One connected system for projects, drawings, approvals, site visits and stage billing.
Run an architecture practice in one system. Each project carries its site, plot and built-up details, the stage it now sits at and the consultants working on it. Drawings are numbered and revised in a register, issued sets are acknowledged, approval submissions and queries are logged, and site visit notes reach the contractor. Stage bills follow the fee agreed with the client.
- Your project list, drawing numbers and design stages entered as your office names them
- Client, consultant and contractor records migrated from your folders and sheets
- Stage names, authorities and consultant lists updated by GullySystem staff whenever the studio asks
Architecture Firm Management Software is a practice system that GullySystem sets up for architects. Single-architect studios, small firms with project architects and draughtsmen, and practices that also supervise site work all run it. It holds projects with plot and built-up details, numbered drawing revisions, approval submissions to authorities, consultant lists and site visit reports. Each bill matches the fee agreed for that stage.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and brief
An owner or builder walks in with a plot and a requirement. The site address, plot area, rooms wanted and the appointment terms are recorded against a new project.
- 2
Concept and schematic design
The studio prepares site analysis, concept options and schematic plans. Each drawing takes a number in the register, and the client’s comments are logged against the option shown.
- 3
Approval submission
Submission drawings are prepared for the local authority and lodged with the forms your office uses. Each submission, query and reply is dated and kept with the project.
- 4
Detailed drawings and tender
Good-for-construction sets, services drawings, finish schedules and a quantity list are built up. Consultant inputs are logged as they arrive, and tender sets go out to contractors.
- 5
Construction stage
Site visits are logged with photographs, deviations and instructions for the contractor. Revisions raised on site are numbered and reissued to everyone holding the older print.
- 6
Stage billing and handover
A completed stage is marked, and a bill goes out for the amount set in the appointment. As-built drawings and the final set are handed over and recorded.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Projects and site records
Hold the plot, site address, survey or khata reference, plot and built-up area, building type and the appointment terms for each project.
Learn moreDesign stages and milestones
Move a project through concept, schematic, detailed design, good-for-construction and site stage, with the date each stage was reached.
Learn moreDrawing register and revisions
Number every plan, section, elevation and detail, and keep each revision with its reason, its author and its date in one register.
Learn moreDrawing issue and transmittals
Record which set went to the client, consultant or contractor, in what form, and whether receipt was acknowledged.
Learn moreClient approvals and sign-offs
Log the options shown to the client, the comments received and the drawing the client approved before the next stage opened.
Learn moreApproval submissions and queries
Keep the sets lodged with each authority, the papers that went with them, the queries raised and the replies your office sent.
Learn moreConsultant coordination
List the structural, plumbing, electrical and other consultants on a project, what each was asked for and what has arrived.
Learn moreSite visit reports and snags
Write the visit report on a phone with photographs, mark deviations from the drawing and raise snags for the contractor to close.
Learn moreMaterial and finish schedules
Keep finish selections room by room, with the make, shade and vendor, and the sample the client signed against each one.
Learn moreStage billing and fee recovery
Raise a bill when a stage is marked complete, record what the client has paid and show what each project still carries.
Learn moreStudio time and workload
Record the hours architects and draughtsmen spend on each project, and see who is carrying how many drawings this week.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Document Management
Plans, sections and details are filed in the drawing register with each revision’s reason, author and date, so the team finds the current sheet.
- Project Time Tracking
Architects and draughtsmen log hours against each project, and the studio head reads the week’s totals to see which job is drawing the most effort.
- Resource Allocation
Studio workload shows how many drawings each architect carries this week, so the principal assigns the next project to someone with room before promising a date.
- Project Timelines with Gantt Charts
Each project moves through concept, schematic, detailed design, good-for-construction and site stage on a calendar, with the date every stage was reached recorded.
- Workflow and Approvals
Design options shown to the client, their comments and the drawing finally approved are logged, and the next stage opens only after that sign-off.
- Project Document Management
Each drawing set issued to a client, consultant or contractor is recorded with its form and acknowledgement, showing who holds which revision.
- Invoice Management
Marking a design stage complete lets the accounts team raise its fee invoice, record client payments and see what each project still carries.
- WhatsApp, SMS and Email Notifications
Transmittal records drive the messages that tell clients, consultants and contractors a new drawing set has been issued and ask them to acknowledge receipt.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Architecture Firm Software Views for Principals and Architects
Each person in a practice sees the part of the project record their own work needs.
Learn moreReports for Architecture Firm Principals and Partners
These reports come from the drawing register, site visits, submissions and stage bills already entered.
Learn moreArchitecture Firm Software Connections to WhatsApp and Tally
The studio system connects to the messaging, payment and accounting tools a practice already uses.
Learn moreOne system, each person sees their part.
For principals and partners
See every project by stage, drawings awaited, approvals pending, site visits made and the fees still to come in.
For project architects
Open your own projects, the drawing register, consultant inputs awaited, client comments and the snags raised on your last visit.
For draughtsmen
See the drawings assigned to you, the revision asked for, the reason it was raised and the date it is wanted.
For liaison staff
Carry the submission list, the queries open with each authority and the papers every set is expected to include.
For accounts staff
Read the stages marked complete, raise stage bills, record receipts and follow what each client still carries.
The numbers the owner asks for.
- Projects by design stage and architect
- Drawings issued and revisions pending
- Approval submissions and queries open
- Site visits made and snags closed
- Consultant inputs awaited by project
- Stage bills raised and fees outstanding
- Studio hours by project and person
Who this is built for.
- Single-architect practices working from a home studio
- Small firms with a few project architects and draughtsmen
- Practices designing houses, apartment buildings and layouts
- Firms working on commercial, institutional and industrial buildings
- Architecture firms that also supervise construction on site
- Practices with studios in more than one city
When it is not the right choice.
- A single architect doing one small house at a time may find a drawing folder and a diary enough.
- An interior studio measuring, detailing and executing site work will find Interior Design Management System closer.
- A contractor building what others design should look at Construction Project Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- UPI and card payments
- Tally export
- Cloud drive for drawing files
Questions owners ask before a demo.
Is it only for architecture firms?
Yes. Projects, drawing revisions, approvals and stage billing are set up around the way a practice works. An interior studio can ask about the Interior Design Management System instead.
Can it hold our drawing numbering?
Yes. Your own numbering for plans, sections, elevations and details is entered as the studio writes it, and revisions sit under each number.
Are drawing files stored in the system?
Files can be uploaded against their register entry. Whether they stay in GullySystem or in a cloud drive you already pay for is decided with you.
How are approval submissions handled?
Each set lodged, query raised and reply sent is dated and kept with the project. What an authority accepts is for that authority to decide.
Can site visits be written from the phone?
Yes. The visit report, photographs, deviations and snags are entered on site, and the contractor gets the snag list.
Are consultant drawings tracked?
Yes. What each structural, plumbing or electrical consultant was asked for, and what has come back, is listed against the project.
Can bills follow our fee stages?
Yes. The stages written into your appointment letter are set up as they stand, and a bill is raised once a stage is marked complete.
Does it do quantity estimation and costing?
Only a quantity list read off the drawing schedules. Rate analysis and contractor costing are separate work, and whether they are built is settled during scoping.
Will billing figures go into Tally?
Not built in. Your accountant can read billing and receipts inside GullySystem. An export to Tally is priced once the ledger names are settled.
Do we need this for a two-person practice?
Perhaps not yet. With two or three projects running, folders and a drawing list may serve. A free technology audit can say so plainly.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
See Architecture Firm Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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