One connected system for reservations, vehicles, chauffeurs and trip billing.
Limousine enquiries, quotes, reservations, vehicles, chauffeurs, trip sheets and invoices live in one system. Each booking carries its pickup details, its vehicle, its chauffeur and its charges from the first request to the final payment. Dispatch sees the fleet on one calendar. Chauffeurs open their own trips on a phone. Corporate accounts receive a statement built from completed trips.
- Rate cards, vehicle classes and trip types entered the way you quote
- Client list, open reservations and unpaid invoices migrated
- Changes to fares and trip types made by GullySystem staff when asked
Limousine and chauffeur companies keep enquiries, quotes, reservations and trips in one place, with the system configured by GullySystem. Each booking carries its vehicle, its chauffeur, its pickup details and the charges added after the trip. Dispatch sees the fleet on one calendar. Corporate accounts, deposits and invoices follow from the same record.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry
A request arrives by phone, web form, email or a corporate travel desk. It is logged with the passenger, the date, the pickup, the stops and the kind of occasion.
- 2
Quote and reservation
The rate card builds the quote, and it goes to the client. When the client accepts, it becomes a reservation with a deposit and a booking number.
- 3
Vehicle and chauffeur
Dispatch assigns a vehicle and a chauffeur who are both free. The calendar shows servicing and cleaning blocks beside the booking.
- 4
Pickup and trip
The chauffeur receives the details on a phone and marks the trip started and finished. The passenger gets a confirmation and a reminder.
- 5
Trip sheet and invoice
Mileage, waiting time, tolls and gratuity are added to the trip sheet. An invoice is raised for the trip or added to the account statement.
- 6
Follow-up
Payments are posted, referral commissions are worked out, and a repeat client is reminded before an annual event.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Requests from phone, web form and travel desks are logged with date, pickup and occasion, then confirmed as a numbered reservation.
- Quote & Proposal Management
A quote is built from the rate card with hourly minimums, airport fees and overtime, and each revision stays beside the booking.
- Vehicle and Trip Management
Every sedan, stretch vehicle and van carries its own record, so bookings, servicing and cleaning blocks appear on one calendar.
- Fuel and Driver Records
Chauffeur start, finish and break times are recorded per trip, and the day’s duty hours and overtime are read from them.
- WhatsApp, SMS and Email Notifications
Pickup details go to the chauffeur and confirmations or reminders go to the passenger by email, SMS or a messaging app.
- Invoice Management
Tax invoices are raised per trip or per account, with deposits and part payments posted and each client’s oldest balance shown first.
- Asset AMC Tracking
Servicing, inspection and insurance dates are held for each vehicle, with reminders raised before a date lapses and a car is promised.
- Commission and Incentives
A booking records the hotel, planner or agent that sent it, and the commission owed is worked out once the trip is paid.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
See trips by day, fleet use, quotes open, dues by client and the commission owed to referrers.
For reservations and dispatch
Log requests, build quotes, assign vehicles and chauffeurs, and send confirmations.
For chauffeurs
Open the day’s trips on a phone, read the pickup notes, and mark each trip started and finished.
For accounts
Raise invoices and statements, post deposits and payments, and chase corporate balances.
For fleet managers
Keep servicing, inspection and insurance dates, and block vehicles for cleaning and repair.
The numbers the owner asks for.
- Trips by day, vehicle and chauffeur
- Quotes open, won and lost
- Fleet use against available hours
- Chauffeur duty hours and overtime
- Corporate account statements and balances
- Referral commissions owed and paid
- Vehicle documents due for renewal
Who this is built for.
- Companies that run sedans, stretch vehicles and vans for airport transfers
- Chauffeur firms that serve corporate accounts on a monthly statement
- Operators that hire vehicles by the hour for weddings, proms and events
- Fleets that take bookings from hotels, planners and travel desks
- Owners whose trips are booked by phone and recorded on paper
When it is not the right choice.
- An owner driving a single car on a few trips a week is fine with a wall calendar and an invoice template.
- Operators whose main work is scheduled passenger routes or freight will find School Transport Management Software or Logistics and Transport Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Payment gateway
- Accounting export
- Calendar sync
Questions owners ask before a demo.
Does it cover hourly hire and point-to-point transfers?
Yes. Each reservation carries a pricing type. An hourly booking uses a minimum block and an overtime rate, and a transfer uses a fixed fare or a distance rate from your rate card.
Can a quote become a reservation without retyping?
Yes. When the client accepts, the quote is converted and keeps its pickup details, vehicle class and charges. Earlier revisions stay on the booking.
How does dispatch avoid a double booking?
The fleet calendar shows each vehicle and chauffeur with bookings, servicing and cleaning blocks. An assignment that overlaps another is flagged before it is saved.
Do chauffeurs get their trips on a mobile?
Yes. A chauffeur opens the day’s trips in a phone browser, reads the notes and marks each trip started and finished. It needs a data connection to update.
Can corporate clients get one monthly statement?
Yes. Completed trips for an account are gathered under its rate card into a statement. Each trip line can be opened if the client queries it.
Does it track vehicles live on a map?
No. There is no live tracking. Dispatch works from the assignments and trip sheet entries that the chauffeur and the office record.
Can referral commissions be recorded?
Yes. A booking can carry the hotel, planner or agent that sent it. The commission owed is worked out when the trip is paid, using the rate you set.
Can we bring across bookings and outstanding invoices?
Yes. Client lists, advance bookings and unpaid invoices are lifted out of your calendar or spreadsheet, and the dispatcher spot-checks a few trips before the first live day.
What happens to our records if we leave?
They remain yours. Before the work starts, we agree the file layout in which clients, reservations and invoices can be handed back.
How is pricing decided?
Pricing is quoted after a conversation about your fleet size, number of users and the extras you need. You see a working demonstration first, and a quotation comes after.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Limousine Company Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
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