One connected system for borehole surveys, drilling logs, casing store and bills.
Manage well-drilling enquiries, site surveys, quotations by the metre, borehole jobs, rig and crew schedules, daily drilling logs, casing and bit stock, fuel, yield tests and bills in one system. A borehole keeps its depth log, the casing and bits it used and what the customer owes, from the survey visit through to the completion report. Drillers fill the log on a phone at the rig.
- Rates per metre, casing sizes and job types loaded as your quotations state them
- Existing customers, boreholes in progress and bills still owed brought in
- GullySystem staff alter log fields and test sheets when you ask
Well Drilling Company Management Software, configured by GullySystem, carries a water-well or borehole firm from survey and quotation through rig scheduling to the final bill. Each borehole carries its drilling log by depth, the casing and pipe issued, the fuel used and the crew days. The completion report and the final bill are produced from that same record. Pump fitting and later service calls follow on the well.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and survey
A farm, household, factory or developer asks for a well. The surveyor visits, notes rig access, water level in nearby wells and the spot chosen.
- 2
Quotation
A quotation is built by the metre with casing, development and pump options. The customer accepts, asks for a revision or drops it.
- 3
Job and rig schedule
Once the customer accepts, the quotation turns into a borehole job. A rig and crew are assigned. Mobilisation date and permit numbers are held against the job.
- 4
Drilling
The driller logs each run with depth, material met, water strikes, bit used and hours. The store issues casing, pipe and consumables to the job.
- 5
Development and testing
The crew develops the well and runs a yield test. Static level, pumping level and flow are recorded, and the completion report is produced.
- 6
Billing and after-sales
Metres drilled and items fitted are billed. A pump fitting, a repair or a later flushing visit is recorded against the same well.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Each enquiry from a farm, household or developer is logged with its source, and the survey visit with rig access notes stays on the same record.
- Estimate/Quotation Management
A quotation prices drilling per metre by formation, plus casing and development, from the firm’s own rate list, and every revision is kept.
- Technician Scheduling
Each rig, driller and helper is placed against a borehole with mobilisation days, so the office sees which rig and crew are free next.
- Job Cards
The driller’s shift entry records depth, formation, water strikes and bit hours for one borehole. Later edits are shown.
- Stock Tracking and Alerts
Casing, drill pipe and bits are counted by size, issued to a job, and flagged when the yard falls below the level set for each.
- Fuel and Driver Records
Diesel issued to a rig, compressor or carrier is recorded with the hours worked, so fuel cost lands on the borehole it served.
- Service Reports and Proof of Visit
Static level, pumping level and flow readings are saved with final depth and casing, then printed as the completion report for the customer.
- Invoice Management
The bill takes metres from the drilling log and items from the casing record, then sets off advances already paid by the customer.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
See boreholes in progress, metres drilled this month, casing in the yard, dues by customer and rig downtime.
For surveyors and estimators
Record site visits, choose the spot, quote by the metre and follow each quotation to a yes or a no.
For drillers
Open the day’s borehole on a phone, enter depth and strikes as they happen, and request casing or bits from the yard.
For store keepers
Receive casing and consumables, issue them against a job, and note pipe returned from a finished site.
For the office and accounts
Schedule rigs, track permits, raise bills from the log, post advances and chase unpaid balances.
The numbers the owner asks for.
- Metres drilled each month, split by rig and formation
- Casing and drill pipe issued, borehole by borehole
- Quotations won, lost and still open, with quoted depth beside depth drilled
- Services falling due by hours run, and repairs for each machine
- Diesel drawn by each rig and its fuel cost per metre
- Boreholes awaiting a yield test before the completion report
- Amounts owed, customer by customer, oldest first
Who this is built for.
- Firms that drill water boreholes for farms, homes and housing developments
- Contractors that run rotary and down-the-hole hammer rigs
- Companies that drill geotechnical and sampling holes for engineering projects
- Drilling businesses that also supply and fit submersible pumps
- Owners running two or more rigs with separate crews on different sites
When it is not the right choice.
- A single-rig operator with a few wells a month can manage with a log book and a phone.
- Oil and gas operators with deep drilling programmes need field engineering software, and mining firms may prefer Mining Company Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Payment gateway
- Accounting package export
- Spreadsheet import
Questions owners ask before a demo.
Does it suit water boreholes and geotechnical drilling?
Yes. Both need a survey, a log by depth, materials and a bill. Geotechnical work adds sample and core records. Log columns are set in the first workshop.
Can a driller fill in the log on a phone at the rig?
Yes. The driller opens the day’s borehole and enters each run as it happens. On a remote site without coverage, the phone keeps the entries and sends them when the crew reaches a signal.
How are metres billed when depth differs from the quotation?
The bill reads metres from the drilling log, priced by formation from the accepted quotation. Quoted depth sits beside drilled depth. Check it before the bill goes out.
Can casing be tracked by size and length?
Yes. Casing and drill pipe are stocked by size and issued by job in lengths. What is left in the hole is recorded as casing fitted, and the remainder returns to the yard.
Does it handle rig servicing?
Yes. Each rig, compressor and carrier has hours or distance between services. A reminder fires as a machine nears its interval. Repairs stay in its history.
Can pump installation be billed apart from drilling?
Yes. A pump, rising main and cable are items on the same job or a second job. Repair calls are recorded against that well.
Can the completion report be given to the customer?
Yes. It is printed or sent from the borehole record. It shows final depth, casing, water strikes and test readings. The layout follows the form your customers or permit office ask for.
What does a demonstration involve?
We open a sample borehole with a log, a casing issue and a bill, using your own rate list. Questions on scope and cost are answered after that in writing.
Who looks after changes to rates and forms?
Staff at GullySystem edit log columns, test sheets and rate lists on request. Your office can add new customers, boreholes and items without help.
Can I take my records out if I stop using it?
Yes. Borehole records, drilling logs, customer lists and bills can be exported to spreadsheets, in a layout we agree with you in the quotation.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Well Drilling Company Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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- A reply within one business day
- Your details stay private
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