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GullySystem
Construction · Software for construction project managers

Certify running bills and build the client’s weekly report from the day’s site records.

A project management consultant sells information: what was done, what it cost and what is late. Much of it is rebuilt by hand every Monday. This software records daily site reports and running bill certification as they happen, then builds the requests for information, non-conformance reports and the weekly client report from those records.

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At a glance

A project management consultant’s real product is information: what was done, what it cost, what is late and whose desk it sits on. Many firms assemble that picture by hand every week.

Collecting it as it happens turns the site engineer’s daily entry into Monday’s client report without retyping. The weekly report then takes the layout of the one your client receives now, with the same headings in the same order.

How the work runs today

You run a project for a client, often an office fit-out, a factory or a residential tower, with contractors and consultants reporting to you. Their running account bills arrive monthly. Your quantity surveyor checks each one against the bill of quantities rates and the measurement sheets, and the arguments over quantities start there.

Contractors raise requests for information (RFIs) and material approvals that wait on somebody’s desk. Quality lapses are written up as non-conformance reports (NCRs) and closed once the work is redone. Site engineers send photos and progress on WhatsApp, and the planning engineer updates the programme in MS Project or Excel.

Each week someone assembles progress, cost and open issues into a deck for the client meeting. It is out of date by the time the meeting begins.

Where it breaks

What goes wrong for construction project managers without a proper system.

The weekly report takes a day

Progress, photos, bills and open issues are pulled from five places into one deck by hand, by one person. Little time is left to read it.

Requests for information go unanswered

A query waits ten days and surfaces only when the contractor stops work and claims an extension of time. The delay then becomes a claim.

Certification is slow and disputed

Measurements sit in notebooks, and the contractor contests each deduction on the day the running bill falls due. Every deduction becomes an argument.

Decisions leave no record

A finish is changed in a meeting, and months later nobody agrees who approved it or what it cost. The cost stays with the client.

What the software does

What we would build for construction project managers.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Daily site report

Record manpower, work done, photos and hindrances on a phone before leaving site, so the office knows the day’s position by evening.

Request and approval register

List every request for information and material approval with the person holding it and the days it has waited. This register is added as custom work.

Non-conformance and snag closure

Raise a non-conformance report with photos against the contractor, and close it once rework is checked. This tracking is built during implementation.

Running bill certification

Check each running account bill against measured quantities and the bill of quantities rate, with every deduction noted and reasoned, then issue the payment certificate.

Cost against budget

Set awarded packages, certified bills and variations against the client’s budget. It updates as bills are certified.

Weekly client MIS

Bring progress, photos, open requests, non-conformance reports and decisions into one report for the client, assembled from the day’s records rather than retyped, in a format built during implementation.

Before you talk to a supplier

A requirements checklist for construction project managers.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for construction project managers.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Construction Project Management Software

Sites and stages, formwork and masonry gangs, bar bender bills, material issue, running bills with retention and site photos for builders and contractors.

See the product
More products

Other products in the same sector as construction project managers.

Solutions inside

The business modules construction project managers use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help construction project managers.

Each one reads records you already keep, and a person approves every decision.

Services

The services behind it.

Data Engineering and Business Intelligence

Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.

Learn more

Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

Learn more

Custom Software and Product Engineering

Software built around how your business actually runs, when nothing off the shelf fits without workarounds.

Learn more

Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

Learn more

All our other services

Guides

Written for construction project managers.

Practical notes on running the business, not product marketing.

How a PMC Can Certify Running Account Bills Without Monthly Disputes

A certification routine for project management consultants: joint measurement, BOQ rate checks, reasoned deductions and a clear payment certificate.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Published case studies

The work we have published.

We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.

All case studies
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Read the case study Paying guest accommodation

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PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.

Read the case study School transport services

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Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.

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Vikasa RDO: making SHG loan recovery auditable

Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.

Read the case study
Common questions

Questions construction project managers ask before they call.

Does it connect to accounting software?

Not built in. Bills and receipts are listed here for your accountant. An export for your books can be added at implementation, on its own quote.

Will it replace MS Project?

No. Planners keep scheduling where they are comfortable. Each stage carries planned dates, so progress is compared against them.

Is the construction product the same thing?

No, they are different products. The construction product is built for the contractor who executes the work, with his own stages, labour and running bills. As consultant you certify his bill, so the certification and client reporting side is what gets built for you.

Can our clients log in?

A client login is built during implementation. It shows the reports and decisions meant for that client. Nothing about your other projects or fees appears.

How is a project management practice quoted?

Live projects, site engineers sending reports, and the contractors and consultants given logins all shape it. The accounting link and the bill of quantities to be loaded count too. Daily reporting and bill certification are separate lines, set after both run against a live project of yours.

What documents should a project manager gather before the build?

Collect a bill of quantities, a recent running bill with measurement sheets, the open RFI and approval list, and a sample client MIS. Site photo threads help. Name a quantity surveyor and a lead site engineer to test the screens.

When a project is closed, does the record stay available?

Daily reports, approvals, snag closures and certified bills remain the practice’s property in every case. Export them to open files whenever you wish. Ownership of the code rests with you. Support stays with the builders while you use it.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

Related

Related industries.

Category

Part of these wider groups.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements