Travel and transport · Warehousing Company Management Software

One record of every client’s stock, from dock door to storage bill.

Manage client contracts, advance shipping notices, goods receipt, putaway, bin locations, batch and expiry, pick lists, dispatch and storage billing in one system. Stock stays apart for each client. The floor team works from scanned labels, and the accounts desk draws the month’s bill from those same scanned movements, so the client’s statement and its invoice agree.

Share your requirements

Client contracts, rate cards and the bin map entered as your sites use them
Opening stock by client and bin loaded after an agreed physical count
Rate rules and label layouts changed by GullySystem staff on request

Warehousing Company Management Software carries client contracts, inward receipts, putaway, picking, dispatch and storage billing for contract warehouses and 3PL operators, and GullySystem sets it up around your racks. Stock is held by client and bin. Floor scans feed the pallet-day totals.

Where it breaks today

What goes wrong before the software.

Pallets are found by walking aisles

The inward register shows what arrived but never which rack took it. Pickers search row by row, and a pallet left on the wrong beam level or a stillage in the wrong aisle stays missing until the client phones.

Two balances for one client

The client’s own system shows one figure and the warehouse sheet shows another. Short dispatches and unrecorded returns widen the gap each week, until neither side trusts the closing balance.

Nearest expiry does not leave first

Pharma and food clients expect first-expiry-first-out. A picker takes whatever stands at the dock end of the rack, and the batch on the label drifts away from the batch in the record.

Storage bills are rebuilt from registers

Pallet counts, inward handling, decanting and relabelling are copied into a billing sheet at month end, and small services such as palletising or fumigation are forgotten. Nobody checks that sheet against stock.

Labour spent on one client goes unbilled

A shift of unplanned unloading or kitting for one account is never written against it, so the cost stays with the warehouse. The client keeps paying the old rate card.

Damaged cartons mix with saleable stock

Quarantined and damaged goods share a bin with saleable stock because the system has no place for them. A later dispatch ships a carton that should have stayed on hold in the cage.

How it runs

How the work flows through it, step by step.

Illustration with sample figures. Your screens are built around your own records.

1
Client contract
Each client’s rate card, minimum pallet commitment, handling charges and special instructions are recorded once, and they drive every bill that follows. Dated changes keep old invoices reconcilable.
2
Advance notice and inward
The client sends an advance shipping notice. The vehicle arrives at the dock door, cartons are counted against the notice, and shortage or damage is noted on the goods receipt before the unloading gang leaves.
3
Putaway
Each pallet or stillage is assigned a rack, bin or floor slot by scanning its label. The system proposes a free bin that suits the item and the client’s zone, so forklift drivers stop guessing where to leave it.
4
Order and picking
A dispatch request becomes a pick list in first-in or first-expiry order. Pickers scan the bin and then the carton, and a short pick is flagged on the handheld at once, not discovered at the dock.
5
Packing and outward
Packed cartons are counted against the pick list, the load is sealed, and the outward dispatch note or exit slip is printed. Client stock drops at that moment. The gate guard checks the seal number.
6
Billing and statement
Pallet days, space used and handling counts are totalled for each client against its rate card. A draft invoice and a stock statement go out together. The accounts desk reviews both first.

Modules

What is inside.

Every module can be switched on, left out or changed to match how your team already works.

Client contracts and rate cards

Record each client’s storage basis, handling rates, minimum space and extra services. The contract decides what the billing step charges later, and dated rate changes apply from the day they take effect.

Advance notices and goods receipt

Log each inward load against the client, vehicle and advance notice, count cartons, note shortage and damage, and sign off the receipt before putaway begins. The driver gets a printed copy.

Putaway and bin locations

Map zones, aisles, racks and bins, then place each pallet by scan. Floor stacking, cold rooms and bonded cages are set up as separate zones, and slotting rules decide where fast movers sit.

Client-wise stock

Hold quantities apart for every client by item, batch, expiry, serial number and bin, so a balance is read from the screen. Nobody counts racks to answer a call.

Batch and expiry control

Carry batch, manufacture date and expiry with each lot. Lots near expiry are flagged, and lots past expiry are blocked from every pick list until a supervisor releases or destroys them.

Pick lists and outward dispatch

Turn a client’s request into a pick list in first-in or first-expiry order. Record what was packed, then print the dispatch note or exit slip that rides with the load, including any crossdock transfer.

Barcode scanning on the floor

Scan pallet, carton and bin labels on a handheld or phone at receipt, putaway, picking and count. Cartons with no barcode get labels printed on site, in sizes fixed before the build begins.

Storage and handling billing

Work out pallet days, space used, inward and outward handling and kitting against each contract. The month’s invoice is drafted from movements already scanned, so nobody retypes counts into a billing sheet.

Client portal and stock statements

Give each client a login to its own stock, receipts and dispatches, and let it raise dispatch requests that reach the pick desk. Statements can also go by email. No client sees another’s goods.

Cycle counts and damaged stock

Schedule counts by aisle or by client and record each difference with a reason before any adjustment. Damaged and quarantined goods sit in bins that no pick list can reach. Held stays held.

Labour and value-added services

Note the labelling, kitting, decanting and palletising hours spent on each client. The work reaches the invoice and the shift plan, so unplanned jobs stop disappearing into warehouse overhead.

Solutions inside

The business modules it is built from.

Each one is also available on its own, or inside a system built for you.

Contract Management
Each client’s storage basis, minimum space and handling rates are held with its contract dates, and the billing step reads them.
Goods Receipt (GRN)
The vehicle is received against the client’s notice, cartons are counted, and shortage or damage is written on the receipt before putaway.
Warehouse Management
Zones, racks and bins hold stock by location, so a pallet is placed by scan and found again without a walk down the aisle.
Batch and Serial Tracking
Batch, manufacture date and expiry travel with each lot from receipt to dispatch, and lots past expiry are kept off the pick list.
Barcodes and Labels
Pallet, carton and bin labels are scanned at every step, and labels for unmarked cartons are printed at the dock.
Stock Tracking and Alerts
Every movement updates the client’s balance, and a count difference or a lot near expiry raises an alert to the floor supervisor.
Client Portal
A client logs in to see its own stock, inward and dispatch history, and raises dispatch requests that reach the pick desk.
Invoice Management
The month’s invoice is drafted from pallet days and handling counts already recorded, with tax lines set for the client’s country.

Services

How we would put it in.

Setup, data migration, integrations and anything built on top.

All solutions

Every part of the system, by area.

Take the modules you need. Each one works on its own or inside a larger system built for you.

AI by department

Who uses it

One system, each person sees their part.

For the warehouse owner

See space used and free, stock by client, bills raised and dues outstanding, without asking the floor supervisor for a count. The answer matches what the client sees on its own statement.

For client service

Take dispatch requests and answer stock queries from the screen, then send statements by email. Each client hears what sits in its own bins, with batch and expiry beside every line.

For inward and putaway teams

Receive the vehicle against its notice, count cartons and note damage on the receipt. Then scan each pallet to its bin from a handheld, so the putaway record is complete before the driver leaves.

For pickers and dispatch

Follow the pick list on a handheld, scan carton and bin, and confirm the packed load. The exit slip prints only after the count agrees with the list.

For the accounts desk

Check the draft bill against contract rates, add one-off services and post each client’s receipts. A disputed line opens onto the movement behind it, with scan time and user.

Reports

The numbers the owner asks for.

Stock by client, item, batch and bin
Space used and pallet days per client, summed over the whole billing period
Inward and outward movements with shortage and damage notes
Lots near expiry, by client and bay
Count differences by aisle, with the reason given
Dispatches completed against requests, with short picks
Storage and handling billed against each client’s contract

Good fit

Who this is built for.

Third-party logistics companies storing goods for many clients
Contract warehouses with racked, floor-stacked and cold-room space
Bonded and general warehouses that bill by pallet, area or volume
Fulfilment warehouses that pick and pack for online sellers
Distribution warehouses holding batch-controlled medicines or food for manufacturers

Honest answer

When it is not the right choice.

A company that only moves its own goods between depots will find the logistics and haulage package a closer fit.
Freight Forwarder Management Software suits a business that forwards cargo by sea and air without storing it.
A single store room with one owner can run on a register and a monthly count.

Made to fit

Adapted to your business before it goes live.

You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.

Your site map

Zones, aisles, racks, bins and floor areas are loaded as your warehouse is laid out, cold rooms and cages included. Each location gets a printed label before go-live.

Rate cards and billing basis

Charging by pallet, square foot, cubic metre or carton is set per client. Minimum space and handling fees follow each signed contract. The first invoice run reads the right card.

Client documents

Goods receipt, pick list, dispatch note and statement layouts follow what your clients already expect, with their reference fields placed where their own staff look first.

Opening stock

Balances by client, batch and bin are loaded after a physical count, and each client agrees its own figure before it becomes the opening stock. Differences are listed, not buried.

Scanners and labels

Handheld models and label printers are chosen before the build, and screen layouts and label sizes are made to suit them. Floor staff scan on the first shift.

Works alongside

Handheld scanners
Label printers
Client order feed over API or file
Email
Accounting export
Courier booking

Common questions

Questions owners ask before a demo.

Can two clients with the same item share a bin?

Not unless you mark the zone shared. Most sites give each client its own bins, so a bin’s stock is held under one client only and the two balances never mix.

How are storage charges counted?

Each contract states its basis, such as pallets held each day, area or volume, and the billing step applies that basis to the scanned movements. Handling and extra services appear as their own invoice lines.

Does a client see its stock live?

Through the client portal, yes. A client logs in to its own stock, receipts and dispatches, and cannot see another client’s goods, bins or rates.

Can it follow first-expiry-first-out?

Yes. The pick list proposes lots by earliest expiry, and a picker who scans a different lot is told before the carton is packed.

What if a client’s cartons have no barcode?

Labels are printed at receipt and stuck on each carton or pallet. The label carries client, item, batch and bin, so later scans at putaway and picking work like any other barcode.

How do you handle returns from a client’s customers?

A return is received against the client and graded as good, damaged or quarantined, then sent to a bin that fits the grade. Only good stock rejoins the pick pool.

Will it replace our own count process?

No, it supports it. Cycle counts are scheduled by aisle or client, and each difference is recorded with a reason before stock is adjusted, with the supervisor signing the adjustment.

What decides the cost of the build?

Sites, client contracts and billing rules size the build, along with the handheld models and label printers, and any client order feed or courier booking. Opening balances by client, batch and bin after a physical count add work. A written proposal prices each part, so one can be taken out.

Who maintains label and rate changes?

GullySystem staff make them when asked. Your inward and dispatch teams keep scanning as before.

Can we take our stock records out?

Yes. Movements, balances and invoices leave by client and date range, in a file format fixed in the proposal, so your records stay yours.

When could the inward team scan pallets to bins?

Client contracts with rate cards, goods receipt, putaway and bin locations, and client-wise stock would form the early block, because every bill and balance rests on them. Batch and expiry control, pick lists, dispatch and billing follow. Dates for the stages are listed in the proposal.

What should the floor supervisor and accounts desk provide?

Provide the site map with zones and racks, signed contracts and rate cards, a counted opening stock by client, batch and bin, and the document layouts each client expects. A goods receipt, a pick list and a statement are good samples. A contact from inward, dispatch, client service and accounts is needed.

Wondering what it would cost? Share your requirements and an engineer will come back with a scope.

Industries

Built for.

The trades this product is set up for. Pick yours to see how the work runs there.

Warehousing companies

Related products.

Your requirements

See Warehousing Company Management Software set up around your records.

Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.

What happens after you share your requirements

A senior engineer reads your answers. Nobody phones first.
Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.