One system for machine estimates, parts lists, outside machining, assembly and buy-off.
A special machine starts as an enquiry and ends as a serial number with a spares list. Between them come the estimate, released parts list, machined plates and shafts, bought-in cylinders and photoelectric sensors, assembly stages, run-off trials and punch items. One project number carries drawing revisions, parts status and booked hours. Designers, buyers, fitters and inspectors read the same file.
- Part families, supplier lists and labour rates keyed the way your estimators work
- Running machines, drawing registers and spare lists brought in
- Buy-off templates adjusted by GullySystem staff on request
Estimates, parts lists, machined part orders, component purchasing, assembly and buy-off at a special purpose machine builder sit in one project file. That file holds the released revision, parts received and missing, hours booked, run-off results and punch items. After delivery, spares are listed against the machine’s serial number.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Concept and estimate
The customer’s product drawing, target cycle rate and floor layout are logged, designers sketch a concept, and the estimate covers design, machined parts, bought-in items, assembly and test. Scope is fixed here.
- 2
Design release
Assemblies, parts lists and the pneumatic and electrical schematics are released with a revision letter, and purchasing and the workshop receive only the released set. Drafts stay hidden.
- 3
Machining and buying
Plates, shafts and brackets go to the workshop or to outside machinists with due dates. Catalogue items such as cylinders, servo motors and light curtains are ordered and received against the machine. Gaps show early.
- 4
Assembly
Fitters build the frame and stations, electricians wire the panel and route the air piping, and programmers load the PLC sequence and HMI screens. Each stage logs its hours. Nothing moves on without a sign-off.
- 5
Run-off and buy-off
The machine runs the customer’s own parts at the agreed cycle rate while output, rejects and every remark are recorded against the run-off sheet. Punch items close one by one.
- 6
Shipping and support
The machine is dismantled, crated, shipped and installed on the customer’s floor, and the spares list and serial number stay on file for after-sales calls. Support starts from that file.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Design hours, machined plates, bought-in cylinders and assembly time are estimated per machine, and the figure stays on file as the project budget.
- Bill of Materials
Assemblies, machined parts and catalogue items sit in one released list, and every revision shows what changed after release.
- Job Work Management
Drawings sent to outside machinists carry a due date, and each returned part is checked and booked to its machine.
- Goods Receipt (GRN)
Cylinders, sensors and servo motors are received against the machine that needs them, so a missing item is visible before assembly week.
- Work Order Management
Frame build, station assembly, panel wiring and PLC programming run as stages with fitters assigned and hours recorded.
- Project Timelines with Gantt Charts
Design, machining, assembly and buy-off appear on a timeline, so a late machined part shows the stage it holds up.
- Quality Control
Run-off output and rejects are recorded on the customer’s parts, and every remark becomes a punch item closed before the crate ships.
- Ticket Management
A call opens against the machine’s serial number, with its drawings, suppliers and spares list at hand.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For design engineers
Release assemblies with a revision letter and see which purchase orders and machined plates depend on each release before a change goes out. Revisions carry a reason.
For buyers
Raise orders from the released parts list, watch the dates suppliers promised, and see what each machine still lacks before the fitters ask. No chasing by phone.
For workshop and fitters
Open the stage list for a machine, mark work done, and see which cylinders, brackets and plates have arrived at the bench. Guesswork stops.
For project managers
Read schedule, cost against estimate and open punch items for every machine in one place, and spot the build that is sliding. One screen.
For service engineers
Find a delivered machine by serial number and see its parts list, spares sold and past calls before ringing the customer back. History is in hand.
The numbers the owner asks for.
- Machines on the floor by build stage and due date
- Missing catalogue items per machine and supplier
- Outside machining due and overdue by machinist
- Estimate against posted cost by machine
- Open punch items per machine, oldest first
- Warranty expiry by delivered serial number
- Spares sold by machine model
Who this is built for.
- Makers of special purpose assembly machines
- Builders of conveyors, feeders and part handling stations
- Companies that make test and inspection stations for production lines
- Firms that supply packaging and labelling automation
- Job shops building one-off and short-run automation for nearby plants
When it is not the right choice.
- A firm that builds only electrical control panels is better served by PLC Panel Builder Management Software.
- A plant that makes the same product in high volume is better served by Manufacturing Production Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Document storage
- Supplier order email
- Accounting export
- SMS
Questions owners ask before a demo.
Can we see which machines are held by one missing part?
Yes. The missing parts report groups lines by machine and supplier with the promised date, so a buyer can reorder or substitute a sensor while fitters still have other stations to build.
How does a parts list revision reach the workshop?
The workshop sees only the released revision letter. A change after release raises a new letter and flags every order already placed against the old drawing, so a plate is not cut twice.
Does it replace our CAD or PDM tool?
No. Drawings stay in SolidWorks or Inventor, wherever your designers keep them. GullySystem holds the released parts list, its revision and a link to each file.
Can outside machinists be tracked?
Yes. Each outward order carries a part list, drawing revision and due date. Parts received are checked against the drawing, then booked to the machine they belong to.
How do we manage a customer’s run-off comments?
Every comment from buy-off is logged as a punch item and assigned to a fitter or designer with a closing date. A machine cannot be marked ready to ship while any item is open.
Can we compare estimate with real cost?
Yes. Design hours, workshop time and purchase invoices post to each machine, and they show beside the original estimate while the build is open, long before the final invoice.
Are delivered machines supported?
Yes. A serial number, parts list and spares list stay on file. A service call opens against that serial number and carries the history of earlier visits.
How does the quotation for the software work?
Bring a recent machine project and we walk through it live. The written offer then lists seats, sites and every outside link.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Automation Equipment Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements