Hold each buyer’s rate, credit, part supply, scheme and return against the bill that created it.
Dealers and distributors buy from brands and sell to contractors, factories, hospitals, chemists, retailers and painters. Billing is usually in place already. This software covers what surrounds the bill: credit by buyer or site, part supplies, delivery notes, schemes, returns and the claims owed by the brand.
Distributors and dealers buy from brands and companies and sell to contractors, factories, hospitals, chemists, retailers and painters. Margin per item is thin. What decides the month is whether the right rate, scheme and batch were on the bill, and whether the money came in. Orders arrive by phone, by WhatsApp, in a salesman’s diary or as a formal purchase order from a factory purchase department, each with its own terms.
Most of these businesses already bill in accounting software. That part works. The gap is everything around the bill. That means the part load still owed, the signed delivery note, credit by contractor or site, the scheme slab, the expiry claim and the commission promised to a plumber.
Each trade counts stock in its own way, whether by size and grade, by batch and expiry, by date code and reel, or by tint and shade. Buyers differ too. A walk-in at the counter is nothing like a hospital. The thread running through all of them is credit with a person or a site attached, and a brand that owes scheme credit.
- Building material suppliers
- Electrical goods dealers
- Plumbing material dealers
- Industrial tools distributors
- Electronic components distributors
- Surgical and medical supplies distributors
- Pharmaceutical distributors
- FMCG distributors
- Plywood and timber dealers
- Paint dealers
- Office and cleaning supply dealers
- Motorcycle dealers
- Farm equipment dealers
- Aircraft dealers
Software for each kind of wholesale and B2B distribution business.
Building material suppliers
Building material suppliers sell cement, steel bars, crushed sand, fly ash bricks and aggregate to contractors on credit, with each load leaving by tipper against a phone order. Outstanding stays with each site, not one blended balance. Hire charges stay with the trip.
Learn moreElectrical goods dealers
Electrical goods dealers sell wire, modular switches, MCBs, RCCBs and conduit to electricians and contractors. Billing packages handle the invoice, while rates, brand schemes and electrician loyalty sit in Excel and memory. The wholesale ordering software holds the item master, rates by kind of buyer and contractor credit. A ledger for electricians and a brand scheme tracker are added to it as custom work while it goes in.
Learn morePlumbing material dealers
Plumbing material dealers sell CPVC, uPVC, GI and SWR pipes, elbows, unions, ball valves, cisterns, overhead tanks and CP bib cocks to plumbers, contractors and builders. One bathroom job can need sixty fitting codes across three sizes, and unused pieces come back afterwards. The software keeps sizes, brands and pressure classes in the item master, links returns to the original bill, and tracks plumber commission and brand schemes.
Learn moreIndustrial tools distributors
Industrial tools distributors supply power tools, carbide inserts, HSS drills, abrasives, vernier calipers and safety items to factories, workshops and hardware dealers. Enquiries arrive as email lists, orders arrive as purchase orders, and payment follows bill submission weeks later. Item master, quotations, supply against each purchase order, grinder repairs and brand targets sit together, so the counter, the field sales engineer and the accounts clerk never quarrel over versions. One record, three desks.
Learn moreElectronic components distributors
Electronic components distributors supply ICs, passives, connectors and modules to equipment makers, contract assemblers, labs and the repair trade. A customer sends a bill of materials, or BOM, in Excel, and each line needs a part number match, stock, lead time and a rate. The software keeps parts by manufacturer part number, date code and packing, turns BOMs into quotations, and follows import orders from the supplier to the customer’s dispatch.
Learn moreSurgical and medical supplies distributors
Surgical and medical supplies distributors carry examination gloves, syringes, IV cannulas, sutures, gauze dressings and orthopaedic implants for hospitals, nursing homes, labs and clinics. Rate contracts, purchase orders, consignment sets in operation theatres and unpaid bills are usually tracked in Excel and on calls. The system keeps lot and expiry on every line, prices each hospital at its contract rate, and shows which bills are submitted, approved or unpaid.
Learn morePharmaceutical distributors
Pharma distributors buy from many companies, hold thousands of batches and sell on credit to chemists, nursing homes and sub-stockists. Billing software prints the invoice, but near-expiry stock, expiry returns, scheme credit notes and salesman collections usually sit in separate registers. The system follows each batch from purchase to sale and return, keeps every retailer’s outstanding beside their next order, and shows what the companies still owe you.
Learn moreFMCG distributors
FMCG distributors carry soaps, biscuits, beverages and packaged foods for one or more companies to hundreds of corner shops and general stores. Salesmen book orders on a beat, vans deliver the next day, and cash comes back in the evening. The software follows beat-wise orders, batch and expiry stock, salesman settlement, retailer outstanding and company claims, so the warehouse, the field team and accounts agree on the figures.
Learn morePlywood and timber dealers
Plywood and timber dealers sell to carpenters, contractors and interior designers from accounting software, a stock register and a rate list that circulates on WhatsApp. Boards of different water resistance go into one heap on the screen while the yard knows better. One system counts each brand, grade and thickness, holds rates by kind of buyer, and tracks contractor credit by site. Carpenter points and depot claims are extra pieces GullySystem adds beside those products.
Learn morePaint dealers
Paint dealers mix colours on a tinting machine and sell to painters on credit, but the shade formula, the painter and the site are rarely saved with the bill. Then the touch-up call comes. The paint dealer software keeps each tint against its customer and site and holds the painter ledger. Scheme claims are followed to the credit note. Painter points and a site-wise statement are custom additions, made while the system is configured.
Learn moreOffice and cleaning supply dealers
Office and cleaning supply dealers live on monthly order lists from admin teams and housekeeping contractors, each with its own annual rate contract and PO number. Customers send the same list monthly. The ordering system is set up around those contracts and repeat lists, so nothing is retyped from email or messaging apps.
Learn moreMotorcycle dealers
A dealership sells a machine, then looks after it through scheduled free services, recalls and warranty claims that the manufacturer audits against frame numbers. The software ties frame and engine numbers to the sale, the registration plate, the insurance cover and every workshop visit that follows, so nobody retypes a chassis number. Spares and finance share that record.
Learn moreFarm equipment dealers
A farm equipment dealer sells tractors and implements, then keeps them running through sowing and harvest. The farm equipment dealer software holds chassis serial, engine hours, PTO and hitch fit, financing and warranty on each machine. Parts orders and field service calls follow the season.
Learn moreAircraft dealers
An aircraft changes hands on paper long before it moves on a ramp. The aircraft dealer software holds each airframe with its hours, logbooks, offers, inspection findings and closing documents. The escrow stages are logged on that same record. Registration and export checklists are added during set-up, matched to your own market.
Learn moreWhere these businesses lose time and money.
What we build across wholesale and B2B distribution.
Ready products that fit wholesale and B2B distribution.
Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.
Wholesale and B2B Ordering Software
A dealer login with his own rates and schemes, live stock, credit checks, picking and dispatch, part loads, returns and repeat orders.
Learn moreBuilding Material Trading Software
Dated rate lists, contractor credit, site-wise orders and delivery notes, part loads, returns, ageing and collection lists for building material traders.
Learn moreThe services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the loaded result against known totals. Both systems then run side by side before cutover. Originals stay untouched.
Learn moreWhatsApp Business API and Chatbots
WhatsApp Business API work covers number onboarding, template approval, opt-in records and a chatbot with human handover, all set up under the client’s own Meta account. It connects WhatsApp to a CRM, billing or booking system, so every message is sent from an existing record and every reply is written back. It suits businesses that already take orders, payments or bookings in chat.
Learn moreWritten for wholesale and B2B distribution.
Practical notes on running the business, not product marketing.
Signs a Distribution Business Needs More Than Billing Software
Billing in Tally keeps the books. These signs show when credit, part supplies, schemes and returns need a record of their own.
Learn moreCredit control for distributors: limits by buyer, site and salesman
Set credit limits by buyer, site and salesman at a building material or electrical goods distributor, age open bills and hold invoices before dues grow.
Learn moreDistributor claims explained: schemes, expiry, breakage and damage
What each claim a distributor files on the brand means, which proof it needs (invoice, batch, return note, photo) and why late claims turn into lost money.
Learn moreWholesale distribution software when billing is already in place
Decide whether to replace your billing package or add to it, with a list of what billing covers and the gaps around it: site credit, delivery notes, returns.
Learn moreQuestions wholesale and B2B distribution businesses ask.
Does one ready product cover every trade in this group?
No. The ordering product covers buyer logins, rates, credit, dispatch and returns, and the building material product adds delivery notes and site ledgers. Lot and expiry tracking for pharma and medical supplies, and date codes for electronic components, are built to order.
Do we have to stop using our accounting software?
No. Billing and accounts can stay in your accounting software. Sales invoices, receipts and notes go to the accountant as an export. A closer link is scoped separately.
Can it raise transport permits or file claims with the brand?
No. It prepares the data from the delivery note and tracks what each brand or company owes. The transport permit is generated through the official portal or your provider, and your team lodges the claim.
Is it worth it for a small counter or yard?
Maybe not yet. With a few steady customers and one person who reliably holds the limits and delivery notes, a register can serve. Software earns its place later.
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