Travel and transport · Third-Party Logistics Company Management Software

Client rate cards, consignments, trips, hired trucks, storage and billing in one record.

Run client contracts and rate cards, dispatch requests, groupage and linehaul trips, own and hired trucks, pallet storage, proof of delivery, damage claims and invoices in one system. Every movement is recorded against the client whose contract prices it. The warehouse floor, the transport desk and accounts all work from one record. What was handled is what gets billed.

Share your requirements

Rate cards, lanes and service types entered exactly as each contract states them
Client list, open consignments and unpaid invoices brought across
Rate and charge changes handled by GullySystem staff when you ask

Companies that store and move goods for several clients keep contracts, consignments, trips, storage records and billing inside Third-Party Logistics Company Management Software, shaped around their routines by GullySystem. Each movement is priced from the client’s own rate card. Delivery proofs, hired truck settlements and detention are recorded as they occur, and the monthly invoice is drawn from them.

Where it breaks today

What goes wrong before the software.

Each client has a different rate card

One client pays per pallet per week, another per carton picked, a third by cubage, by volumetric weight or per tonne of linehaul. The biller picks the rate sheet from memory, and a wrong pick surfaces only when the client queries the invoice. Disputes follow.

Delivery proof comes back in pieces

Signed copies return by courier, by driver photograph or by the consignee’s email, and none of them lands in one place. When a client rings for status, a clerk walks through folders at the gatehouse desk. It takes an hour.

Hired vehicles are settled elsewhere

The broker’s cartage rate and the advance paid for a market truck sit in a ledger apart from the freight billed to the client, so the margin on that lane stays unknown. Someone rebuilds it by hand. Often nobody does.

Extra charges stay on chits

Detention at a consignee, tailgate waiting at a gate, re-delivery, lashing and special handling are noted on a slip or in a message, and many never reach the invoice. The slip is lost first. The revenue goes with it.

Claims need three registers

A damage or shortage claim needs the inward count, the loading sheet and the delivery proof, and each sits in a different register or a different inbox. The reply to the client waits. Days pass.

Stock held for clients is counted twice

Inward quantity is booked on a receiving sheet and outward quantity on a dispatch sheet, yet the month-end pallet count disagrees with both. Slotting changes and FIFO or FEFO picks go unrecorded. The storage invoice rests on a figure nobody trusts.

How it runs

How the work flows through it, step by step.

1
Contract
A client signs for storage, trucking or both. Rates by service, lane, pallet, carton, cubage, trip or tonne are entered with their validity dates, the free storage days and the charges that apply beyond them. The contract now prices every booking.
2
Dispatch request
The client sends a plan or an order list by email, upload or entry, and it becomes consignments, each with a pickup point, a consignee, quantities and a promised date. One list. The planner sees all of it.
3
Allocation
The planner assigns each consignment to stock in the warehouse, to an own truck or to a hired truck. Groupage consignments share a trip, a driver, a route and a loading order. The loading sheet prints in drop sequence.
4
Movement
Loading, departure and arrival are recorded against the trip, and stock leaves the client’s pallet positions at loading. Backhaul loads, gatehouse delays and consignee waits are logged as they happen. The dispatcher sees where each truck stands.
5
Proof and exceptions
Delivery is closed with a signed copy or a photograph. Shortage, damage and refusal are noted on the consignment as reasons. The open list then shows only what is still unresolved, grouped by client and consignee.
6
Billing
Trips, storage days, handling and extra charges for the period are gathered under the client’s contract, and the invoice is drawn from them. The client’s statement shows the same lines. A line without a movement behind it is flagged.

Modules

What is inside.

Every module can be switched on, left out or changed to match how your team already works.

Client contracts and rate cards

Hold each client’s agreement with rates by service, lane, pallet, carton, trip or tonne. Validity dates, free days and special terms sit on the contract. Every booking is priced from it, never from a loose rate sheet.

Dispatch requests and consignments

Take a client’s plan by upload, email or entry. Each consignment gets a number, a consignee, quantities and a promised date. Status runs from booked through loaded and in transit to delivered, with the late ones listed first.

Trip planning and loading sheets

Group consignments onto a trip by route and truck size, then print the loading sheet in delivery order with the driver, the registration, the lashing notes and the pickup times. The driver carries one page. It replaces the whiteboard.

Own vehicles and drivers

Record owned trucks with registration, insurance and service dates, plus driver duty hours from the tachograph and diesel issued. Each trip shows what the truck that ran it cost. Servicing due is listed before the truck is allotted.

Hired vehicles and broker settlements

Record a market truck with the broker, the agreed cartage hire, the advance paid and the balance due. Settlement is released once the delivery proof is in. The hire stays tied to the client’s trip and the lane.

Inward, storage and outward records

Log receipts, putaway, slotting, stock held and dispatch for each client in that client’s own units. Storage days are counted from the receipt date, and FIFO or FEFO picks are recorded. The monthly pallet count is checked against the movements.

Proof of delivery and exceptions

Close each consignment with a signed copy, a photograph or both. Shortage, damage, refusal and delay are noted as reasons, and the open items appear in a list by client. Nothing waits in a driver’s phone.

Detention and extra charges

Capture waiting time, re-delivery, lashing, special handling and weekend loading at the moment they occur, with the trip and the reason. A supervisor approves each line, and approved lines flow to the next invoice. None are lost on a slip.

Client invoicing from recorded activity

Draft the invoice for each contract from the trips run, the storage days counted and the handling done. A line with no supporting movement is flagged before the invoice goes out. Clients stop querying totals.

Claims and damage register

Open a claim against a consignment and the inward count, the loading sheet and the delivery proof come into one view. The reply to the client and the amount settled are kept with it. Recovery from a carrier is noted too.

Client status view and statements

Give each client a login to see only that client’s consignments, delivery proofs, stock held and statement. The answer is already on screen. Status calls to the account manager fall away.

Lane and trip margin

Set income from the client against hire, diesel, driver pay and handling labour for each trip and lane, with backhaul income shown separately. Loss-making lanes show up before the next rate renewal. Talks with the client begin from cost.

Solutions inside

The business modules it is built from.

Each one is also available on its own, or inside a system built for you.

Contract Management
Each client agreement stores its rate card, validity dates and free days, so every booking and every storage day is priced from the right contract.
Order Management
A client’s plan becomes numbered consignments with consignee, quantity and promised date, followed through booked, loaded, in transit and delivered.
Vehicle and Trip Management
Owned trucks keep their registration, insurance and service dates, and each trip records the driver, the fuel used and the cost of running it.
Vendor Management
Each broker is a vendor record holding agreed hire, advance and balance for market trucks, released only after the linked delivery proof arrives.
Warehouse Management
Receipts, putaway and dispatch are logged for each client by location, and storage days are counted from the date goods arrived.
Invoice Management
Trips, storage days, handling and approved extra charges are gathered under the contract, and any line without a supporting movement is flagged before posting.
Ticket Management
A damage or shortage claim is opened as a numbered ticket against the consignment, with an owner, a reply date and the amount settled.
Client Portal
A client signs in to read its own consignments, delivery proofs, stock held and statement, so status questions are answered without a phone call.

Services

How we would put it in.

Setup, data migration, integrations and anything built on top.

Who uses it

One system, each person sees their part.

For the transport desk

Receive dispatch requests, group consignments, assign trucks and chase delivery proofs. Hired truck settlements are visible beside the trips they belong to. The whiteboard is retired.

For warehouse supervisors

Record receipts, putaway, slotting and dispatch by client from a handheld or a desk. Today’s picking and loading lists are ready before the shift starts, so supervisors stop writing them out by hand.

For the accounts team

Draw invoices from recorded activity and see which lines lack support. Hire payments to brokers and client statements come from one ledger, which makes the month-end reconciliation a short job.

For account managers

Open a client to see contract terms, consignments, claims and dues. Status calls are answered from the record. No one phones a colleague to ask.

For owners

Read margin by client and lane, truck utilisation, unbilled activity and claims paid. Renewal talks start from real cost. You see which contracts pay and which only keep trucks busy.

Reports

The numbers the owner asks for.

Consignments by status, client and promised date, with those past due
Delivery proofs outstanding, oldest first, by driver and consignee
Trip margin by lane, vehicle type and client
Hired vehicle hire, advances and balances by broker
Storage held and days charged by client and warehouse
Detention and extra charges raised against those billed
Claims by client, reason and amount settled

Good fit

Who this is built for.

Third-party logistics providers that store and move goods for several client companies
Contract warehousing operators who bill by pallet, carton or area
Transport operators that mix owned trucks with market vehicles hired through brokers
Distribution service providers that run dedicated trips for a single manufacturer or retailer
Value-added warehouses that pack, label and kit goods before dispatch

Honest answer

When it is not the right choice.

A shipper moving only its own goods needs the stock and dispatch features of a distributor, and will find the multi-client contract billing here more than it needs.
A freight forwarder arranging sea and air bookings with customs paperwork will find Freight Forwarder Management Software closer.

Made to fit

Adapted to your business before it goes live.

You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.

Rate cards and charge types

For every client, billing units such as pallet, cubage, volumetric weight or tonne, free days, minimum charges and extra charge types follow the contract wording. A mid-year revision applies from its effective date, so older invoices still reproduce exactly.

Storage layout

Warehouses, zones and bin or pallet positions are entered to the depth you track today. A site that works by area only can start there. Positions can be added later.

Vehicle and broker terms

Your fleet list, the brokers you hire from and their advance and balance rules are set up, along with the way a hired linehaul trip is closed. Each broker keeps its own settlement terms.

Client views

What each client may see, from consignment status to stock held, is agreed contract by contract and set per login. One client never sees another’s pallets.

Works alongside

Client order file import
GPS and vehicle tracking feed
Handheld barcode scanners
WhatsApp and other messaging
SMS
Email
Accounting export

Common questions

Questions owners ask before a demo.

Can one client pay per pallet and another per trip?

Yes. The billing unit sits on each client’s contract, so the same warehouse prices one client by pallet per week and another by cubage, carton picked or tonne carried. Neither rate sheet touches the other.

How are detention and waiting charges captured?

The driver or the transport desk logs the hours and the reason against the trip when it happens. A supervisor approves the line. It is then picked up by that client’s next invoice.

Can we see the margin on a hired truck?

Yes. The broker’s cartage hire, advance and balance are tied to the trip, so income from the client sits beside what the truck cost. Margin by lane needs no spreadsheet. It reads straight off the trip.

Does it replace our warehouse scanner system?

It can work beside a scanner system or take over stock records at sites that have none. Depth down to rack and bin is scoped with you. A site can begin with area totals and add positions later.

How does a damage claim get settled?

A claim opens against the consignment and gathers the inward count, the loading sheet and the delivery proof in one view. The reply, the amount settled and any recovery from the carrier stay on the same record.

Can our clients see their own stock and deliveries?

They can, if you choose. A client login shows only that client’s consignments, delivery proofs, stock held and statement. The account manager sets what appears. Groupage clients see their own cartons, never the neighbour’s.

What about the vehicle tracking we already pay for?

It can be read into the trip view where your tracking supplier offers a position feed. Details are checked with the supplier before the build. Trips then show the last known position.

Can we try it before we commit?

Yes, through a demo built around one of your own contracts and a few real consignments. A written proposal follows, naming the sites, users and warehouses covered. You decide after seeing your own data.

What if we change systems later?

Your contracts, consignments, trips, stock movements and invoices leave as spreadsheets or database files on request. The proposal fixes the file layout before the build begins, so leaving later is a plain export.

Wondering what it would cost? Share your requirements and an engineer will come back with a scope.

Industries

Businesses that use this.

Third-party logistics companies

Related products.

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