Fill every therapist’s day at your spa or salon, and pay the right commission.
Spa and Salon Management System is salon management software and spa management software in one, for salons, day spas and wellness centres. Bookings by therapist and by room, walk-ins and the waitlist sit on a single calendar. Packages and memberships are counted visit by visit. Each therapist’s commission is worked out from the services she actually completed, not from what she remembers.
- Service menu, rooms, packages and commission rules entered as you sell them
- Client list and every package balance carried over
- A menu or commission change is made by our team when you ask
What goes wrong before the software.
The appointment book is a diary and three phones
Reception writes one booking, a therapist takes another on WhatsApp, and two clients arrive for the same room at 5 pm.
Commission is argued over every month
Therapists count their own services and the manager counts from bills. The two numbers never match, and someone leaves unhappy.
Package balances live in someone’s memory
A client bought six massages and says three are left. With no record against her name, you simply give in.
Regulars stop coming and nobody notices
A client who came every month hasn’t been in since Diwali. Nothing tells you, so nobody calls her.
Oils and retail products walk out
Consumables are used without being counted, retail sales aren’t matched to stock, and expired products sit on the shelf.
I check the day’s sales by calling the manager
With two branches, the takings arrive on WhatsApp at 10 pm, and nobody can say which services sold.
How the work flows through it, step by step.
- 1
A Saturday booking
Online, by phone, or she walks in. The service goes on the calendar against a therapist and a room. If the day is full she goes on the waitlist.
- 2
She arrives at four
Reception opens her profile: past services, preferences, notes, and whatever is left on her package. Nobody has to ask her what she had last time.
- 3
The service
The therapist marks it done from her phone. It counts towards her commission for the month as soon as she does.
- 4
Billing
A GST invoice covers the service and any retail product she takes home. A discount applies, or one visit comes off her package. Cash, UPI or card.
- 5
Month end
Commission, attendance and shifts for each therapist come together for payroll. No separate sheet, and no argument at the desk.
- 6
Eight weeks later
Loyalty points have built up from her visits. Clients who have not been in for a while get an SMS, email or WhatsApp offer.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Appointments and calendar
Online bookings, walk-ins, reschedules, cancellations, and the waitlist, with views by therapist, room, and branch.
Learn moreClient records
Service history, visit frequency, products bought, preferences, and notes for every client.
Learn moreBilling and payments
GST invoices for services, retail, and packages, with discounts and cash, UPI, or card payments.
Learn morePackages and memberships
Prepaid packages, membership plans, and discount cards, with visits used, visits left, and renewals.
Learn moreTherapist shifts and commission
Shifts, attendance, service ratings, and commission worked out from completed services, ready for payroll.
Learn moreConsumables and retail stock
Oils, creams, and retail products with reorder levels, supplier orders, and batch expiry dates.
Learn moreLoyalty points and rewards
Points for visits, purchases, and referrals, redeemed for discounts or a free service.
Campaigns
SMS, email, and WhatsApp offers to members, clients who have gone quiet, or everyone when you launch a new service.
Learn morePhone access
Therapists see their day and commission earned. Managers and owners check bookings, stock, and sales from anywhere.
Learn moreReports
Appointments, sales, client trends, stock, and campaign results, for one branch or all of them.
Learn moreOne system, each person sees their part.
Owner
Sales by service and branch, package money received, commission payable, and clients who have stopped coming.
Front desk
The calendar, walk-ins and the waitlist, client profiles, package balances, and billing.
Therapist or stylist
Her appointments for the day, client notes, and the commission she has earned this month.
Branch manager
Shifts, attendance, stock to reorder, and the day’s takings for the branch.
The numbers the owner asks for.
- Sales by service, therapist, and branch
- Commission payable by therapist
- Package and membership balances and renewals due
- Clients who haven’t visited in two months
- Stock to reorder and products near expiry
- Campaign results by offer
Who this is built for.
- Day spas with several therapists and treatment rooms
- Unisex salons where each stylist has their own appointment book
- Ayurveda and wellness centres selling therapy packages
- Salon and spa chains with two or more branches
- Hotel and resort spas billing guests and walk-ins
When it is not the right choice.
- A one-chair salon with walk-ins only can manage with a diary and UPI.
- Ayurveda centres that keep doctors’ prescriptions and case sheets will find Hospital/Clinic Management System fits that part better.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Your service menu and rooms
Services, durations, prices, rooms and your package and membership rules go in first.
Commission rules
Commission rules per service, set the way you pay today, so month end matches what therapists expect.
Clients and balances moved across
Client lists, phone numbers and package balances arrive from your old software or register.
Messages and payments
Booking reminders and offers by WhatsApp, SMS or email. UPI or card at the counter.
Hosting across branches
Hosted by us, so every branch shares one client list. Add a service or change a commission rule and our team makes the change.
Works alongside
- SMS
- UPI and card payments
Questions owners ask before a demo.
Is this salon management software or spa management software?
Both. The calendar works by therapist or stylist and by room, so it suits a salon, a day spa, or a wellness centre. Your service menu decides which it looks like.
Can it calculate therapist commission?
Yes. Commission is worked out from the services each therapist completed, using your rules. Therapists can see what they have earned, which ends most month-end arguments.
Can it handle salon packages and memberships?
Yes. You sell a package or membership once, and each visit is taken off the balance at billing. Renewals and remaining visits show at the front desk.
Can clients book online?
Yes. Online bookings land on the same calendar as phone bookings and walk-ins, so reception sees a room is taken before confirming.
Is there a salon management app for staff?
Yes. Therapists see their appointments and commission on a phone, and managers check bookings, stock, and sales from anywhere.
Does anything go into Tally?
Not built in. Sales, package and commission reports stay in the spa system for your accountant to work from. If you want entries in Tally, that link is scoped and quoted during set-up.
Can you move our clients and package balances?
Yes. Clients and their package balances are imported from your current software or register. Reception looks over the list before anyone goes live.
Who owns the client data?
You do. Client details belong to your business, and how you take everything with you is agreed in the proposal before work starts.
What is the price of the spa management software?
No price is published. It depends on branches, therapists and set-up, so you see it running, then read the cost in a written proposal.
I have a small salon with two chairs. Do I need this?
Probably not yet. Without packages to sell or commission to pay, a booking app and UPI will do. Put us through a free technology audit and we will tell you honestly, without a sales pitch.
Businesses that use this.
Related products.
See Spa and Salon Management System with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- We reply the same working day
- Your details stay private