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Project Management · Solutions

Lay the stages of a job on a calendar, and see what each one waits for.

A project timeline lays the stages of a job on a calendar and shows what each one is waiting for. Move one date and everything behind it moves with it, so a delay is visible the day it happens. The site meeting then argues about the plan on the screen and not about what somebody remembers agreeing.

What it is

Every fit-out and every site job runs on an order that everybody knows and nobody has written down. Electrical goes before plaster, plaster before putty, and putty before the carpenter. When the false ceiling man does not turn up on the 14th, four other dates quietly become wrong and no vendor is told.

The timeline holds the stages, their dates and what each depends on. Drag the ceiling work forward and the painting shifts with it. The vendor whose delivery has just become early gets a message, which is the part that saves the money.

Inside the module

What project timelines with gantt charts does.

Stages on a calendar

The bar chart your engineer already draws by hand, with the same stage names your site uses.

What waits for what

Dependencies are set between stages, so the plan knows that tiling cannot start before waterproofing is cured.

Move one date, see the rest

Shifting a stage shows every stage it pushes, and the new handover date, before anybody promises the client anything.

The plan as it was sold

The original schedule is kept beside the current one, so a delay of eleven days is a fact and not an opinion.

Milestones the client sees

A short list of dates that matter to the customer, separate from the fifty internal stages that do not.

Actual against planned

Started and finished dates entered from site are laid over the plan, in a form you can print for a Monday meeting.

Who touches it

The people who open this every day.

Project manager

Builds the plan, moves dates when site tells him to, and warns the people affected downstream.

Site supervisor

Marks a stage started or finished from his phone, with a photograph. He never opens the chart.

Owner

Sees which of the eleven running jobs have slipped, and by how long.

How it fits

It is one part of a system, not an island.

A module earns its place by what it passes to the next one. These are the connections we set up most often.

  • Task management
  • Resource allocation
  • Project management reports
  • Purchase order management
  • Client portal
Common questions

Questions owners ask about project timelines with gantt charts.

Is a Gantt chart needed for a two-bedroom flat?

No. For a twenty-day job a task list with dates is better, and a chart is just decoration. Timelines start earning their keep on jobs of three months or more, or where six vendors have to be sequenced.

Will the site supervisor keep it updated?

He should not have to. He marks stages done on his phone, and the manager in the office moves the dates. Asking a supervisor to maintain a chart is how these systems die in the second month.

Can the client see the timeline?

The milestones, yes, through the portal. Showing a customer every internal stage invites a phone call about each one, which no project manager has time for.

Does it connect to the task list and the purchase orders?

Yes. A stage carries its tasks, and material for a stage can be ordered against its planned date. Our interior design system tracks site work progress against the project file in the same way.

Talk to us

Tell us how you handle project timelines with gantt charts today.

A spreadsheet, a register or another system: say which, and we will tell you plainly what is worth changing.

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