Requirements checklist
What to ask for when choosing software for tile and sanitaryware showrooms.
A checklist built from how tile and sanitaryware showrooms work, to print or save as a PDF and bring to any supplier meeting.
What the software should cover
Tick each one that matters to your business.
- Catalogue by series, size and finish
- Room-wise quotation
- Stock by lot, shade and size
- Depot and direct orders
- Site delivery and returns
- Builder and contractor accounts
- Architect and contractor commission
Roles that need their own access
Who logs in, and what each person may see or change.
- For owners
- For the showroom counter
- For warehouse and delivery staff
- For purchase staff
Reports to ask for
Ask to see each one with your own sample data.
- Sales by brand, series and size
- Boxes in stock by series, lot and rack
- Quotations open, approved and lost
- Deliveries pending and part loads out
- Breakage and unused boxes returned
- Outstanding by builder, contractor and architect
- Series and models below reorder level
Systems it may need to connect to
Note which ones you already run.
- SMS
- Bank transfer and card payments
- Accounting package export
- Barcode or label printer
Questions for any vendor
Put these to every supplier you are comparing.
- Is it only for tile and sanitaryware showrooms?
- Can stock be held in boxes and square feet?
- Does it keep shade lot numbers?
- Can a quotation be made room by room?
- How is the wastage allowance handled?
- Can one order go out in several loads?
- What happens to boxes returned from a site?
- Can builders and architects have accounts?
- Is there an accounting package export?
- Do we need this for a single-counter showroom?
- What shapes the cost for a showroom?
- How long before billing starts, and what should we gather?
Where the work usually breaks today
Circle the ones you recognise. They set the order of the project.
- Extra boxes come from a different lot
- Quotations are rebuilt for every revision
- Returns and breakages go unrecorded
- Architect commissions are tracked on paper
Prefer to talk it through? See the tile and sanitaryware showrooms page.