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GullySystem
Retail and distribution · Software for tile and sanitaryware showrooms

Quote room by room and hold stock by lot, shade and size.

Tile and sanitaryware showrooms sell by the box and by the square foot, where the shade lot and the calibre decide as much as the design. Twelve boxes short is a serious problem. The system quotes room by room and holds stock by lot, shade and size across showroom and warehouse. It tracks what is on order from the company and follows every delivery van out to the site.

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At a glance

A floor tile is not just a design code. Two lots of the same vitrified tile can differ in shade and calibre, and the customer who runs short halfway through the job will see it from the doorway.

The real work is keeping the lot and shade number attached to stock from the day it lands until the last box leaves. Lose the lot, lose the match.

How the work runs today

A family arrives with their architect or contractor and walks the display: tiles for each room, sanitaryware and chrome fittings for each bathroom. Your salesperson works out square feet with wastage, converts that to boxes at the coverage printed on them, and adds toilets, basins, bidet sprays and concealed cisterns. The quotation is then revised three times before Sunday.

Once the order is confirmed, some items are in your warehouse and some come from the company depot in a week. Tiles are picked by lot and shade, loaded onto a van and delivered floor by floor.

Breakages are replaced. Extra boxes go out later, unused boxes come back for a partial refund, and the architect expects a share once the bill is settled.

Where it breaks

What goes wrong for tile and sanitaryware showrooms without a proper system.

Extra boxes come from a different lot

The warehouse sends whatever is on top, and two rooms now show a shade difference visible in daylight. The customer will not pay to relay them. The remake is on you.

Quotations are rebuilt for every revision

Change one tile in the master bedroom, and the whole spreadsheet has to be worked out again.

Returns and breakages go unrecorded

Boxes come back from site and nobody updates the register, so the count is always slightly wrong. Reorders are placed on bad figures.

Architect commissions are tracked on paper

Who referred which customer, and what share is due, is argued when the job finishes and everyone remembers the conversation differently.

What the software does

What we would build for tile and sanitaryware showrooms.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Catalogue by series, size and finish

Hold every brand, series, size and finish with pieces per box and the area a box covers, so nobody works that out twice.

Room-wise quotation

Work out area per room with wastage, convert it to boxes, add sanitaryware and fittings, and revise one line without starting over.

Stock by lot, shade and size

Record the lot number of each series as stock lands, and reserve a customer’s boxes from one lot, so the warehouse picker is told which lot to send.

Depot and direct orders

Record items ordered from the company against a customer, with the expected date and what has actually landed.

Site delivery and returns

Track delivery notes by trip, breakage replacements, and returned boxes added back into stock under the right lot.

Builder and contractor accounts

Keep account sales to builders, contractors and designers with their credit limit and ageing, apart from the walk-in counter.

Architect and contractor commission

Link the referring architect or contractor to the order and to their account, under the referral arrangement you follow. Commission on paid value is added during set-up.

Before you talk to a supplier

A requirements checklist for tile and sanitaryware showrooms.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready products

Ready products that fit tile and sanitaryware showrooms.

Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.

Tile and Sanitaryware Showroom Software

Catalogue by size and finish, showroom enquiries, room-wise quotations, shade lots, warehouse stock, delivery, breakage and tax billing for tile and sanitaryware showrooms.

Learn more

Building Material Trading Software

Dated rate lists, contractor credit, site-wise orders and delivery notes, part loads, returns, ageing and collection lists for building material traders.

Learn more
More products

Other products in the same sector as tile and sanitaryware showrooms.

Solutions inside

The business modules tile and sanitaryware showrooms use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help tile and sanitaryware showrooms.

Each one reads records you already keep, and a person approves every decision.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

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Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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Custom Software and Product Engineering

Software built around how your business actually runs, when nothing off the shelf fits without workarounds.

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Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

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All our other services

Guides

Written for tile and sanitaryware showrooms.

Practical notes on running the business, not product marketing.

Where a Tile and Sanitaryware Showroom Loses Money, and How to See It

Shade lots, breakage, returns, stale quotation rates and builder dues are where tile showrooms leak money. How to spot each one in your own records monthly.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Published case studies

The work we have published.

We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.

All case studies
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PetSeva: matching owners to the right vet, at any hour

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Read the case study Paying guest accommodation

SAM Atithi Pavathi: bed-level occupancy as the source of truth

PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.

Read the case study School transport services

SAM Tours: school transport on a single ledger

Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.

Read the case study Microfinance and Self Help Groups

Vikasa RDO: making SHG loan recovery auditable

Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.

Read the case study
Common questions

Questions tile and sanitaryware showrooms ask before they call.

Can it work alongside our accounts system?

Yes. Accounts remain in your finance package, while lot, shade and room-wise detail stays in the showroom system. No direct link is built in. Sales and purchase entries can be exported for it once your ledgers are mapped, quoted as separate work.

Can it tell us whether two lots will match?

No. Shade matching is still done by eye at the warehouse, box against box. What it does is record which lot went to which site, so whoever picks the extra boxes is told which lot to send.

Is a general retail billing app enough?

For bath accessories and fittings it works. It struggles with square-foot to box conversion, lot and shade tracking, and part returns.

What if our item codes are a mess today?

That is common. Cleaning the item master is usually the first piece of work, and it happens once. Send a sample of your item list, and the tidying of duplicates and codes can be sized up before any commitment.

How is a tile showroom system priced?

By the number of showrooms and depots, the users at counter, store and accounts, and the parts chosen: catalogue, room quotations, lot and shade stock, site delivery or architect commission. Messy item codes to clean add work. Each part is priced on a line.

What should a showroom prepare for the project?

The item master, a room-wise quotation, a stock sheet with lots, a delivery challan and the commission list. A sales lead, a store keeper and an accounts person each need time to go through what is shown.

Whose are the catalogue and customer records if we move away?

They are yours, together with the code. A file export returns items, quotes, stock and commissions whenever you want them. Its original builders support it, and GullySystem hosts it, while your own host remains an option.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

In Bengaluru

Bengaluru areas with many tile and sanitaryware showrooms.

Across India

Cities where tile and sanitaryware showrooms are common.

Related

Related industries.

Category

Part of a wider group.

Selling online

Also sell online?

The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements