One connected system for aircraft stock, buyers, pre-buy inspections, escrow and delivery.
Manage aircraft stock, consignment owners, buyer enquiries, offers, pre-buy findings, deposits and closing papers in one system. Each aircraft carries its hours, its logbook set and its deal history. Sales staff see the same status as the contracts and finance teams, from first listing to the day of delivery.
- Aircraft register, owners and open deals brought in from your sheets
- Closing checklists matched to the registry and market you sell in
- Edits to checklists and deal stages handled by GullySystem staff on request
Listings, buyer enquiries, offers and closings for aircraft dealers and brokers all live in Aircraft Dealer Management Software, configured by GullySystem. Each airframe carries its hours, logbook scans, consignment terms and pre-buy findings. Deposits, escrow references and trade-in appraisals sit on the deal. Closing checklists cover the bill of sale, registration and export papers.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Listing
An aircraft is taken into stock, owned or on consignment. Its registration, hours, avionics, damage history, asking price and logbook scans are recorded. Nothing is guessed.
- 2
Buyer enquiry
A prospect is logged with source, mission and financing route. A demonstration flight is booked against the aircraft and a pilot. The pilot is confirmed.
- 3
Offer
The offer, each counter and the conditions attached are recorded. A signed purchase agreement is filed against the deal. Conditions stay visible.
- 4
Pre-buy inspection
The aircraft goes to an approved facility. Findings return with estimates, and the seller and buyer settle each item. Nothing is assumed.
- 5
Deposit and escrow
The deposit, its release conditions and the escrow reference are recorded. A lender payoff letter is attached where the seller has a loan. Funds are confirmed.
- 6
Closing and delivery
The checklist covers title search, bill of sale, registration or export papers and insurance. Delivery is recorded and the owner’s settlement is prepared. Done.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Prospects from marketplaces, shows and brokers land on one list with their mission and budget, so two salespeople do not quote the same buyer.
- Opportunity Management
Every offer and counter-offer is held on the deal with its conditions, so subject to pre-buy or financing stays visible until a person clears it.
- Product Management
Each airframe is one record with registration, serial number, hours, avionics and damage history, which listings and offers then read from.
- Contract Management
The consignment agreement, floor price, commission rate and term sit on the owner’s record, and the sale draws its settlement from them.
- Document Management
Airframe, engine and propeller logbook scans are filed per aircraft with entry dates, and gaps are listed so the owner is asked for specific pages.
- Job Cards
The facility’s findings are logged as items, each with an estimate and a decision, closing out one by one before the deal proceeds.
- Receipts Management
A deposit is recorded as received with its release conditions and escrow reference, and accounts match it to the right deal.
- Multi-Currency Support
A listing can be priced in the buyer’s currency while your books stay in your own, and tax treatment is set per country.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the dealer principal
See aircraft in stock, offers open, deposits held and consigned aircraft that have sat unsold for the longest. Simple.
For sales brokers
Log buyers, book demonstration flights, record offers and see which condition is still open on each deal.
For the contracts administrator
Prepare agreements, track the closing checklist, file the bill of sale and chase the registry or escrow paperwork. Simple.
For accounts
Match deposits to deals, prepare owner settlements and hold the commission due on each closed sale. Simple.
The numbers the owner asks for.
- Aircraft in stock by type, days listed and asking price
- Buyer enquiries by source and by broker
- Offers open with their outstanding conditions
- Pre-buy findings by aircraft and the items still unresolved
- Deposits held, released and refunded
- Consignment owners and settlements due
- Logbook gaps by aircraft
Who this is built for.
- Dealers who buy and resell piston, turboprop and jet aircraft from their own stock
- Brokers who sell aircraft on consignment for private owners and operators
- Helicopter dealers who list new and pre-owned rotorcraft
- Dealers who take trade-ins and then resell them
- Sales teams who work enquiries from marketplaces, shows and other brokers
When it is not the right choice.
- A single broker with two listings can manage with a folder per aircraft and a shared calendar.
- Maintenance shops that only service aircraft will find Industrial Repair Management Software closer, and manufacturers will find Aerospace Manufacturer Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- Marketplace listing feeds
- Document signing
- Accounting export
Questions owners ask before a demo.
Does it work for both owned stock and consigned aircraft?
Yes. An aircraft is marked owned or consigned. Consigned ones carry the owner, floor price and commission, and a sale produces the owner’s settlement. No second list is needed.
Can a pre-buy findings list be tracked item by item?
Yes. Each finding gets an estimate, a seller response and a buyer decision. The deal shows how many items are still open. Simple.
Does it hold the money in escrow?
No. The escrow agent holds the funds. The software records the deposit, what releases it and the reference, so everyone reads one status. That is its job.
Can logbooks be kept against each aircraft?
Yes. Scans are filed under the airframe, engine and propeller with entry dates. Missing pages are listed, so a request to the owner can be sent with the evidence. Nothing is retyped.
Can we run listings in more than one currency?
Yes. A listing and a deal can carry their own currency, and your books stay in the currency you report in. Tax treatment is set per country during implementation.
How are trade-ins treated?
A trade-in is appraised on its own record and linked to the sale. The deal shows the price of the aircraft sold, the appraisal credited and the net due. Nothing is worked by hand.
Can open offers and stock be loaded at the start?
Yes. Your sheets supply the aircraft, owners and open offers, and a broker reads every imported airframe against its logbook scans before the register goes live. Errors are caught early.
What does it cost and can we see it first?
A written proposal sets the cost for your user count and scope. Before it, a demo shows a sample aircraft moving from listing to delivery. No price is guessed.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Aircraft Dealer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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