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GullySystem
Retail and distribution · Software for lighting stores

Turn an architect’s lighting schedule into a priced quotation and follow the order.

Lighting stores sell decorative fixtures to homeowners, and project lots of downlights, cove profiles, track heads and drivers to architects and contractors. Wattage, CCT and beam angle decide every line. Software built for the store would turn an architect’s lighting schedule into a priced quotation, hold stock by specification, and follow a project order through phased delivery and the architect’s commission.

At a glance

The same downlight comes in five wattages, three colour temperatures and two cut-out sizes. Get one wrong and a ceiling ends up lit in two colours.

A system built for the store would treat specifications as seriously as your counter staff do. From the first quotation to the last delivery note, a 3000K line stays a 3000K line.

How the work runs today

Walk-in customers buy chandeliers, wall lights and fans on the spot, usually after a long browse and a phone call home. The larger business comes from projects.

An architect sends a lighting schedule with fixture type, quantity, colour temperature (CCT), CRI and beam angle, room by room, sometimes ninety lines long. Your team matches each line to a product, a price and a lead time, then repeats the work when the schedule is revised.

Imported and branded fixtures arrive on order, sometimes weeks away. Deliveries go out in phases as the site gets ready, with drivers, dimmers and profile lengths checked against the list each time. Faulty drivers come back under warranty.

Where it breaks

What goes wrong for lighting stores without a proper system.

The wrong colour temperature reaches site

3000K and 4000K look identical in the carton, and the electrician fits both in one living room. You hear about it at handover.

Project quotes take too long

Matching ninety schedule lines to your catalogue by hand costs a full day, and then the architect revises the schedule. The work starts again.

Partial deliveries lose track

The site takes half the order in March, and by May nobody can say what is still owed. The contractor arrives with his own count.

Warranty returns are untraceable

A driver fails after a year, and there is no record of which batch went to which project. The claim goes nowhere.

What the software does

What we would build for lighting stores.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Catalogue by specification

Search fixtures by wattage, CCT, CRI, beam angle, cut-out, finish and IP rating, with the driver each one needs. Photographs settle the ones that look alike on a shelf.

Lighting schedule to quotation

Bring in the architect’s schedule, match each line to a product room by room, and send a priced quotation from the matched lines. Every revision is kept.

Display and warehouse stock

Separate the piece hanging in the showroom from warehouse stock and the lot already allotted to a project, so a chandelier on display is not sold twice.

Project order and phased delivery

Show what is ordered, what has landed, what went to site and what is pending, room by room, with CCT printed on the picking list and the delivery note.

Warranty and returns log

Link a returned driver or fixture back to its batch, the original bill and the project it went to.

Architect and contractor commission

Name the architect or contractor on each project, with their share released only after the client’s payment has cleared the bank.

Before you talk to a supplier

A requirements checklist for lighting stores.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for lighting stores.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Lighting Store Management Software

Fixture catalogue by specification, architect schedules to quotations, display and warehouse stock, phased project delivery and driver warranty returns for lighting stores.

See the product
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Common questions

Questions lighting stores ask before they call.

Can the new system post invoices to our accounting software?

Not built in. Your accountant can receive counter bills and project invoices in an import file, which is priced apart from the store system. What you file stays with your accountant.

Can it read an architect’s PDF schedule?

Often, yes. Lines come out of Excel easily and out of most PDFs with some checking, and your staff confirm each match before the quote leaves.

Do we need this if we mostly sell decorative lights?

No. For walk-in chandelier and fan sales a retail billing app with photographs is honest enough. Project work, with schedules and phased delivery, is what pays for the extra system.

Will it stop the wrong colour temperature reaching site?

Not by itself. Colour temperature appears on the picking list, the delivery note and the carton label, so a wrong warm or cool tube would have to slip past three printed checks.

How is a lighting store system quoted?

Catalogue size, shops and warehouses, counter and project team users, and any accounting link shape the scope. Architect commission tracking is optional. Once a sample schedule has been read, the quotation follows.

What should a lighting store bring first?

Start with a catalogue extract carrying wattage, colour temperature and beam angle, an architect’s lighting schedule, a project quotation, a stock sheet and a warranty log. One project sales lead and one stores person then check screens.

Who holds our catalogue and project history if we stop?

You, together with the code. Catalogue, quotations, deliveries and commissions leave in ordinary exportable files at your request. Support continues from those who built it. Hosting rests with GullySystem, or the store can take it in-house.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

Category

Part of a wider group.

Selling online

Also sell online?

The e-commerce pages cover the online side of this trade: storefronts, dealer ordering and the link to your stock.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements