One system for painting enquiries, measurements, quotations, crews and stage bills.
Manage a painting contracting business in one system. Site visits, wall and ceiling measurements and quotations sit with each enquiry. Once a job is confirmed, paint and material needs, crew days, coat-by-coat progress and stage bills follow on the same record. Painters’ wages and advances are tracked beside the sites they worked on.
- Rate cards, room and surface types and your quotation format entered as you price today
- Past clients, open quotations and running jobs migrated
- Later edits to rates, stages and crew rules handled by our support staff when you ask
Painting contractors who run crews across flats, offices and exterior sites use this system, which GullySystem sets up for them. It carries site measurement sheets, quotations by area and coat, paint and material plans, crew days, coat-by-coat progress and stage bills. Painter wages and advances sit beside it. You fix the rate card and billing stages.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and site visit
An enquiry arrives by phone, WhatsApp or a referral. It is logged with the address, the type of work and a date for the site visit.
- 2
Measurement and quotation
Rooms, walls, ceilings, doors and grills are measured at the visit. The quotation prices putty, primer, emulsion or enamel by area and by coat, and goes to the client with the scope listed.
- 3
Planning the site
Once the client confirms, paint and material needs are worked out from the measurements. A start date is set and a crew is allotted.
- 4
Work at the site
The supervisor marks the crew present each day. Surface preparation, putty, primer and each coat are ticked off room by room.
- 5
Stage billing
A bill is raised at each agreed stage, such as advance, after putty and primer, and on completion. Payments by cash, UPI or transfer are recorded against it.
- 6
Handover and follow-up
The client’s snag list is closed out with touch-ups and the final bill is settled. Clients are kept on record for repainting and referrals.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Enquiries and site visits
Log enquiries by address and type of work, schedule site visits, and follow up on quotations that have not been answered.
Learn moreSite measurement sheets
Record rooms, walls, ceilings, doors, windows and grills with their sizes, and work out paintable area by surface.
Learn moreQuotations and estimates
Price interior, exterior, wood and metal work from your rate card, by area and by coat, with the scope written out.
Learn morePaint and material planning
Work out putty, primer, paint, thinner, masking tape and sandpaper needed for a site from its measured area and coats.
Learn moreCrew allocation and attendance
Assign painters, helpers and mestris to sites by day, and mark who was present at which site.
Learn moreJob progress by coat
Tick off preparation, putty, primer and each finish coat room by room, so the stage of every site is visible.
Learn moreStage billing and payments
Raise advance, running and final bills by agreed stage, with GST where it applies and each payment recorded.
Learn moreDealer purchases and site stock
Record paint dealer purchases, tins sent to each site, tins returned and balance owed to each dealer.
Learn morePainter wages and advances
Work out wages from days worked or area painted, with advances given and balance due for each painter.
Learn moreSnag lists and touch-ups
Note the client’s walk-through points room by room, assign each to a painter, and close them out before the final bill.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Enquiries are logged by address and type of work, site visits are scheduled, and unanswered quotations are listed for follow-up.
- Estimate/Quotation Management
Interior, exterior, wood and metal work is priced from the rate card by area and number of coats, with the scope written out.
- Attendance & Time Tracking
Supervisors assign painters, helpers and mestris to sites by day and mark who was present at which site.
- Invoice Management
Advance, running and final bills follow the agreed stages, carry GST where applicable, and record each payment received.
- Stock Tracking and Alerts
Dealer purchases, tins sent to each site, tins returned and the balance owed to each paint dealer are recorded together.
- Task Management
Walk-through points from the client are noted room by room, assigned to a painter, and closed out before the final bill goes out.
- Payroll Management
Wages are worked out from days worked or area painted, with advances given and the balance due shown for each painter.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Reports for Painting Contractor Owners and Managers
These reports come from the measurements, quotations, crew days, dealer bills and stage bills that the office already records.
Learn morePainting Contractor Software Connections to WhatsApp, UPI and Tally
The painting system connects to the messaging, payment and accounting channels that a contractor’s office already uses.
Learn morePainting Contractor Software Views for Owners, Supervisors and Accounts
A painting job passes through the estimator, the site supervisor and the accounts desk.
Learn moreOne system, each person sees their part.
For owners
See quotations won and pending, sites running, bills due from clients, dealer balances and what each site has cost.
For estimators and site visit staff
Record measurements and prepare quotations from the rate card, and follow up on pending replies.
For site supervisors
See the crew and the day’s work for each site, mark attendance, tick off coats and note the snag list.
For accounts
Raise stage bills, record payments, keep dealer and painter balances and prepare the figures for the accountant.
The numbers the owner asks for.
- Quotations sent, won and pending by month
- Sites running and the stage each has reached
- Paint and material used against the plan for each site
- Painter days and wages payable
- Stage bills raised and payments due from clients
- Dealer purchases and balance owed to each dealer
Who this is built for.
- Residential painting contractors working on flats and independent houses
- Contractors who paint apartment blocks, offices and shops for repeat clients
- Exterior and texture painting contractors who work with scaffolding crews
- Painting contractors who run several crews led by mestris across sites
- Painting sub-contractors who work for builders and civil contractors
When it is not the right choice.
- A lone painter on small jobs may find a notebook and UPI enough.
- Businesses that run whole-house interiors, carpentry and furnishing will find the Interior Design Management System fits that wider work better.
- Waterproofing and chemical treatment contracts keep different records and are better served by a separate product.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- UPI and payment gateway
- Tally export
Questions owners ask before a demo.
Can I work out paint quantity from the measurements?
Yes. Quantity comes from the measured area, the number of coats and the coverage you use for each product. The coverage figures are yours to set.
Does it handle interior and exterior painting?
Yes. Interior walls, ceilings, exterior faces, wood and metal are measured and priced as separate surface types, each with its own rate and coats.
Can I bill by stage instead of one bill at the end?
Yes. You set the stages for each job, such as advance, after primer and on completion, and each bill is raised against the quotation.
Can it track my painters across several sites?
Yes. Crew days are marked per site, so wages and site labour cost both come from the same attendance record.
Can it keep my paint dealer account?
Yes. Purchases, tins sent to sites and payments to each dealer are recorded, so the balance owed is visible. How the dealer prices tinting and returns is between you and the dealer.
Does it send GST invoices?
Yes, where you charge GST. Which rate and treatment apply is for your accountant to advise, and the GST fields follow that advice.
Can the figures reach Tally?
Not built in. Bills, payments and dealer balances can be exported for your accountant. Whether a direct Tally link is worth building is confirmed during scoping.
Can my existing clients and quotations be moved over?
Yes. Your register or spreadsheet of clients, open quotations and running sites is loaded in, and you check it line by line before go-live.
Who owns the data?
You do. Taking your records with you if you leave is covered in the written proposal, ahead of the first day of work.
What does it cost?
No price is published. It depends on the crews, sites and set-up, so a demonstration comes first and the cost follows as a written proposal.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Written for this trade.
Practical notes on running the business, not product marketing.
How to Automate a Painting Contracting Business
A practical order for moving a painting contractor’s enquiries, measurements, quotations, crews, purchases and stage bills off notebooks into one system.
Learn moreHow Do Painting Contractors Manage Measurements, Estimates and Stage Billing?
How painting contractors can keep measurement sheets, quotations by area and coat, and stage bills on one record, so the scope and the money always match.
Learn moreBusinesses that use this.
Related products.
See Painting Contractor Management Software with your own data.
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