Stage Billing for Architecture Firms
Fees come in stage by stage, not all at once. A bill is raised when a stage is marked complete, and what each client still owes sits on one screen.
What a bill carries
From stage to receipt
Accounts staff see stages marked complete and raise the bill from the project record. The invoice goes to the client by mail or WhatsApp. A receipt is entered when the money arrives, and the project then shows what is still outstanding against each stage. Partners read the recovery list weekly. Reminders go from the same screen.
What the practice watches
What stays with the client and the accountant
- The fee stages and amounts written into your appointment letter
- How tax is applied on fees and on reimbursables
- Who may raise, revise or cancel a bill
- Whether reminders reach the client without someone pressing send
Frequently asked questions
Does it decide the tax on our fees?
No. How your invoices are taxed is a matter for the practice’s accountant, and the system prints what they set.
Can one bill cover two stages?
Yes. Stages are billed together where the client has agreed, and both are shown on the invoice.
Are advances handled?
Yes. An advance taken at appointment is recorded and set off against the stages as they are billed.
Can clients pay online?
Yes, where a UPI or gateway link is set up. Which provider you use is confirmed during scoping.
Tell us what you need.
Send a short brief and one of our engineers will come back to you within one business day.
- No obligation
- A reply within one business day
- Your details stay private