Hold every airframe, logbook, pre-buy finding and escrow step on one record per aircraft.
An aircraft changes hands on paper long before it moves on a ramp. The aircraft dealer software holds each airframe with its hours, logbooks, offers, inspection findings and closing documents. The escrow stages are logged on that same record. Registration and export checklists are added during set-up, matched to your own market.
Aircraft are sold on records. A buyer reads the airframe and engine logbooks, the damage history and the airworthiness papers before he looks at the paint. If one page is missing, the price moves or the deal stops. That is the rule.
Sales and closing tracking for aircraft dealers puts the logbook set and the pre-buy findings first, because buyers, lenders and registries all ask for them. The aircraft is then followed from listing through to delivery.
A dealer lists piston singles, turboprops, light jets and helicopters, some owned and some on consignment. Each listing carries total airframe time, engine time since overhaul, avionics fitted, damage history and the asking price. Enquiries arrive from marketplaces, trade shows, referrals and other brokers, and a salesperson qualifies the buyer on budget, mission and financing before arranging a demonstration flight.
When an offer is accepted, the buyer pays a deposit and the aircraft goes to an approved maintenance facility for a pre-buy inspection. Findings are priced. The parties agree who pays. Closing then needs a title search, an escrow agent, a bill of sale and registration or export papers. Trade-ins, lender payoff letters and the delivery date must all line up on one day.
What goes wrong for aircraft dealers without a proper system.
What we would build for aircraft dealers.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for aircraft dealers.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for aircraft dealers.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Aircraft Dealer Management Software
Aircraft stock, consignment terms, buyer enquiries, offers, pre-buy findings, deposits, trade-ins and closing papers for aircraft dealers and brokers.
The business modules aircraft dealers use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the result against known totals. A parallel run of both systems comes before cutover. The original files are kept as they were.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions aircraft dealers ask before they call.
Can logbooks and airworthiness papers be stored with each aircraft?
Yes. Scans are filed against the airframe, engine and propeller, with entry dates and a list of what is missing. The papers your registry and buyers require are reviewed during implementation.
Does it handle aircraft on consignment?
Yes. Owner, floor price, commission rate and agreement term sit on the aircraft record. A sale then shows the owner’s settlement beside your own commission.
Is escrow handled inside the software?
No. The escrow agent holds the funds. The software records the deposit, the release conditions, the escrow reference and what remains before closing, so sales and finance read the same status.
Do we need this for a handful of aircraft a year?
Perhaps not. A small broker with two listings can keep a folder per aircraft. Once several aircraft, owners and pre-buys run together, a shared record is easier to keep accurate.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Part of these wider groups.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements