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GullySystem
Design and fit-out · Interior Design Management System

One connected project file for drawings, approvals, materials and payments.

Give each site one file. Requirements and measurements, the budget and bill of quantities (BOQ), approved drawings and materials, purchase orders, carpenter and vendor payments and dated site photos sit in one place. What the client approved, what was ordered, what was paid and what remains in the budget can be read from a single screen.

Share your requirements
  • Project stages, BOQ lines and quotation layout configured first, in your studio’s own words
  • Live projects, clients and vendors migrated
  • Designers and supervisors trained by the team that stays on

Interior design studios, turnkey fit-out firms and modular kitchen companies work from one project file per site. GullySystem sets the file up around how you run sites. Each file carries requirements and measurements, the BOQ and budget, dated client approvals, purchase orders to plywood and hardware vendors, carpenter payments and site photos. Your team keeps designing in AutoCAD.

Where it breaks today

What goes wrong before the software.

Approvals are not tied to a version

Approvals happen on a call or as a reply to a photo. Months later, nobody can show which version of the wardrobe elevation or kitchen layout the client agreed.

Material is not tied to a project

Plywood goes astray. Material is ordered for one site and used on another. The vendor’s bill then cannot be linked to a client, so the margin on both jobs is guessed.

The BOQ and actual spend are separate

The quotation is built line by line. Purchases and labour are tracked elsewhere, and a loss on veneer, hardware or false ceiling may be found only after the final bill.

Payments are recorded informally

Advances to carpenters, part payments to vendors and cash to painters are noted in different places, so disputes at the end depend on memory.

Site progress needs a phone call

Photos sit buried in a busy chat group, so answering the client means calling the supervisor and then waiting for a reply.

Measurements are retyped

Site measurements are taken on paper and typed again for the drawing, the cutting list and the BOQ. A wrong figure surfaces as a joinery error at the carcass stage, or a switchboard cut-out in the wrong place.

How it runs

How the work flows through it, step by step.

Illustration with sample figures. Your screens are built around your own records.
  1. 1

    Enquiry and site visit

    Record the lead with what the family wants and what they will spend, from backsplash tiles to a ventilation fan. Measurements and reference photos from the site visit go into the project file, with the date.

  2. 2

    Budget, BOQ and quotation

    Build the budget line by line, material and labour. Then send the quotation in your own format, and keep the approved version with its date.

  3. 3

    Approvals

    Send drawings, elevations, renderings, moodboards and material choices to the client on the portal. Each approval or change request is recorded against the exact version.

  4. 4

    Orders and site work

    Raise purchase orders against this project, then assign tasks and milestones to designers, supervisors and carpenters, each with a date.

  5. 5

    Progress, spend and payments

    The supervisor adds photos by stage from site. Vendor bills, labour and client payments post against the budget, so overspend shows early.

  6. 6

    Handover

    Close the snag list and raise the final bill against the approved BOQ and any changes. The project file stays on record for warranty queries.

Modules

What is inside.

Every module can be switched on, left out or changed to match how your team already works.

Project file and dashboard

View every project’s stage, dates, team, documents and open issues on one screen. All live sites are listed together for the principal designer.

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BOQ and quotation

Build an item-wise budget with materials and labour, such as MDF carcass, veneer, cornice and cove lighting. Create the quotation from it, and record actual spend against each line.

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Client approvals

Send drawings, elevations and material choices for approval, along with the presentation board. Each decision is dated and tied to the version it refers to, so a later dispute is answered from the record, not from memory.

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Client portal

Let clients see progress photos, pending approvals and the payment schedule in their own login. Nobody phones the office.

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Material selection

Keep a catalogue of laminates, veneer, hardware, wallpaper, velvet and other fabrics, and finishes, with prices and vendors, so options can be compared before the client chooses.

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Vendors and purchase orders

Raise purchase orders to plywood, hardware, glass and fabric vendors against a project, with delivery and payment status shown against each order and each vendor.

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Material tracking

Track materials ordered, received and left over per project.

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Site work progress tracking

Split work into stages such as civil, false ceiling, carpentry, painting and handover, with owners, dates and site photos at each stage, so a delay is seen early.

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Site teams and labour cost

Schedule carpenters, painters and supervisors across sites, with hours and payments booked to the project they worked on, so labour cost is not guessed.

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Design library

Store past drawings, elevation templates, renderings and moodboards in a searchable library, so a pelmet or pantry detail from an earlier job is found in seconds.

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Interior design CRM

Log every call, meeting and message with leads and clients. Follow-ups no longer depend on memory.

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Project reports

Read budget against actual per project, delays by stage and vendor dues from the records, without building a separate sheet for the partners to argue over.

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Solutions inside

The business modules it is built from.

Each one is also available on its own, or inside a system built for you.

  • Quote & Proposal Management

    Designers build an item-wise budget of materials and labour, create the quotation from it and record actual spend against each line.

  • Client Portal

    Clients see progress photos, pending approvals and the payment schedule in their own login, without calling the office.

  • Workflow and Approvals

    Drawings and material choices go to the client for approval, with each decision dated and tied to the version it refers to.

  • Purchase Order Management

    Purchase orders go to plywood, hardware, glass and fabric vendors against a project, with delivery and payment status shown.

  • Project Timelines with Gantt Charts

    Work is split into civil, false ceiling, carpentry, painting and handover stages, each with an owner, dates and site photos.

  • Project Management Reports

    Project managers read budget against actual per project, delays by stage and vendor dues straight from the records.

  • Lead Management

    Every call, meeting and message with leads and clients is logged, so follow-ups depend on the record rather than memory.

  • Vendor Management

    Each plywood, hardware, glass and fabric vendor is linked to the purchase orders raised against projects, with delivery and payment status.

Services

How we would put it in.

Setup, data migration, integrations and anything built on top.

All solutions

Every part of the system, by area.

Take the modules you need. Each one works on its own or inside a larger system built for you.

AI by department

More on this product

Topics beyond the modules.

Each page covers one part of how the system is used, connected or controlled.

Client Management for Interior Design Studios

Keep contact details, project history and preferences on one record for each client.

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Client Relationship Tracking for Interior Design

Record every conversation, site visit and approval for each client, and keep follow-ups on a calendar so the next call is never missed, whoever is on leave.

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Collaboration Toolset for Interior Design Teams

Designers, supervisors and accounts work from shared project files, comments and photos, so nobody asks for a drawing twice.

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Employee Management for Interior Design Studios

One record per designer, site supervisor and support staff member holds roles, documents, attendance and leave, so the studio’s people sit beside its projects.

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Integration with Other Tools for Interior Design

The system connects to accounting exports, WhatsApp, email, calendars, payment links and design file storage, each confirmed during scoping.

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Leave Management for Interior Design Studios

Staff apply for leave and managers approve it against the project calendar, so a carpenter’s holiday is seen before a site deadline arrives.

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Marketing Automation for Interior Design Enquiries

Follow up design enquiries by email and WhatsApp. Score leads by interest, and see which source produces signed projects.

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Onboarding and Training for Interior Design Staff

Each new designer, supervisor or accounts assistant receives a checklist of documents, access and process steps to complete in the first weeks.

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Resource Allocation for Interior Design Projects

Assign designers, site supervisors, carpenters, painters and contractors to projects, with dates.

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Shift Scheduling for Interior Design Sites

Plan design and site shifts by week. Assign staff and contract labour to projects and sites.

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Task Management for Interior Design Projects

Assign tasks to designers and site supervisors with dates, and list what is overdue on each project. Items close with a note or a photo, so the supervisor’s word is on record.

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Time Tracking for Interior Design Projects

Hours designers spend on each project are recorded, which shows where the studio’s time goes between drawings, site visits and client calls.

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Workflow Automation for Interior Design Studios

Approvals, reminders and handovers move along the studio’s own sequence.

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Views by Role for Interior Design Studios

Each person sees the part of the project file they act on.

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Who uses it

One system, each person sees their part.

For principal designers and owners

See all live projects, where each stands, budget against actual, pending approvals and money owed in both directions, on one screen.

For designers

See your projects, drawings and material choices waiting on the client, plus tasks due this week.

For site supervisors

See today’s tasks per site. Check the material expected, then add progress photos and snags from a phone.

For accounts

See the client payment schedule, vendor bills, carpenter advances and what is due this week, by project.

For clients

See progress photos and items waiting for approval, and read the payment schedule through the portal.

Reports

The numbers the owner asks for.

  • Budget against actual spend for each project
  • Client payments received and due, by project
  • Vendor and carpenter dues, with advances already paid
  • Approvals waiting on clients and for how long
  • Projects behind their milestone dates
  • Material ordered but not yet delivered to site
Good fit

Who this is built for.

  • Interior design studios running several residential sites at once
  • Turnkey fit-out firms handling design, material and execution
  • Architects who take on interiors along with the building
  • Modular kitchen and wardrobe companies managing installation schedules
  • Commercial and office fit-out contractors
  • Design-and-build firms paying carpenters and vendors per project
Honest answer

When it is not the right choice.

  • It is not a drawing tool. Your team keeps using AutoCAD, SketchUp or whatever you design in, and the files are stored in the project file with their versions.
  • If you handle a couple of projects a year yourself, a shared folder and a good spreadsheet may be enough for you.
Made to fit

Adapted to your business before it goes live.

You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.

Your stages and quotation format

Project stages, BOQ line items, quotation layout and payment milestones are configured first, in the words your studio already uses for joinery, wainscot, false ceiling and electrical work.

Running projects migrated

Live projects, clients, vendors and pending payments arrive from your sheets. You do not run two systems side by side.

Your material catalogue

The laminates, veneers, hardware, aluminium sections and finishes you usually specify are entered with their vendors and rates, ready for the first quotation.

Accounts and messages

Bills and payments are laid out so your accountant can enter them in the accounting package. Approval requests and payment reminders go out by WhatsApp or email, as you prefer.

Training for studio and site

Designers, supervisors and accounts are each shown the screen for their job, including how to add site photos from a phone while standing in the room.

Hosting and support

Cloud hosting means the studio and site supervisors open the same project file. Questions and changes reach the same team.

Works alongside

  • Accounting package export
  • WhatsApp
  • Email
  • Google Calendar
  • Bank transfer and payment gateways
Common questions

Questions owners ask before a demo.

Can it create a BOQ and quotation?

Yes. You build the budget item by item with materials and labour, and the quotation comes from it in your format. Actual spend is then recorded against the same lines, so a variance shows by item.

How are modular kitchens and wardrobes quoted?

As BOQ items with your rates. Modules, carcass, shutters, hardware and installation are each set up as lines, so a hob, a chimney or a tandem drawer unit has its own price.

How do client approvals work?

The drawing or material choice goes to the client on the portal, and the approval or change request is saved with its date and version number.

Is there an app for site supervisors?

Yes. It runs in a phone browser, so a supervisor adds photos to the right project and stage from site. The client sees them on the portal if you allow it.

How are carpenter and vendor payments tracked?

Against the project. Advances, part payments and final settlements are recorded for each carpenter and vendor, so what has been paid and what is due sits on one page.

Do the bills reach our accounting software?

Through your accountant, yes. Client bills, vendor bills and payments can be exported for your accounting package, and a direct link is built where your accountant wants it.

Can current projects be moved from Excel?

Yes. Live projects, clients, vendors and pending payments are brought in and checked before go-live.

Does it replace SketchUp or AutoCAD?

No. It manages the project around the design, not the design itself. Drawings and renderings made in your usual tools are stored in the project file with their versions.

Who owns the project data?

Your studio does. The proposal sets out the handover of the project archive.

What does it cost?

Designers, supervisors and client logins set the cost, together with the accounting export, calendar and payment links. Running projects in Excel must be moved across, and your material catalogue loaded. A written proposal follows a walk-through on one of your projects, with each part priced apart.

When would the studio run a live project on it?

The project file, BOQ and quotation, client approvals and material selection replace the most spreadsheets, so they go first. Vendors, purchase orders and material tracking follow. Site progress, labour cost, the portal and the design library come later. The proposal sets dates.

What should the studio prepare?

Prepare a running project with its BOQ, your quotation format and stages, and the material catalogue with rates. A vendor purchase order, a carpenter payment sheet and a client approval note round it off. The principal designer, a designer, a site supervisor and accounts should be set aside. Accounting and calendar access matter for links.

Wondering what it would cost? Share your requirements and an engineer will come back with a scope.

Inside this product

Every part, on its own page.

Each page covers one part of the system: what it records, who uses it and what it hands on.

Guides

Written for this trade.

Practical notes on running the business, not product marketing.

Software for Interior-Design Project and Vendor Management

How interior-design studios can manage estimates, revisions, vendor bills, client approvals and project profitability in one system.

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Fit gap sheet: scoring a ready product against your own records

Build a fit gap sheet with one row per document, status, report and rule. Score each as covered, configured, custom or not needed, with sample rows.

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Industries

Built for.

The trades this product is set up for. Pick yours to see how the work runs there.

Related

Related products.

Your requirements

See Interior Design Management System set up around your records.

Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements