The tile catalogue, quotations, godown stock, delivery and billing in one system.
Run a tile and sanitaryware showroom from one system. The catalogue holds every size, finish, series and brand, with pieces per box and the area a box covers. Enquiries carry the site, the rooms and the area in square feet, so quotations are built room by room. Godown stock is counted in boxes by shade lot, and deliveries are loaded against the order.
- Tile sizes, finishes, series and sanitaryware models go in before you begin selling, with pieces per box checked against the carton
- Buyer list and balances migrated
- Series and rate revisions loaded when asked
The catalogue of series, sizes and finishes is where this tile and sanitaryware showroom software starts, and GullySystem sets it up for multi-brand showrooms. Walk-in enquiries carry the site and the area in square feet, quotations are built room by room, and godown boxes are counted by shade lot. Deliveries load against the order. Builder and architect accounts carry running balances.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry
A buyer, an architect or a contractor walks in with a floor plan. The counter notes the site, the rooms and the area, then shows series by size and finish, with prices alongside.
- 2
Quotation
Room by room, tiles, sanitaryware and CP fittings are listed with rates, and square feet become boxes. The quotation goes out by WhatsApp or printed for the site.
- 3
Order and shade lot
Once approved, the order is confirmed and boxes are reserved from one shade lot. Sanitaryware and fittings come off the godown rack or go on a company order.
- 4
Delivery
A delivery note is raised for each load, with vehicle, driver and box count, and part loads against the same order are followed until the site has everything.
- 5
Billing
A tax invoice covers tiles by box, sanitaryware by model and fittings by piece. Cash, bank transfer, a cheque or a posting to the buyer’s account is recorded.
- 6
Returns and follow-up
Broken boxes and unused stock back from site are received and credited. Open quotations and part-paid orders return on the follow-up list, so nothing is forgotten.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Tile catalogue by size and finish
Hold every series by brand, size, finish and body type, such as porcelain or glazed ceramic, with pieces per box and the area a box covers.
Learn moreSanitaryware and CP fittings records
Keep WC models, wash basins, pedestals, cisterns, seat covers, taps, mixers, showers and bathroom accessories by brand and model number, with display pieces marked.
Learn moreShowroom enquiries and sites
Record who walked in, the site address, the rooms to be covered, the area in square feet and the architect or contractor behind the visit.
Learn moreRoom-wise quotations
Quote bathroom, kitchen, hall and balcony separately, with tiles, sanitaryware and fittings under each room. Every revision stays on record, so an earlier option can be reopened.
Learn moreShade lot and batch records
Enter the lot number of each series as a truckload is received, and reserve a buyer’s boxes from one lot wherever enough remain. Tonality is noted on the label.
Learn moreGodown and display stock
Count boxes by rack and bay in the godown and keep display pieces apart from sellable stock. Watch series that drop below reorder level before a builder’s large order lands.
Learn moreOrders and part deliveries
Confirm an approved quotation as an order. Raise a delivery note for each load with vehicle and driver, and track what the site still awaits.
Learn moreBreakage and box returns
Log boxes broken in loading, transit or on site. Receive unused boxes back against the delivery and raise the credit due, noting any chipped or cracked pieces.
Learn moreArchitect and contractor accounts
Hold builder, contractor and interior designer accounts with site-wise orders, invoices, payments and any referral arrangement you follow, so the counter reads the balance before quoting again.
Learn moreCompany purchase orders
Raise orders on tile companies and sanitaryware brands. Receive truckloads against them with lot numbers and damage noted, and keep the supplier ledger up to date.
Learn moreBilling and credit accounts
Issue tax invoices for tiles, sanitaryware and fittings, take cash, transfers, cards or cheques, and carry running balances for account buyers who pay by the month.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Sales staff quote bathroom, kitchen, hall and balcony separately, placing tiles, sanitaryware and fittings under each room, with every revision kept.
- Batch and Serial Tracking
Receiving staff enter the lot number of each series as a truckload arrives, so a buyer’s boxes are reserved from one lot.
- Warehouse Management
Godown staff count boxes by rack and bay, keep display pieces apart from sellable stock and watch series that fall below reorder level.
- Purchase Order Management
Purchasing raises orders on tile companies and sanitaryware brands and receives truckloads with lot numbers and damage noted, keeping the supplier ledger.
- Order Management
An approved quotation is confirmed as an order, each load gets a delivery note with vehicle and driver, and the office sees what the site awaits.
- Sales Returns and Credit Notes
Broken boxes from loading, transit or site are logged, unused boxes are received back against the delivery and the credit due is raised.
- Invoice Management
The counter issues tax invoices for tiles, sanitaryware and fittings, accepting cash, transfers, cards or cheques, with running balances for account buyers.
- Credit Limits and Control
Account buyers such as contractors and builders carry running balances, so the counter sees what is outstanding before the next delivery.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Tile Showroom Software Views for Owners and Counter Staff
Each person in a tile showroom sees the part of the record their own work needs, whether at the counter, the godown or the purchase desk.
Learn moreReports for Tile and Sanitaryware Showroom Owners
These reports are drawn from the quotations, boxes, loads and invoices the counter already enters, so no one retypes figures into a sheet.
Learn moreTile Showroom Software Connections to WhatsApp, Accounting and Payments
The system works alongside the chat, card and accounting tools your counter already uses.
Learn moreOne system, each person sees their part.
For owners
See quotations open and lost, stock value in boxes, deliveries pending and breakage written off. Read the outstanding on every builder account without asking the accountant.
For the showroom counter
Build a room-wise quotation, confirm the order and raise the invoice before the buyer leaves the floor, with series shown by size and finish.
For godown and delivery staff
Read the picking list in boxes and shade lots. Load the vehicle against the delivery note and record breakage as it is found.
For purchase staff
Raise company orders and receive truckloads with lot numbers. Watch the series and sanitaryware models below reorder level.
The numbers the owner asks for.
- Sales by brand, series and size
- Boxes in stock by series, lot and rack
- Quotations open, approved and lost
- Deliveries pending and part loads out
- Breakage and unused boxes returned
- Outstanding by builder, contractor and architect
- Series and models below reorder level
Who this is built for.
- Single-showroom tile dealers selling to walk-in home buyers
- Showrooms with a godown away from the counter
- Multi-brand showrooms carrying vitrified, ceramic, mosaic and digital wall tile series
- Showrooms supplying builders and designers on account
- Dealers of sanitaryware and CP fittings with a tile counter
- Tile showrooms running a second branch
When it is not the right choice.
- A tile laying contractor who holds no stock will find little here to count.
- A dealer whose main trade is cement, steel and sand needs a different product, and Building Material Trading Software sits closer to that trade.
- A hardware shop selling fittings by the piece over the counter may never need a quotation.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Bank transfer and card payments
- Accounting package export
- Barcode or label printer
Questions owners ask before a demo.
Is it only for tile and sanitaryware showrooms?
Yes. Catalogue, quotations, shade lots and delivery are shaped around tiles, sanitaryware and CP fittings. A dealer who also trades cement and steel can ask about the Building Material Trading product.
Can stock be held in boxes and square feet?
Yes. Every series carries pieces per box and the area a box covers, so the counter quotes in square feet while the godown issues sealed boxes.
Does it keep shade lot numbers?
Yes. Lot numbers go in when a truckload is received, and an order can reserve boxes from a single lot wherever enough of it remains.
Can a quotation be made room by room?
Yes. Bathrooms, kitchen, hall and balcony are listed on their own, each with its own tiles, sanitaryware and fittings.
How is the wastage allowance handled?
Applied when area is turned into boxes. For each tile size, the allowance for cuts, corners and skirting is agreed with you before launch.
Can one order go out in several loads?
Yes. Each load carries its own delivery note and box count, and the order shows what the site is still waiting for.
What happens to boxes returned from a site?
They are received back against the delivery and credited to the buyer’s account. Return charges are decided with you.
Can builders and architects have accounts?
Yes. Each account holds site-wise orders, invoices and payments, with a running balance that the counter can read before quoting a repeat buyer.
Is there an accounting package export?
Not built in. Your accountant reads sales and purchase figures inside GullySystem, and an export is sized once your ledger heads are known.
Do we need this for a single-counter showroom?
Possibly not yet. A showroom with a few series and cash sales only may still manage on a register. A free technology audit will tell you plainly.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
Related products.
Selling these goods online as well?
These e-commerce pages describe the online side: the storefront, dealer ordering and the connections to a system like this one.
See Tile and Sanitaryware Showroom Software with your own data.
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