Keep every machine, job and hour on one record, from the yard to the site.
Dealers, rental yards, excavation and paving crews, drillers, miners and builders all depend on costly machines that move between sites. The software follows each unit through sale, hire, service and job costing, and ties the hours and fuel to the work they served.
Heavy equipment is bought, sold, hired and run as individual units. A forklift dealer, a farm equipment dealer and an aircraft dealer each hold stock with serial numbers, hours or flight time, ownership papers and a service file that follows the unit. An equipment rental company holds the same kind of unit, but sells its use by the day or the hour.
Operators put those units to work. Crews record the work as it happens. Excavation companies, paving crews, well-drilling firms, mining companies and oil and gas operators record machine hours, fuel, crew time and metres moved or drilled. Builders and construction project managers bring the machine into a cost code and a programme. The record that matters is the one that links a unit to a job.
Suppliers sit around all of this. They need records too, from quote to delivery note, with stock counted against the yard or warehouse that holds it. Machinery manufacturers, industrial tools distributors and building material suppliers sell parts, tools and material against quotes and delivery notes. Each trade has its own paperwork. All of them still need to know where a unit is, what it costs and when it next needs attention from the workshop.
- Heavy equipment dealers
- Forklift dealers
- Farm equipment dealers
- Aircraft dealers
- Equipment rental companies
- Excavation companies
- Paving and road construction companies
- Well-drilling companies
- Mining companies
- Oil and gas companies
- Builders and contractors
- Construction project managers
- Machinery manufacturers
- Industrial tools distributors
- Building material suppliers
Software for each kind of heavy equipment business.
Heavy equipment dealers
Heavy equipment dealer software holds each excavator, wheel loader, dozer or crawler crane as one unit record. The record carries its serial number, engine hours, condition, owner, rental history and service plan, so sales, rental, the service department and the parts counter read the same machine. Quotes, trade-ins, invoices and warranty claims follow.
Learn moreForklift dealers
Forklift dealer software holds each truck as one record keyed by its data plate serial. The record carries the hour meter, the owner or hirer, the contract, the service history and the warranty position. Sales, the hire desk, the workshop and the spares counter all read the same machine. Quotations, invoices and warranty claims follow from it.
Learn moreFarm equipment dealers
A farm equipment dealer sells tractors and implements, then keeps them running through sowing and harvest. The farm equipment dealer software holds chassis serial, engine hours, PTO and hitch fit, financing and warranty on each machine. Parts orders and field service calls follow the season.
Learn moreAircraft dealers
An aircraft changes hands on paper long before it moves on a ramp. The aircraft dealer software holds each airframe with its hours, logbooks, offers, inspection findings and closing documents. The escrow stages are logged on that same record. Registration and export checklists are added during set-up, matched to your own market.
Learn moreEquipment rental companies
Equipment rental software holds each machine as one record with its hire history. Contracts, hour-meter readings, off-hire inspections and the service interval sit against the same unit, so the yard, the workshop and the accounts clerk stop quoting three different histories for one telehandler. Billing follows the hire period and the hours run. Damage found on return is tied to the contract that caused it.
Learn moreExcavation companies
Excavation software keeps each dig on one record. It carries the quoted bank cubic metres, the excavators and articulated dump trucks sent out, the tipper loads taken to landfill and the diesel drawn from the bowser. Progress claims are raised from those same figures, and the foreman, the estimator and the yard clerk all read one page. Wet-hired plant is listed beside your own.
Learn morePaving and road construction companies
Paving and road construction software holds each job as one record. The job carries its measured areas, the asphalt and aggregate delivered, and the crews and plant used per shift. Claims for each stage come from the same figures. Quality tests and site photographs stay with the job.
Learn moreWell-drilling companies
Well-drilling software holds every borehole as one job. The job carries its site survey, quotation, drilling log by depth, casing and pipe issued, crew days and fuel used. Yield tests and completion reports sit there too. Bills follow metres and items. Pump work and callouts join it.
Learn moreMining companies
Mining company software holds each pit, quarry or underground working as a site with its own records, and crews key shift output, haul trips, engine hours, diesel and spares in once. Weighbridge tickets feed dispatch and invoices. Maintenance jobs, contractor orders and permits sit beside them, so managers read the same figures as the site office.
Learn moreOil and gas companies
Oil and gas software for operators and field service companies holds each well, pad and facility as a record with its own production readings, jobs and costs. Field tickets, maintenance work, spares and contractor orders are logged where the work happens. Partner statements and invoices are drawn from those same entries. Field office and head office read one set of figures.
Learn moreBuilders and contractors
A builder or civil contractor works from a bill of quantities (BOQ), site indents, running account (RA) bills and weekly gang payments. The construction system sets cement, steel and labour against each site’s BOQ as work progresses. It builds RA bills from the measurement book, with retention and mobilisation advance recovery taken off, so cost against budget shows while the slab is still being cast.
Learn moreConstruction project managers
A project management consultant sells information: what was done, what it cost and what is late. Much of it is rebuilt by hand every Monday. This software records daily site reports and running bill certification as they happen, then builds the requests for information, non-conformance reports and the weekly client report from those records.
Learn moreMachinery manufacturers
Machinery manufacturers build machines to order from spreadsheet parts lists and parts machined outside, so assembly waits on one missing bracket and service contract revenue slips away unnoticed. The production system covers the parts list against the drawing revision, outside machining, assembly and factory acceptance testing. The installed base, service contract renewals and later wear parts are built around it.
Learn moreIndustrial tools distributors
Industrial tools distributors supply power tools, carbide inserts, HSS drills, abrasives, vernier calipers and safety items to factories, workshops and hardware dealers. Enquiries arrive as email lists, orders arrive as purchase orders, and payment follows bill submission weeks later. Item master, quotations, supply against each purchase order, grinder repairs and brand targets sit together, so the counter, the field sales engineer and the accounts clerk never quarrel over versions. One record, three desks.
Learn moreBuilding material suppliers
Building material suppliers sell cement, steel bars, crushed sand, fly ash bricks and aggregate to contractors on credit, with each load leaving by tipper against a phone order. Outstanding stays with each site, not one blended balance. Hire charges stay with the trip.
Learn moreWhere these businesses lose time and money.
What we build across heavy equipment.
Ready products that fit heavy equipment.
Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.
Heavy Equipment Dealer Management Software
Unit register, quotations, trade-ins, used stock, rental fleet, field service, undercarriage and wear parts, warranty claims and invoices for heavy equipment dealers.
Learn moreEquipment Rental Management Software
Machine register, availability, rental contracts, delivery and return checks, workshop jobs, deposits and invoices for equipment rental companies running excavators, lifts, dumpers and generators.
Learn moreConstruction Project Management Software
Sites and stages, formwork and masonry gangs, bar bender bills, material issue, running bills with retention and site photos for builders and contractors.
Learn moreThe services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreIoT and Edge Computing
Machines, meters and sensors feeding the same system your office uses, even when the network drops.
Learn moreAPI and System Integration
Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.
Learn moreData Engineering and Business Intelligence
Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreWritten for heavy equipment.
Practical notes on running the business, not product marketing.
Heavy Equipment Dealer Software: What to Look For
What a heavy equipment dealership should demand from software: unit stock by serial number, quotes, parts counter, service orders and finance in one record.
Learn moreEquipment Rental Software: Features, Workflow and Buying Guide
Follow a rental unit from quote to reservation, dispatch, return, damage check and invoice, and learn which software features are worth paying for.
Learn moreWhy Rental Equipment Shows Available but Is Not at the Yard
Late returns, unlogged transfers and units sitting in the workshop make rental availability wrong. See where each one breaks and how a unit status fixes it.
Learn moreMachine Hours and Fuel Not Matching the Job: Where They Go Wrong
Hour meter readings, fuel issues and operator logs drift away from job costs. Find the four places they split and how to capture them per site.
Learn moreMore guides on this page’s topic
- Missed Service Intervals on Heavy Machines: Causes and a Fix
- Equipment Rental Contract and Damage Check Template
- How to Set Up a Used Equipment Inventory With Full Unit History
- Bill of Quantities, Variations and Stage Billing Explained
- Pre Mobilisation Checklist for Moving Machines to a New Site
- Rent or Buy Heavy Equipment: How to Track the Real Cost
- Dealer Management System Versus Rental Software for Machine Fleets
- What Is Unit Level Costing for Construction Equipment
Questions heavy equipment businesses ask.
Will a single package cover all the heavy equipment trades?
No. Forklift, heavy equipment, farm equipment and aircraft dealers, rental companies, excavation, paving, drilling, mining and oil and gas firms each have a product. Machinery manufacturers and tools distributors are scoped to order, around the parts lists, price books and customer accounts that each of them keeps.
Can it read hours and location from the machines themselves?
Where the machine or a fitted telematics unit exposes that data, yes. The link is scoped per make and model, because each brand sends its readings in its own format and at its own interval. Manual entry stays available.
Will it work on sites with poor signal?
Yes, for the entry screens operators use in the field. Field entries wait on the handset and upload when signal comes back. Offline limits are agreed during scoping.
Does it replace our accounting software?
Not by default. It can post invoices, costs and payables to the accounting package you already use. A fuller replacement is possible. It is scoped as separate work, with its own review of ledgers, tax set-up and reporting.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements