One connected system for consultations, treatment courses, medicines and billing.
Manage Ayurveda clinics in one system. The vaidya’s consultation, the prescription, the day-wise therapy course and the dispensary sit against one patient record. Therapy rooms, therapists and medicine stock follow that same record through to the bill and the follow-up visit.
- Your therapy list, medicine list and room set-up entered as your clinic works
- Existing patient register and open treatment courses migrated
- Formats and rules changed by GullySystem staff when you ask
Ayurveda Clinic Management Software from GullySystem runs an Ayurvedic clinic on one patient record. Vaidyas and therapists work from it. The case sheet is that patient’s medical record, the clinic’s EMR. It holds prescriptions with dose and anupana, day-wise therapy courses, therapy room bookings and pharmacy batches. You decide which branches, therapy rooms and medicine stores go on it first.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Registration and appointment
A patient books by phone, on WhatsApp or walks in. The front desk opens an existing record or starts one, and gives a token or a time with a vaidya.
- 2
Consultation
The vaidya notes complaints, history, prakriti and findings, then writes the diagnosis in the clinic’s own words. Earlier visits sit on the same screen.
- 3
Prescription and course
Medicines, dose, anupana and diet advice go on the prescription. If therapy is advised, a course is planned day by day with the therapy, room and therapist.
- 4
Therapy and stay
Each sitting is marked done by the therapist. For Panchakarma, the patient’s room and stay dates are recorded alongside.
- 5
Dispensary and billing
The dispensary issues medicines from batches in stock. One bill covers consultation, therapy, medicines and room charges, paid by cash, a UPI transfer or a swiped card.
- 6
Follow-up
A review date is set and reminders go out by WhatsApp or SMS. Patients whose medicines are about to finish appear in a list.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Patient registration and case sheets
Keep patient details, history, prakriti notes, allergies and every earlier visit in one case sheet.
Learn moreAppointments and token queue
Manage bookings, walk-ins and the waiting queue by vaidya, with reschedules and cancellations.
Learn moreConsultation and prescription
Record complaints, findings and diagnosis, then write the prescription with dose, anupana and diet advice.
Learn moreTreatment course planning
Plan therapy courses day by day, with the therapy, therapist and room, and track each sitting as it is done.
Learn moreTherapy rooms and therapists
Schedule treatment tables, steam rooms and therapists so one room is never booked twice.
Learn morePanchakarma stay management
Record in-patient room allotment, stay dates, diet, daily therapy and charges for patients who stay at the centre.
Learn moreMedicine dispensary and pharmacy stock
Issue kashayams, choornams, tablets, arishtams and oils from batches, with expiry dates and reorder levels.
Learn moreHerbs and in-house preparations
Track raw herbs, therapy oils and medicines the clinic prepares, with quantities used against each batch.
Learn moreBilling and payments
Issue one bill for consultation, therapy, medicines and room charges, with advances and cash, UPI or card payments.
Learn moreFollow-up and reminders
Set review dates and send WhatsApp or SMS reminders to patients due for review or medicine refill.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Reception books appointments and walk-ins by vaidya, runs the token queue, and handles reschedules and cancellations from the same list.
- Resource and Room Booking
Treatment tables, steam rooms and therapists are scheduled together, so the therapy coordinator never books one room for two patients at once.
- Stock Tracking and Alerts
The dispensary issues kashayams, choornams, tablets, arishtams and oils from batches, with expiry dates and reorder levels watched for each item.
- Batch and Serial Tracking
Raw herbs, therapy oils and clinic-made medicines carry batch records, so the pharmacist can see which lot went into each preparation.
- Bill of Materials
Each in-house preparation has a recipe of herbs and quantities, and use is recorded against the batch it produced.
- Invoice Management
Billing staff issue one invoice covering consultation, therapy, medicines and room charges, with advances and cash, UPI or card payments applied.
- Service Reminders
Review dates are set at the visit, and patients due for review or a medicine refill appear on a daily list for the front desk.
- WhatsApp, SMS and Email Notifications
WhatsApp and SMS messages go to patients whose review or refill date has arrived, sent straight from the follow-up record.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Reports for Ayurveda Clinic Owners and Managers
These reports come from the consultations, therapy sittings, dispensary issues and bills that the clinic already enters.
Learn moreAyurveda Clinic Software Connections to WhatsApp and UPI
The Ayurveda clinic system links WhatsApp, SMS and payments to the routine of a front desk and dispensary.
Learn moreAyurveda Clinic Software Views for Vaidyas and Therapists
An Ayurveda clinic has several people who touch the same patient record.
Learn moreOne system, each person sees their part.
For vaidyas
See the day’s patients, earlier case sheets, the prescription screen and the therapy courses you have advised.
Front desk work
Manage appointments, the queue, registration and billing, and see which course day each patient is on.
For therapists
See your sittings for the day, the therapy and oil advised, and mark each one done.
For the dispensary
Fill prescriptions from batches, watch expiry and reorder levels, and place supplier orders.
For owners
See patients and revenue by vaidya and therapy, courses open, stock position and who is due for review.
The numbers the owner asks for.
- Patients and revenue by vaidya
- Therapy courses open, completed and missed
- Sittings by therapist and room
- Medicines to reorder and batches near expiry
- Raw herb and oil use against preparations
- Patients due for review or medicine refill
Who this is built for.
- Single-vaidya Ayurveda clinics with a dispensary
- Ayurvedic clinics with several vaidyas and a therapy wing
- Panchakarma centres with in-patient rooms
- Ayurveda clinics that prepare some of their own medicines and oils
- Ayurvedic hospitals and centres with more than one branch
When it is not the right choice.
- A vaidya who sees a few patients a day and writes prescriptions by hand can manage with a register.
- A multi-speciality hospital with wards, labs and insurers will find Hospital/Clinic Management System fits better.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- UPI and card payments
- Tally export
- Barcode or label printer
Questions owners ask before a demo.
Does it support Ayurvedic terms like prakriti and anupana?
Yes. Case sheet and prescription fields use your clinic’s own terms. The headings are set up with your vaidyas during implementation.
Can it plan a Panchakarma course?
Yes. A course is laid out day by day with therapy, therapist and room, and each sitting is marked done. Your vaidya decides the content of each course.
Can the pharmacy track medicine batches?
Yes. Medicines are issued from batches with expiry dates, and reorder levels flag what is running low. The dispensary issues against the prescription on the patient’s record.
Can patients book online or consult over video?
No. Appointments are entered by the front desk after a phone call, a WhatsApp message or a walk-in. Teleconsultation is not included. A patient booking page is separate work. Reminders before a visit go out on WhatsApp or SMS.
Is a therapy course sold as a prepaid package?
No. A course is planned day by day and billed as the sittings are done. An advance against the course is recorded, but there is no prepaid balance of sittings.
Is GST charged on medicines and therapy?
Bill formats are set up by GullySystem staff as your clinic issues them. Whether GST applies to a medicine or a therapy is a matter for your accountant.
What records does an AYUSH or NABH inspection ask for?
That is for your own adviser to confirm, and no compliance is claimed here. The system keeps case sheets, prescriptions, sittings by therapist and room, medicine batches with expiry, and bills.
Can billing figures reach Tally?
Not built in. Billing and stock reports can be handed to your accountant from the software. A Tally link is priced as extra work at set-up.
Who owns the patient data?
You do. The proposal sets out, for case sheets and bills, how your records can be taken out.
What does it cost?
No price is published. It depends on vaidyas, therapy rooms and set-up, and a demo comes first, with the figure following in a written proposal.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Written for this trade.
Practical notes on running the business, not product marketing.
How to Automate an Ayurveda Clinic with Software
A practical guide for Ayurveda clinic owners: what to put on one patient record, how courses, rooms and the dispensary connect, and what to set up first.
Learn moreHow to Keep Ayurveda Treatment Course and Herbal Medicine Stock Records
How an Ayurveda clinic can record therapy courses day by day and track herbs, oils and medicine batches, so use of stock is traceable to patients.
Learn moreBusinesses that use this.
Related products.
Selling these goods online as well?
These e-commerce pages describe the online side: the storefront, dealer ordering and the connections to a system like this one.
See Ayurveda Clinic Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private