One system for incoming items, teardown reports, quotes, repairs and returns.
Run repair intake, teardown findings, quotations, customer approvals, stores, outside machining, bench tests, dispatch and invoices from a single system. Each motor, pump or gearbox has its own job record from the gate to the return. Inspection, estimating and repair all draw on that record, so the customer receives one clear figure.
- Item types, repair stages and test sheets configured to your shop floor
- Customer lists, open jobs and unpaid invoices brought across at launch
- GullySystem revises stages, test formats and part catalogues on request
Industrial repair workshops handle receiving, teardown reports, quotations, approvals, parts, bench tests and invoices here, with GullySystem configuring the stages to match your bays. Every motor, pump or gearbox gets a job record that follows it from the gate to dispatch. Accounts, inspectors, estimators and technicians all open the same job card.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Receipt
The gate clerk books the item in with its make, model, serial number, nameplate data, condition and photographs, then tags it.
- 2
Inspection
An inspector strips the unit, measures wear and records findings part by part, with the likely cause of failure.
- 3
Quotation and approval
The estimator prices parts, labour and machining from the findings. The customer approves, queries or scraps the unit, and the response is recorded.
- 4
Repair
Technicians work through strip, repair, machining, assembly and balancing. Parts come from stores, and outside work is sent as job work.
- 5
Test and dispatch
The unit is tested on a bench and readings are saved. A certificate is printed if the customer wants one, and the unit is packed and returned.
- 6
Invoice and history
The invoice follows the approved quotation. The full record stays with the unit. It is there the next time it arrives.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Job Cards
Each unit has a job card where the inspector records measured wear, parts to replace and the likely cause of failure.
- Quote & Proposal Management
A quotation is priced from the teardown lines using your labour, machining and part rates, with every revision kept and the approval noted.
- Work Order Management
A repair moves through strip, repair, machining, assembly and test, and the board shows which bay and technician hold it now.
- Stock Tracking and Alerts
Bearings, seals and winding wire are issued to jobs as they are used, and low stock raises an alert before a repair stalls.
- Job Work Management
Parts sent for machining, plating or rewinding leave on a delivery note with a return date, and their receipt adds the vendor charge to the job.
- Quality Control
Bench readings are recorded against the unit after repair, and a certificate prints with the figures the customer expects.
- Technician Scheduling
Site repairs are scheduled by technician, vehicle and day, and work done and parts used are logged on return.
- Invoice Management
The invoice is raised from the approved quotation after dispatch, and any approved extra appears as a separate, labelled line.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
See items in the workshop, quotes awaiting approval, job cost against the figure and balances by customer.
For gate and stores staff
Book in items, print tags, receive parts and issue them to jobs.
For inspectors and estimators
Write teardown findings, price repairs and record the customer’s decision.
For technicians
See assigned jobs, record time, parts and test readings from the bay.
For accounts
Invoice against approvals, post receipts and review job cost.
The numbers the owner asks for.
- Items in the workshop by stage and age
- Quotations awaiting approval or lapsed
- Job cost against quoted figure
- Repeat failures by make and model
- Outside work sent and not yet returned
- Parts used by job and parts below reorder
- Balances by customer, oldest first
Who this is built for.
- Workshops that repair and rewind electric motors and generators
- Shops that overhaul pumps, compressors and gearboxes
- Hydraulic and pneumatic repair companies
- Repair houses that also send technicians to customer sites
- Machine shops that take repair work from factories and plants
When it is not the right choice.
- A garage repairing cars and light vehicles will find Garage Management Software closer.
- A one-person bench that takes a few repairs a week can run on a notebook and a template invoice.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Online payment gateway
- Accounting export
- Barcode and tag printing
Questions owners ask before a demo.
How does a job keep its identity from the gate to the bench?
It receives a job number and a printed tag at the gate. Every inspection, part, test and invoice line is added to that record, not to a free-text note.
Can an estimator build a quotation from the teardown report?
Yes. The findings list each part to replace or repair, and the quotation picks prices for those lines from your lists. Revisions are kept.
What if the customer approves by phone?
The office records the approval against the quotation with the person’s name and the date. The approval can be tied to a purchase order number if one follows.
Can outside machining be tracked?
Yes. The part goes to the outside shop on a job work note with a return date, and the shop’s receipt and charge land on the original job.
Does it keep test readings for each unit?
Bench readings are saved on the unit’s record and can be printed as a certificate. The readings your customers ask for are agreed during implementation.
Can we repair on the customer’s site as well?
Yes. A field call has its own technician, vehicle and parts list, and it appears beside bench jobs on the same board.
What can we see about repeat failures?
A report lists returned items by make, model and customer, with the earlier findings, so a pattern in failed bearings or windings is easier to spot.
How are our current open jobs brought across?
Items still in the shop, pending quotations and unpaid invoices are read in from your files, and the office compares a few job records against the floor before the system takes over.
How is the demonstration run?
A sample motor is followed from the gate to the invoice, using the stages and papers your workshop uses. A written proposal follows once the stages are understood.
Who maintains it afterwards?
GullySystem hosts the software and answers support requests. Requests to change stages, test formats or part lists are handled as you raise them.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Industrial Repair Management Software with your own data.
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