Keep each client’s stock, bin locations, handling and storage billing in one warehouse record.
Warehousing and 3PL companies store goods for many clients under one roof. Each client sends inward loads, asks for dispatches and expects a stock statement, while the warehouse bills storage by pallet, square foot or CBM. GullySystem would build one record for inward, putaway, picking and outward. Storage and handling charges are then worked out from those same movements, so client stock and the month’s bill agree.
A 3PL warehouse holds stock that belongs to other people, and every client expects to know what sits on your racks without ringing the floor supervisor first.
The work is counted twice. Each movement changes a client’s stock, and the same movement is counted again when the month’s storage and handling bill is drawn up.
A truck reaches the dock with the client’s invoice or ASN, and the inward team unloads, counts cartons and notes shortage or damage on the GRN. Pallets then go to a rack, bin or floor location.
Dispatch requests come by email, a client portal or WhatsApp. A pick list goes to the floor, pickers pull by batch or expiry, and the packed load leaves against an outward challan or gate pass.
At month end the accounts desk works out pallet days, inward and outward handling, labelling, kitting and any minimum space guarantee for each client. Statements go out with the invoice. Cycle counts wait for a quiet day.
What goes wrong for warehousing companies without a proper system.
What we would build for warehousing companies.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
The business modules warehousing companies use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Custom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the result against known totals. A parallel run of both systems comes before cutover. The original files are kept as they were.
Learn moreWritten for warehousing companies.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case studyQuestions warehousing companies ask before they call.
Can it take orders from a client’s ERP or online store?
Often, yes. Dispatch orders and ASNs can arrive over an API or as a file the client already produces. What is possible is confirmed with the client’s IT team during scoping.
Do you supply handhelds, racks or label printers?
No. Scanners and printers are bought in your name from your own supplier. The models are agreed before the build so the screens suit them.
Will storage invoices go into Tally?
Not built in. An export of storage and handling invoices for your accountant is scoped during implementation and priced on its own.
Does a godown with two clients need this?
Not necessarily. A godown with a few clients and full-pallet movements may manage well with a register and a monthly statement. A free technology audit can say whether software is worth it.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private