One system for fixtures by specification, project schedules, phased delivery and warranty returns.
Keep the fixture catalogue, counter sales, architect schedules, project quotations, import orders, showroom and warehouse stock, phased deliveries and driver warranty claims in one system. Every line carries its wattage, colour temperature, beam angle and finish from quotation to delivery note. Counter staff, the project desk and the warehouse read the same record, so a 3000K fitting stays 3000K until it is fitted on site.
- Fixtures loaded with wattage, colour temperature, beam angle, finish and driver
- Architect schedules matched to your catalogue with your staff confirming each line
- Quotation layout and delivery note fields changed by GullySystem staff on request
Showrooms selling decorative fixtures over the counter, and counters supplying downlights, profiles and drivers to architects and contractors, work from Lighting Store Management Software, which GullySystem builds around your own catalogue. It holds the catalogue by specification, turns a lighting schedule into a quotation, splits stock between display, warehouse and project, and follows phased deliveries and warranty returns.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and schedule
A homeowner browses at the counter, or an architect sends a lighting schedule. The project desk records the client, the architect and the rooms involved.
- 2
Matching and quotation
Each schedule line is matched to a catalogue item with the same CCT, CRI and beam angle. The priced quotation goes out by room, and every revision stays on file.
- 3
Order and import
Accepted lines are checked against stock. Items not held go to the supplier on a purchase order, with the promised date and any deposit recorded.
- 4
Picking and delivery
The warehouse picks by project and room, with the colour temperature printed on the picking list. Deliveries leave in phases, and each delivery note shows what remains.
- 5
Installation support
Drivers, dimmers and profile lengths are checked against the list. Shortages and wrong-variant complaints from site are logged against the project.
- 6
Billing and after-sales
Invoices follow the deliveries. Architect or contractor commission is released after payment clears, and a warranty return is traced back to its batch.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Product Management
One item record per variant carries wattage, CCT, beam angle and finish, so counter staff and the project desk pick the same fitting.
- Point of Sale Billing
Chandeliers, wall lights and fans are billed at the counter with the customer’s number, and a held item is reserved until they return.
- Estimate/Quotation Management
Matched schedule lines become a room-wise quotation, and each revised schedule is kept as a new version beside the one the architect first saw.
- Warehouse Management
Showroom pieces, warehouse cartons and project reservations are separate locations, so a display chandelier is not counted as stock that can ship.
- Purchase Order Management
Orders to overseas brands hold deposit, shipping reference and promised date, and incoming cartons are linked to the project lines waiting for them.
- Order Management
A project order shows ordered, landed, sent and pending quantities by room, with a delivery note raised for each phase.
- Batch and Serial Tracking
Batch and serial numbers from the brand are stored against each delivery, so a failed driver traces back to its bill and project.
- Commission and Incentives
The agreed share for each architect or contractor is calculated per project and released only after the client’s payment has cleared.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Every part of the system, by area.
Take the modules you need. Each one works on its own or inside a larger system built for you.
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
- All business solutions
One system, each person sees their part.
For store owners
Read project quotations won and lost, stock held against reservations, commission payable and imports overdue without walking the warehouse.
For counter staff
Find a fixture by wattage and colour temperature, check display and warehouse stock, and bill the customer on the spot.
For the project desk
Match schedule lines, prepare room-wise quotations, handle revisions and follow each project order through its phases.
For warehouse and dispatch
Pick by project and room, print specification labels, and mark what left in each phase.
For purchase staff
Order from brands and importers, track deposits and shipping references, and book in cartons against the packing list.
The numbers the owner asks for.
- Project quotations still open, won or lost, by architect and contractor
- Schedule lines matched and unmatched for each project
- Stock by specification across display, warehouse and project reservations
- Import orders by brand with promised and actual arrival
- Deliveries made and pending by project and room
- Warranty returns by brand, batch and project
- Commission earned and released, by architect and contractor
Who this is built for.
- Lighting showrooms that sell decorative fixtures, fans and chandeliers to homeowners
- Lighting stores that supply downlights, profiles and drivers to architects and contractors
- Dealers who import fixtures from overseas brands and hold part of the range
- Lighting design studios that run a showroom beside their consulting work
- Multi-branch lighting retailers with a central warehouse
When it is not the right choice.
- A corner shop that sells bulbs and tube lights over the counter will do better with a plain billing app.
- Factories that make luminaires will find Industrial Lighting Manufacturer Management Software closer to the work.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Messaging channels
- Barcode and label printer
- Payment gateway
- Accounting export
Questions owners ask before a demo.
Can it read an architect’s schedule?
Spreadsheet schedules come in cleanly. Drawing sheets and PDFs need more checking. In both cases your staff confirm each match before the quotation leaves the store.
How does it avoid mixing colour temperatures?
Every fixture line holds its CCT, and that value is printed on the picking list, the carton label and the delivery note. A mismatch is visible on paper before dispatch.
Can a showroom piece be kept off the sellable count?
Yes. Display stock is a separate location. A piece on a showroom ceiling is shown as display, and the warehouse count only covers cartons you can actually ship.
Does it handle orders placed with overseas brands?
Yes. A purchase order records the brand, deposit, shipping reference and promised date. Cartons are received against the packing list, and project lines are linked to the incoming goods.
Can we deliver a project in phases?
Yes. Each phase has its own delivery note, and the project screen shows what remains by room. The contractor can be handed a written balance at any visit.
How do warranty claims work?
A returned driver or fixture is linked to its bill, project and batch where the brand supplies one. The claim to the brand is then followed until a replacement reaches the customer.
Can I pay architects a share of each project?
Yes. The architect or contractor is named on the project with the agreed share. Release waits until the client’s payment has cleared, and each payout is listed.
Will it connect to my accounting package?
There is no ready connector. Counter bills, project invoices and supplier bills go out as an export file your accountant can import. The export layout gets settled when the first workshop sits down with your accountant.
What will it cost?
Branches, users and the size of the fixture catalogue move the quotation. Commission rules for architects, import order tracking and the move of stock and customers are priced as parts. You watch a demo with lighting fixtures first, then the proposal arrives in writing.
How soon can the counter and project desk work from it?
The fixture catalogue by specification, counter billing and lighting schedule to quotation go in at launch. Project stock, imports, phased delivery, warranty and commission follow. The proposal lists the dates.
What does the store need to have ready?
Prepare the catalogue with colour temperature and driver details, current stock sheets, a few architect schedules and quotations, and supplier price lists. Name an owner, a project desk lead and a warehouse person.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Built for.
The trades this product is set up for. Pick yours to see how the work runs there.
See Lighting Store Management Software set up around your records.
Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements