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GullySystem
Construction · Software for builders and contractors

Set material and labour against each site’s bill of quantities as the work happens.

A builder or civil contractor works from a bill of quantities (BOQ), site indents, running account (RA) bills and weekly gang payments. The construction system sets cement, steel and labour against each site’s BOQ as work progresses. It builds RA bills from the measurement book, with retention and mobilisation advance recovery taken off, so cost against budget shows while the slab is still being cast.

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At a glance

On a site, money leaves in small amounts. An extra tonne of reinforcement bar, a truck of sand delivered to a neighbouring plot, a mason gang billed for a day it never worked. Together these add up by the upper floors.

Site-level tracking shows these gaps while the site is still running. Share your requirements, with your last three months of site reports and indents, and the build starts from those.

How the work runs today

A project starts with a BOQ from a tender or a client estimate. The site engineer raises indents for cement, reinforcement bar, sand and aggregate, the office buys from suppliers, and material arrives with delivery notes. Labour contractors bring mason, bar-bending and shuttering gangs, and Saturday’s attendance sheet decides the weekly bill.

Each month, work done is measured into the measurement book and the running account bill is prepared. The client certifies it after their own measurement, usually with deductions, and retention and mobilisation advance recovery come off the certified amount. Cost against budget is often worked out only at handover. Nobody sees the overrun until then.

Where it breaks

What goes wrong for builders and contractors without a proper system.

Site stock is not counted

Cement and steel receipts are photographs in a chat group. Stock has not been counted since the plinth beam stage. Theft and bar-cutting waste go unseen.

RA bills take a week to prepare

Measurements sit in a field notebook and are retyped into the bill format each month by the one person who also handles indents. The bill goes out late.

Labour payments are hard to verify

The labour contractor’s headcount and the site engineer’s attendance differ, and payment day is a poor moment to reconcile them. Neither count lives in one place.

Loss appears after handover

Cost against BOQ is calculated once the project is finished, when nothing can be changed. The overrun on shuttering and concrete has already been paid.

What the software does

What we would build for builders and contractors.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

BOQ and budget per site

Hold each bill of quantities item’s quantity and rate, such as M25 concrete or brickwork, with actual material and labour cost set against it as work progresses.

Material indents and receipts

Record site indents, purchase orders and goods received notes, so site stock is a figure that can be checked against what the office bought. Receipts carry the truck number.

Labour attendance and weekly bills

Mark gang-wise attendance for masons, carpenters and bar benders each day and check it against the labour contractor’s bill before payment, so Saturday’s settlement starts from a shared count.

Contractor work orders

Give each labour or piece-work contractor a work order per site with scope, rate and advance, raise their bills against it, and recover the advance in the instalments agreed. Plastering and tiling gangs get separate orders.

Measurement book and RA bills

Feed measured quantities from the measurement book into the running account bill, with retention and advance recovery deducted, and print the payment certificate with its certified amount and date.

Stopped days and their reasons

Record a day lost to rain, a delayed cement truck, a missing gang or a drawing that has not come, so slippage is a list of dates rather than an argument.

Daily progress report

Receive the site engineer’s daily report with photos, pour or masonry quantity done, labour present and material received. It reaches the office without a phone call.

Before you talk to a supplier

A requirements checklist for builders and contractors.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready products

Ready products that fit builders and contractors.

Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.

Construction Project Management Software

Sites and stages, formwork and masonry gangs, bar bender bills, material issue, running bills with retention and site photos for builders and contractors.

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Expense Management Software

Expense claims with the receipt photographed, approval by policy limit and amount, bill tax captured, reimbursement batches and an export prepared for your accounting package.

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More products

Other products in the same sector as builders and contractors.

Solutions inside

The business modules builders and contractors use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help builders and contractors.

Each one reads records you already keep, and a person approves every decision.

Connections

Tools builders and contractors often connect.

Worldwide

Where we work with builders and contractors.

Services

The services behind it.

ERP, CRM and Business Software Implementation

One record of stock, orders, customers and accounts, set up so your team opens it every day.

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Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

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Data Engineering and Business Intelligence

Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.

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All our other services

Guides

Written for builders and contractors.

Practical notes on running the business, not product marketing.

Mistakes Builders Make When Moving Site Records to Software

Common mistakes when builders and contractors move BOQs, indents, labour attendance and RA bills off paper, and what to do instead on the first site.

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How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Published case studies

The work we have published.

We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.

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Common questions

Questions builders and contractors ask before they call.

Will it link to our accounts?

Not directly. Vendor bills, client bills and receipts are listed for your accountant. Where retyping is heavy, a file for your accounts system can be written at set-up and priced apart from the system.

Should we buy a construction ERP?

Large ERPs suit big contractors with staff to run them. Smaller builders often find them heavy, and a focused system for indents, gang attendance and RA billing may fit better.

Does it do estimation and rate analysis?

No. Your estimator carries on with rate analysis the way they do. The BOQ that comes out of it, with its quantities and rates, is what the system holds and measures against.

Will site engineers use it?

They are more likely to if it takes less time than messaging. Attendance, indents, photos and stoppage reasons are entered on a phone at the site gate.

How is the quotation for a contractor’s system shaped?

Active sites, the BOQ detail you hold, and the users from yard to head office all influence the figure. A link to your accounts package is quoted apart. Measurement book and RA bill logic usually come first. Once the scope is understood, every part appears as a separate price line.

What should a builder gather first?

Collect one site’s BOQ, indent forms, a recent RA bill with its measurements, weekly gang payment sheets and the work orders issued to sub-contractors. Choose a site engineer and an accountant who can verify the screens against these papers.

If we stop, can we take our site records with us?

Yes. Budgets, measurements and bills are yours, as is the code, and everything can be pulled out as plain files. We support it after delivery. GullySystem hosts by default, but the firm may arrange another host.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

In Bengaluru

Bengaluru areas with many builders and contractors.

Across India

Cities where builders and contractors are common.

Related

Related industries.

Category

Part of these wider groups.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements