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GullySystem
Media · Software for animation studios

Move every shot from layout to final render with its artist, its notes and its cost.

Animation studios make a film or series from hundreds of shots, each passing through layout, animation, lighting and compositing. The software holds the shot list, asset library, artist bookings, retake notes and render hours against the production bid, so a delayed shot shows before the delivery date.

At a glance

An animated production is a pipeline. A storyboard becomes an animatic, the animatic becomes a list of shots, and every shot needs characters, backgrounds and props that must be built first. Each stage belongs to a different artist, often a freelancer on a short contract who joins in the middle of the production and leaves before the final render.

Most studios follow shot status on a spreadsheet and chase notes in chat. The director knows a shot is late only when the compositor asks where it is.

How the work runs today

The producer prices the job by episode, minute or shot, and the production manager breaks the script into sequences and shots. Art directors approve character designs and colour keys. Modellers, riggers and background painters build the assets, and each one is versioned so that nobody animates with an outdated rig.

Animators receive a shot with its layout, its audio and its notes. They submit a blocking pass, a spline pass and a polish pass, and the director reviews each in a daily session. Retakes go back with a note and a frame number. Some come back twice. Lighting, effects and compositing follow, and heavy scenes queue on a render farm that charges for hours.

The studio books artists by week, tracks timesheets for freelancers and reports cost to the client on milestones. Voice sessions, music and final mix run in parallel with picture, each with its own studio booking, its own takes and its own approval from the director. At the end, the delivery package goes out in the formats the broadcaster or platform asked for.

Where it breaks

What goes wrong for animation studios without a proper system.

Shot status lives in a spreadsheet

A coordinator updates the sheet each evening, after a shot has already moved a stage, so the supervisors plan the next morning from rows that are no longer true.

Assets are used in the wrong version

A rig is fixed after the character’s costume changes. Two animators work on shots with different versions, and the difference surfaces in review.

Retake notes are scattered

The director’s note is spoken in a review, written in chat and typed again by a coordinator. The artist receives it a day later. The shot slips.

Artist bookings clash

A freelance animator is promised to two shows for the same fortnight. The conflict is found when one of them does not arrive. Schedules slide.

Cost per shot is unknown until the end

Hours are tracked by week and render charges arrive on a monthly invoice. The bid is compared with actual cost only after the last shot is delivered.

What the software does

What we would build for animation studios.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Bid and budget by shot

Price the job by minute, episode or shot, and compare artist hours and render charges with that bid as work proceeds.

Script, storyboard and animatic

Hold each sequence from script breakdown to board and animatic, with the approved version and its running time.

Shot list and status board

List every shot with its stage, artist, frame count, due date and retake count in one grid.

Asset library and versions

Track characters, props, backgrounds and rigs with their versions and the shots that use each one.

Artist booking and timesheets

Plan staff and freelancers week by week, record hours against each shot, and see who has room before a delivery date is promised.

Review notes and retakes

Record director and client notes against a shot and frame, assign the retake and show it when resubmitted.

Render queue and delivery

Log render hours per shot and tick the formats, audio and subtitles the client asked for at delivery.

Before you talk to a supplier

A requirements checklist for animation studios.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for animation studios.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Animation Studio Management Software

Shot lists, asset versions, artist bookings, timesheets, retake notes, render hours, cost against the bid and delivery packages for animation studios.

See the product
Solutions inside

The business modules animation studios use most.

Each one is also available on its own, or inside a system built for you.

How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Common questions

Questions animation studios ask before they call.

Does it replace our shot-tracking tool?

It can. If you already use a pipeline tool, we can read its shot list in, so the studio side of bids, bookings and cost sits beside it.

Can it store the scene files and renders?

No. It holds the records and links to your storage, so an artist opens the shot record and finds the right file path without files being copied.

We use freelancers in several countries. Can they log hours?

Yes. Freelancers get a limited login to log time against shots and to see their own bookings. Each person has a rate and currency.

Is it for a feature film only?

No. Series, commercials, explainers and game cinematics all follow shot lists. The set-up differs, and we adapt the stages to what you actually produce.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

Category

Part of a wider group.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

  • No obligation
  • A reply within one business day
  • Your details stay private

Start with your requirements

Seven short steps that tell us what you need. An engineer reads them before getting in touch.

Share your requirements