Keep every machine, rental, trade-in, service job and part on one unit record.
Heavy equipment dealer software holds each excavator, wheel loader, dozer or crawler crane as one unit record. The record carries its serial number, engine hours, condition, owner, rental history and service plan, so sales, rental, the service department and the parts counter read the same machine. Quotes, trade-ins, invoices and warranty claims follow.
A heavy equipment dealer sells new machines from one or more manufacturers, buys and sells used ones, rents out a fleet, services machines in the field and sells parts. Each machine is worth a great deal. Each has a long history of hours, repairs and owners.
That history is often split across a sales system, a rental sheet, a service book and the parts ledger. Dealer software ties them to the unit. A manager can open one machine and see its whole position, from the last oil sample to the next rental date.
A contractor, a quarry or a utility asks for a machine. The salesperson quotes a model with bucket, quick coupler, attachments, warranty terms and delivery, and may take a used machine in part exchange. The trade-in is inspected for undercarriage wear, valued and added to used stock. Rental enquiries run alongside. Machines are booked by the week or the month and carried to site on a low-loader.
After delivery the machine works for years. Planned services fall due at set engine hours. Breakdowns call a field technician to a site far from the branch, with a service truck stocked from the parts room. The technician reads the hour meter, takes an oil sample and replaces wear parts. Failed components are claimed back from the manufacturer. Parts counters sell filters, bucket teeth, track chains and hydraulic hoses to customers who own other brands too.
What goes wrong for heavy equipment dealers without a proper system.
What we would build for heavy equipment dealers.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for heavy equipment dealers.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for heavy equipment dealers.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Heavy Equipment Dealer Management Software
Unit register, quotations, trade-ins, used stock, rental fleet, field service, undercarriage and wear parts, warranty claims and invoices for heavy equipment dealers.
The business modules heavy equipment dealers use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreIoT and Edge Computing
Machines, meters and sensors feeding the same system your office uses, even when the network drops.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions heavy equipment dealers ask before they call.
Does it cover both new and used machine sales?
Yes. New quotations, trade-ins and used stock all sit on the unit record, and a machine taken in part exchange keeps its inspection notes and photographs when it is sold again.
Can we run a rental fleet from the same system?
Yes. Rental bookings, low-loader transport, period billing and return checks are part of it. A machine can move between sale, rental and service without losing any of its record. Nothing is retyped.
Can it take hours from machine telematics?
Hours can be entered by technicians at each visit. Feeds from manufacturer telematics depend on what each brand offers and are quoted as separate integration work.
Is it suitable for dealers with several branches?
Yes. A branch manages its own stock, jobs and bookings. The group owner reads them all together. Which branch sees what is set per role during implementation.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements