your sales head before anything is loaded.
Does it handle blanket orders with monthly schedules?
Yes. The order is recorded once, deliveries are scheduled by month, and each dispatch reduces the open quantity on that line.
Will buyers see our stock online?
Only if you choose. A catalogue can show stock in hand by MPN, and the rate shown may depend on whether the buyer has signed in. It is your choice.
What happens before we commit?
We walk your sales and stores heads through a sample BOM from import to dispatch. A written proposal then lists what your part master and stock load will need.
Who answers when something looks wrong in the stock?
Our staff look at the movement log of the part with your stores head. Every receipt, split, pick and adjustment is dated and carries a user name.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Electronic Components Distributor Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
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