One connected system for shift output, equipment, fuel, dispatch and contractor work.
Manage mining sites, shift output, haul trips, equipment hours, maintenance jobs, fuel and spares, weighbridge dispatch, contractor orders and invoices in one system. Each machine and each load carries its own record from the pit to the buyer. Operators and supervisors key figures into a phone or tablet at the face, and the managers read those same numbers from their desks.
- Pits, machines, materials and rates loaded under the names your crews use
- Buyers, contractors and outstanding balances brought across
- Module and report changes made by GullySystem staff on request
Mining and quarry operators run sites, shift output, equipment, fuel, maintenance, weighbridge dispatch and contractor orders on GullySystem, configured for the site. Each machine and each load carries its own record. Operators enter hours and trips from a phone, the store records spares and diesel issued, and invoices follow weighed tickets.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Site and plan
Each pit, quarry or working is set up with its benches, stockpiles and available machines. The supervisor plans the shift against them, including drilling, blasting and stripping.
- 2
Shift entries
Operators and supervisors record trips, loads, hours and delays by machine. Diesel and spares issued, and tyre changes, are noted against the same machine.
- 3
Weighing and dispatch
A load is weighed at the gate against a buyer, a vehicle and a rate, with the tare taken off. The weighbridge ticket is stored and the stockpile is reduced.
- 4
Maintenance
Faults become jobs, and service intervals raise jobs of their own. Mechanics record parts used and hours spent, and the history stays with the machine.
- 5
Contractors and purchasing
Orders go to suppliers and contractors with an approval step. Deliveries and logged trips are checked against each order before the bill is paid.
- 6
Invoicing and review
Invoices are raised from weighed tickets, receipts are posted, and managers review output, cost per tonne, stock on the ground and machine availability by site.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Fixed Asset Register
Each loader, truck, drill and crusher is held with its operator, hours and service due date, so planners see what is available.
- Job Cards
A job card records the fault, the mechanic, parts fitted and hours spent, and the repair history stays with that machine.
- Stock Tracking and Alerts
Diesel, tyres, bits and lubricants are booked in and issued against a machine, and an alert shows when a fast-moving spare falls low.
- Attendance & Time Tracking
Attendance is marked by crew and shift, operators are tied to machines, and overtime for wages comes from the days actually logged.
- Vehicle and Trip Management
Every haul trip is recorded against a truck, a driver and a route, so output per machine is read from entries, not estimates.
- Purchase Order Management
Orders to suppliers and hired contractors state the rate and quantity, and the bill is later compared with deliveries and logged trips.
- Invoice Management
An invoice is raised from the weighed tickets for a buyer, receipts are posted against it, and the oldest unpaid bill is shown first.
- Document Management
Licences, equipment certificates and operator tickets are stored with their expiry dates, and a reminder goes out before a renewal is missed.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners and managers
See output, equipment availability, fuel use, contractor cost and buyer balances by site and by period, and compare pits on cost per tonne moved.
For shift supervisors
Plan the shift, record trips and delays, and see which machines are working, waiting or under repair. Handover notes pass to the next supervisor.
For operators and drivers
Log hours and trips from a phone, see the machine assigned for the day, and report a fault from the cab before the shift ends.
For mechanics and storekeepers
Receive and issue spares, take breakdown jobs, record repairs, and see service dates coming up for each excavator, dozer and dump truck.
For the office and accounts
Check weighbridge tickets, raise invoices, match contractor bills against logged trips and post receipts from buyers.
The numbers the owner asks for.
- Output by site, shift, material and grade
- Machine hours, availability and downtime
- Diesel and spares issued by machine
- Maintenance jobs and services due
- Weighbridge tickets by buyer and material
- Contractor orders and bills checked
- Buyer balances and licence renewals due
Who this is built for.
- Open-cast mines and quarries that haul material to a plant, a stockpile or a buyer
- Aggregate, sand and stone producers who sell by the load
- Underground operators who need output, equipment and crew records together
- Mining contractors who work machines for a mine owner and bill by hours or trips
- Operators who hire trucks and crushers and pay contractors by trips and hours
- Mine offices that reconcile weighbridge tickets with sales by hand
When it is not the right choice.
- Operations that need mine planning, geological modelling or fleet dispatch optimisation will use specialist engineering software beside this system.
- Equipment makers and dealers will find Forklift Dealer Management Software or Manufacturing Production Management Software closer to how they work.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Weighbridge
- SMS
- WhatsApp or other messaging
- Accounting software export
- Fuel dispensers
Questions owners ask before a demo.
Is it for mines, quarries or both?
Both. A quarry with a few machines and a mine with several working faces need the same kinds of records. Modules are switched on to match the size of the operation.
Can operators enter data on site?
Yes. Operators and supervisors open their shift in a phone or tablet browser and enter trips, hours and delays as they happen. A site without signal enters them once it is back in range.
Does it connect to the weighbridge?
It can where the weighbridge indicator passes a weight and a ticket number across. Whether it works depends on the make of the scale, which is checked with you before launch. Otherwise the clerk enters the ticket.
Can it track machines by GPS?
No. It does not track vehicles. It records hours, trips, fuel and maintenance entered by your people, and it can receive figures from other systems you already run.
Can contractor bills be checked against site records?
Yes. Trips and hours logged on site sit beside each contractor’s order, so a bill for tippers or a crusher is compared with the work recorded before it is approved.
Does it handle licences and safety records?
It stores licences, certificates, permits and inspection notes with dates and reminders. It does not replace your regulator’s forms, and what must be kept is reviewed during implementation.
Can balances and stock be moved from our spreadsheets?
Yes. Your machine list, outstanding orders, buyer balances and stockpile counts are loaded from existing files, then the site clerk reads them over before the first shift is logged.
Who owns the data?
You do. The quotation sets out, before any work starts, how shift logs, dispatch records and balances can be exported.
What does it cost?
No price is published. The figure moves with how many sites, modules and users you need. You first watch a demo using sample haul logs and stockpile figures, and a written proposal for your own sites comes after.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Mining Company Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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