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GullySystem

Reports for Tile and Sanitaryware Showroom Owners

These reports are drawn from the quotations, boxes, loads and invoices the counter already enters. An owner reads them without adding up a single register by hand.

The reports

Each one comes from a module named beside it. Nothing is typed twice.

Sales by brand, series and size

What sold in a chosen period, by company, series and size, which is the figure that tells an owner where the floor space is earning.

Boxes in stock by series, shade lot and rack

The godown count split by lot and position, so an owner knows not only how many boxes are held but which lot they sit in.

Quotations open, approved and lost

Sheets still waiting on a buyer, those turned into orders, and those closed with a reason.

Deliveries pending and part loads out

Orders with boxes still to go, and loads despatched but not yet signed for at site.

Breakage and unused boxes returned

Boxes written off by stage, and returns taken back from buyers, with the credits raised against them.

Outstanding by builder, contractor and architect

Balances by account and by site, grouped by age. This is the list read before collection calls.

Series and models below reorder level

Sizes and sanitaryware models under their level, naming the company each has to be ordered from.

Who acts on them

An owner reads sales, outstanding and slow series when deciding what to order and what to discount. Counter staff work the open quotation list. Godown staff read pending deliveries and the sizes below level. Purchase staff read what each company still owes against an order. Every report can be downloaded for the accountant or for an owner’s own working.

What the figures reflect

A figure is worth no more than the entry behind it. Boxes loaded without a challan never leave the stock count. A part payment left unentered shows a site owing more than it really does. A lot code skipped at unloading leaves the shade split blank. A report that looks wrong usually traces back to a step missed in the godown.

What the client decides

Which reports a role may open is settled with you. Extra ones can be built from records the system already holds, and asking is enough to start. Whether a second godown is read on its own or alongside the first is your choice. Nothing here is filed with anybody.

FAQ

Frequently asked questions

Are the figures live?

Yes. They move as the counter and the godown make entries, so the evening outstanding matches the day’s receipts.

Can a report go into a sheet?

Yes. Any of them can be downloaded for your accountant or for your own working.

Can new reports be added?

Yes, for anything already recorded. A new one is scoped with you at implementation or later on request.

Who may read the outstanding list?

Only the roles you allow. Many showrooms keep it with the owner and the accounts clerk.

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