Tile Showroom Billing and Credit Accounts

An invoice covers tiles by the box, sanitaryware by model and fittings by piece. Payment is taken at the counter or posted to the buyer’s account.

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Raising the invoice

From the order or the challan

An invoice is drawn from the order, or from the loads already delivered, so box counts need no retyping while a buyer waits at the counter.

Tax on the lines

Each line carries the rate held against that item, and the invoice prints the split a buyer expects to see.

Area beside boxes

A tile line can print the box count and the area it covers, which is the figure a house owner checks first.

Freight and unloading

Where you charge for a lorry or for hamali at site, it goes on as its own line rather than disappearing into the rate.

Taking the money

Cash, UPI, card and cheque are recorded as payment modes at the counter. Part payment is normal in this trade, and the balance stays on the account until it clears. A cheque is entered with its date, so one not yet realised is not treated as money in hand. Where a buyer pays an advance before the first load, that advance is adjusted against the invoice later.

Credit accounts and collection

Running balance

Invoices, payments and credit notes, with the balance standing after every line. Nothing is totalled by hand.

Ageing

Balances are grouped by how long they have stood outstanding, which is what an owner reads before ringing anybody.

Receipts on the spot

A receipt prints or goes out by WhatsApp as the payment is taken. The site holds something in writing.

What stays with the client

Invoice layout, your terms of credit and the days you allow are settled with you. Tax rates on tiles, sanitaryware and fittings, and the treatment of a composite bill, sit with your accountant. GullySystem records what you charge. Nothing is filed on your behalf, and no return is prepared here.

FAQ

Frequently asked questions

Can an invoice be split across loads?

Yes. Each load can be billed as it goes, or one invoice can wait until the site has everything.

Are cheques tracked until they clear?

Yes. A cheque stands as uncleared until it is marked realised, and the account shows both states.

Can a receipt be sent on WhatsApp?

Yes, where a business account is in place. Otherwise it prints at the counter or travels by email.

Does it file GST returns?

No. Invoice data goes out to your accountant as an export, and whatever is filed stays with them.

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