One connected record for road tenders, plant dockets, shift crews and stage claims.
Manage paving tenders, measured areas, asphalt and aggregate dockets, paver and roller crews, quality tests, stage claims and defect repairs in one system. Each job carries its sections, its tonnage laid and its costs from the first measure to the last retention release. A foreman logs the shift from a phone, and the estimating office sees those figures as they land.
- Material, plant and labour rates loaded as your estimators price a tender
- Live jobs, clients and unpaid claims carried across
- Mix, section type and claim stage changes made by GullySystem staff on request
Paving and road construction companies run tenders, shifts, plant dockets and stage claims on Paving and Road Construction Management Software, which GullySystem configures around the contractor’s own jobs. Each section holds its tonnage delivered, area laid, crew, machines and test results. Foremen record the shift on a phone. Claims and defect repairs follow.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Tender
An invitation arrives from a council, developer or main contractor. The estimator measures areas and depths, prices materials, plant and labour, and submits by the deadline. Bids close fast.
- 2
Award and sections
A won tender becomes a job. The road is split into sections or chainages, each with its layers, specified mix and quantity.
- 3
Shift planning
The planner books crews, paver, rollers and tippers against each shift, along with traffic control and the plant’s production slot. Weather holds move the whole booking.
- 4
Laying and dockets
The foreman records each truck docket, the area laid, surface temperatures and delays. Tonnage is totalled against the section.
- 5
Tests and approval
Cores, density checks and levels are logged by section. The client’s engineer sees which layers are tested and which wait. Gaps show early.
- 6
Claims and defects
Measured work becomes a stage claim with its dockets and tests attached. Defects reported later are logged to the same section and sent to a repair crew.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
Tenders are priced from the firm’s own rates per square metre, tonne and linear metre, with each revision and the final tender result kept.
- Project Timelines with Gantt Charts
Shifts sit on a calendar with their crews, machines and traffic control, so a held shift visibly moves the dependent bookings after it.
- Goods Receipt (GRN)
Every asphalt docket is entered as it arrives, with weight, mix and truck, and checked against what the foreman reports as laid.
- Attendance & Time Tracking
Operator and labourer hours are recorded by shift and machine, so paver and roller crews are costed to the section they worked.
- Stock Tracking and Alerts
Aggregate, emulsion and line paint movements are logged from receipt to shift issue, with a warning when a heap or drum runs low.
- Quality Control
Laying temperatures, density readings and cores are recorded against the layer and chainage, each beside the specification it must meet.
- Invoice Management
Stage claims are raised from measured work with dockets and test records attached, and retention held on each job is shown beside receipts.
- Ticket Management
A reported pothole or failed joint becomes a numbered call on its section, assigned to a repair crew until the surface is made good.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
See open tenders, jobs in progress, tonnage against allowance, claims awaiting payment and retention held by client. Nothing is hidden.
For estimators
Build tenders from current rates, compare past jobs of the same layer and mix, and follow which bids were won.
For planners and foremen
Book shifts, record dockets, areas, temperatures and delays from a phone, and re-plan when a shift is held.
For quantity surveyors and the office
Measure completed work, raise stage claims with their supporting dockets and tests, and post receipts.
For plant managers
Watch machine hours, servicing due dates and diesel drawn, and see which jobs carry each machine’s cost.
The numbers the owner asks for.
- Tonnage delivered against area and depth by section
- Tenders submitted, won and lost by client
- Shift crews and machines booked against hours worked
- Test results outstanding by layer and chainage
- Stage claims raised, approved and received
- Retention held and due for release
- Defect calls by section and repair cost
Who this is built for.
- Contractors who lay asphalt wearing and base courses on public roads
- Companies that build car parks, industrial yards and private access roads
- Firms that construct sub-bases, kerbs and drainage ahead of the surfacing
- Road maintenance teams that patch potholes and reseal surfaces under term contracts
- Companies that run their own asphalt plant and supply other paving firms
When it is not the right choice.
- A driveway paver who completes a handful of small jobs a month can work from a quotation pad and a notebook.
- Companies whose main work is earthmoving or pipe laying will find Excavation Company Management Software closer, and building contractors will find Construction Project Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Accounting software export
- Spreadsheet import
- Telematics feed
Questions owners ask before a demo.
Are asphalt plant dockets held for every truck?
Yes. A docket carries its number, mix, weight, truck and time. It is attached to the section being laid, and tonnage per section is totalled from those entries.
Can a tender be priced by area, tonne and length together?
Yes. Pay items can be priced by square metre, by tonne or by linear metre, and a tender can mix all three. Later revisions sit beside the first one.
How does a rained-off shift get handled?
The planner marks the shift held and moves it. The crew, the machines and the traffic control booked to it shift with it, and each affected foreman sees the change.
Can core and density results be attached to a chainage?
Yes. Each result is stored against its section and chainage with the layer, the mix and the specification. The engineer can read all results for a stretch in one place.
Are plant hours and fuel costed to jobs?
Yes. Machine hours and diesel drawn are recorded per shift. The hourly rate carries them into job cost. Servicing due dates stay on the machine record.
Are term maintenance contracts supported?
Yes. A pothole or edge break arrives as a call, is placed on its section, goes to a repair crew and is billed under the term contract’s schedule of rates.
Can foremen use it where signal is poor?
A foreman enters the shift on a phone browser. It needs a connection, so entries from a cutting or a rural road are made once the crew is back in range.
Can it send claims to the client in the form they ask for?
The claim layout, its pay items and the supporting attachments follow what the contract documents require. That format is agreed with you in the first workshop.
Who sees tender margins?
Each person’s role decides what they can open. Estimators and owners can see margins and rates, while foremen and plant staff see only their own shifts and machines.
What does it cost and how do we try it?
Cost depends on how many users and which modules your yard and office need. A working demo built around a road job comes first, and a written proposal follows once you have seen it.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Paving and Road Construction Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
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