Keep every unit, tenant, rent charge and gate code on one record.
Self storage and warehouse operators rent out units by the month and need to know, on any day, which are free, who holds each one and what is owed. The software holds units, tenants, agreements, recurring rent, padlock and keypad codes, and overdue follow-up together.
A storage facility looks simple from the road. Behind the gate there are roll-up units, drive-up bays and climate controlled rooms, tenants who arrive and leave all year, and rent that falls due on different dates. Occupancy sits on a plan, balances sit in a ledger, and keypad codes sit with whoever is on the desk.
Unit and rent tracking for storage operators starts with the unit itself. Each one carries its size, door type, features, rate, current tenant, agreement and balance. Move-ins, move-outs, reminders and overdue steps all follow from that one record, across every site you run.
Customers enquire by phone, on the website or at the counter. They ask for a size, a start date and sometimes climate control or space for a caravan, boat or van. The desk checks what is free, reserves a unit, takes a deposit and prepares the agreement. On move-in day the tenant signs, pays the first period, receives a keypad code and a padlock or a key, and the unit changes status to occupied.
Through the month, rent falls due on each tenant’s own anniversary date. Reminders go out, payments are matched and late fees follow your rules. Some tenants stay for years and some for a few weeks. When a unit is vacated, it is inspected, swept and listed again. Units that stay unpaid move through the steps your agreement and local rules allow, which are set up with you during implementation.
What goes wrong for storage facilities without a proper system.
What we would build for storage facilities.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for storage facilities.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for storage facilities.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Storage Facility Management Software
Unit register, reservations, agreements, recurring rent, overdue steps, move-in and move-out, and occupancy reports for self storage and warehouse operators.
The business modules storage facilities use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreIoT and Edge Computing
Machines, meters and sensors feeding the same system your office uses, even when the network drops.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions storage facilities ask before they call.
Will it connect to our gate or door controller?
It depends on the access system and whether it offers a way to connect. Where it does, keypad codes can follow payment status. Where it does not, the software shows who should have access and staff update the gate. The options are reviewed during implementation.
Does it handle more than one site?
Yes. Each site keeps its own units and rates, and the owner reads occupancy and balances across all of them. Staff can be limited to their own site.
Can customers reserve and pay online?
Yes. A customer picks a size, reserves a unit and pays through a payment gateway you choose. Tenants can also see their balance and receipts after signing in.
How are unpaid units handled?
Reminders and fees follow your own rules, and each step is recorded on the tenant. The law on overdue units varies from country to country and sometimes from region to region, so we agree the whole sequence with you while configuring the system.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Part of these wider groups.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements