Deduct withholding tax when the bill is passed, and keep the record behind every deduction.
Withholding tax management applies the deduction your accountant has decided for each vendor or expense head when the bill is passed, and keeps the record behind it. Depositing and filing stay with you and your accountant, under the rules of the countries you trade in.
Deduction is usually remembered at payment time, or not at all. The rent goes out in full one month. The contractor is deducted at a rate somebody half recalls. Months later a vendor asks for a certificate, and the accountant rebuilds a whole period from the bank statement.
Here the deduction is part of passing the bill. The rule sits against the vendor or the expense head, put there by your accountant, and it is applied identically each time. Each country’s rules are reviewed with your adviser, so the same module can serve several markets. The software records and prepares data. It gives no tax or legal advice and files nothing without your approval.
What your team uses today.
The module takes over these, one at a time, so nothing has to stop while it is set up.
- A note of rates kept by a clerk
- A sheet linking deposits to deductions
- A reminder to ask the vendor for a number
The problems this is meant to ease.
What withholding tax management does.
What this looks like in a working week.
Illustrative scenarios, written to show the shape of the work. They are not accounts of client systems.
The people who open this every day.
From first conversation to daily use.
Get the rules from your accountant
Your accountant states categories and rates by vendor or head. You get a written table to confirm.
Tag vendors and heads
Vendor records receive their identification number and category. Missing numbers are listed for follow-up.
Test on past bills
Bills from a past period are run through the rules. The accountant compares results with the earlier working.
Record deposits
A deposit is entered and linked to the deductions it covered. The accountant checks the trail.
Hand over the working
A period working is exported for the filing tool. The team learns the routine for each period.
How you would know it is working.
Record where you stand before it goes live, so the change is measured against your own figures.
- Bills carrying a deduction line
- Vendors without a tax identification number
- Deductions awaiting a deposit
- Period workings handed to the accountant on time
- Tax withheld by customers matched to invoices
It is one part of a system, not an island.
A module earns its place by what it passes to the next one. These are the connections we set up most often.
- Expense tracking
- Vendor management
- Invoice management
- Your accountant’s filing software
- Your accounting software
Products that include it.
How we would put it in.
Questions owners ask about withholding tax management.
Does it file the withholding tax return for us?
No. It assembles each period as a working, with vendors, tax identification numbers, categories and amounts. Depositing the tax and filing the return stay with you and your accountant, who also answer for their correctness.
Will it decide the rate for a new vendor?
No. Which category applies to a payment is a judgement, and it belongs to your accountant. Once they decide, the rule is applied to every bill for that vendor without anyone thinking about it again.
Where do the certificates come from?
They come from the tax authority’s own system, where one requires them, after the return is filed. Your accountant obtains them. The module tracks who has asked and who has been given one.
Should we bother when our accountant does all of this in accounting software already?
If your bills are passed in that software, no. This is for businesses passing bills in an operations system, where the deduction is otherwise remembered at payment time. We would rather your accountant kept what works.
How is withholding tax management priced?
The count of categories, countries and vendors shapes it. Links to bills, expenses and your accountant’s filing tool add effort. Pricing for withholding Tax Management follows an understood scope, with one line for every part of it. Scope sets the figure.
What decides how long this takes to set up?
How ready your accountant’s rules are decides it. A release with deduction on bills and period working can come first. You supply the rules and vendor details, and the proposal lists dates.
Businesses that ask for this.
Modules that work with it.
Tell us how you handle withholding tax management today.
A spreadsheet, a register or another system: say which, and we will tell you plainly what is worth changing.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements