One system for shots, assets, artist bookings, retakes, render hours and delivery.
Manage an animation studio in one system. Each production carries a script breakdown, a shot list and an asset library, with every shot moving through layout, animation, lighting and compositing. Artists are booked by week, hours and render charges are logged against shots, and director notes become retakes with a frame reference. Producers see cost against the bid while the work is still open.
- Pipeline stages, shot statuses and rate cards entered as your studio works
- Shot lists and artist rosters imported from your current sheets
- Edits to stages, forms and reports handled by GullySystem staff when asked
Animation Studio Management Software suits studios making a short or a full series. Each production holds its bid, script breakdown, shot list, asset versions, artist bookings, review notes, render hours and delivery package. A late shot or an overspent sequence is flagged while artists can still be rebooked.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Bid and set-up
The producer prices the job by minute, episode or shot, and the production is opened with its pipeline stages and a rate card.
- 2
Script and boards
The script is broken into sequences and shots. Storyboards and the animatic are saved as versions with the director’s approval.
- 3
Asset build
Characters, props and backgrounds are assigned to modellers, riggers and painters, then published as versions that shots can use.
- 4
Shot production
Each shot is assigned to an artist and moves through layout, animation, effects, lighting and compositing, with hours logged at each stage.
- 5
Review and retakes
Notes from the director and the client are recorded against the shot and frame, and the retake returns to the artist.
- 6
Delivery
Renders, audio, subtitles and metadata are checked against the client’s specification, and final cost is compared with the bid.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Estimate/Quotation Management
The studio prices a production by minute, episode or shot, and revisions to the bid are kept so later changes can be explained.
- Work Order Management
Each shot is a job with an artist, a stage, a due date and a retake count, and its move to the next stage is recorded.
- Resource Allocation
Staff and freelancers are booked by week and skill, so a producer sees who is free before promising a delivery date.
- Project Time Tracking
Artists log hours by shot and stage, and each entry takes the artist’s rate, giving a cost per shot at any moment.
- Project Timelines with Gantt Charts
Sequences from boards to final render sit on one calendar, and a late animatic shifts the dates of every shot behind it.
- Project Document Management
Rigs, textures and backgrounds are filed with their version history, and a new version flags the shots still using the old one.
- Workflow and Approvals
A shot passes a review only when the director approves it, and a rejected shot returns to its artist with the noted frames.
- Invoice Management
Invoices are raised when a contract milestone is reached, such as animatic approval or an episode’s delivery, and payments are matched against them.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For producers
See cost against the bid, shots behind schedule, artists booked and invoices due on milestones.
For production managers and coordinators
Keep the shot grid, assign artists, chase retakes and check which assets are ready.
For directors and supervisors
Run review sessions, write notes against frames and see how many retakes each sequence has used.
For artists
Open assigned shots with layout, audio, notes and the latest asset versions, and log hours as you work.
For pipeline and render technicians
Monitor render jobs, farm hours and the shots queued, and record failures for resubmission.
The numbers the owner asks for.
- Bid against actual cost by sequence
- Shots by stage and past due
- Retakes per sequence and artist
- Artist bookings and free capacity
- Render hours and farm charges by shot
- Freelance hours payable by period
- Delivery checklist status by client
Who this is built for.
- Studios making animated series for broadcasters and platforms
- Feature film animation teams
- Commercial and explainer animation houses
- Game cinematic and cutscene studios
- 2D, 3D and stop-motion production companies
- Outsourcing studios that animate shots for other studios
When it is not the right choice.
- A one-artist studio making occasional short pieces can manage with a task list and a timesheet.
- A studio that only needs a render manager and file versioning will find a pipeline tool fits that part better.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Spreadsheet import
- Accounting export
- Cloud storage links
- Calendar
- Chat notifications
- Shot-tracking tool import
Questions owners ask before a demo.
Is this a pipeline tool or a studio management system?
A studio system. It holds bids, shots, bookings, notes and cost. Your modelling, animation and compositing software, and the files they produce, stay where they are.
Can it work with 2D and 3D productions?
Yes. Stages, shot fields and asset types are set for your technique, so a hand-drawn series and a 3D feature each get their own set-up.
How are retakes tracked?
Each note is tied to a shot and frame, assigned to an artist and kept open until a new version is submitted and accepted by the reviewer.
How does it handle freelancers abroad?
They log hours against shots with a limited login. Rate and currency are held per person, and the list of amounts payable is exported to your accounts.
Can we see cost per shot?
Yes. Hours at each artist’s rate and render charges are added per shot, then rolled up by sequence and episode against the bid.
Can we import an existing shot spreadsheet?
Yes. Rows are mapped to shots, stages and artists during set-up, and the coordinator reviews the loaded grid before the first review session.
What do voice actors and sound studios need?
A session record with the lines, the actor, the take chosen and the delivery of audio files. Booking and fees follow the same pattern as artists.
Who owns our production data?
Your studio does. Shot grids, review notes and bid sheets can be exported to spreadsheets, and the file layout is fixed before production begins.
What does it cost?
No price is listed. The proposal follows a demonstration and reflects the number of productions, the artists and how many pipeline tools must connect.
Do we need this for a very small team?
Perhaps not yet. A team with one show and five artists can run on a shot sheet, and the system pays off when several shows share the same artists.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Animation Studio Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
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