Follow a shoot from script breakdown and call sheet to the daily report and the budget.
Film production houses hold script breakdowns, schedules, cast and crew bookings, equipment and the budget in separate files. The software ties each scene to its shooting day, crew, kit, location and cost, and compares spend with budget as the shoot runs.
A production house makes a film, series, advert or branded video one project at a time, and each project means hiring a crew, renting kit and booking locations. Each project is a temporary organisation. Cameras roll across a fixed block of shooting days. After that the finished material goes to a buyer, a broadcaster or a streaming platform, each with its own delivery specification.
The paperwork behind this is heavy and scattered. Script breakdowns, the shooting schedule, call sheets, releases and the cost report are usually kept in different files by different people, and the files drift apart once the shoot begins.
Before the shoot, the line producer breaks the script into scenes and lists cast, props, locations and kit for each. The first assistant director builds the shooting schedule from that list, while casting and crew are booked with day rates and agreed terms. Every location needs a permit and release.
On a shooting day the second assistant director issues a call sheet with unit call times, scene order, cast pickups and weather. The script supervisor logs every take. Continuity notes, slate numbers and timecodes go onto paper or a tablet, and at wrap the office writes a daily report of scenes shot, pages, overtime and incidents.
Purchases and petty cash run all through the shoot, and the production accountant compares them with the budget each week. After wrap, picture and sound move through edit, grade and mix, and deliverables are checked against what the buyer or platform asked for.
What goes wrong for film production houses without a proper system.
What we would build for film production houses.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for film production houses.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for film production houses.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Film Production House Management Software
Script breakdown, shooting schedule and call sheets, cast and crew bookings, equipment and locations, daily reports, budget against actuals and deliverables for film production houses.
The business modules film production houses use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreCustom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the loaded result against known totals. Both systems then run side by side before cutover. Originals stay untouched.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions film production houses ask before they call.
Can we run several productions at once?
Yes. Each production has its own breakdown, schedule, crew and budget, while a producer can read all of them together and shared kit shows where it is booked.
Does it do scheduling like a dedicated scheduling program?
It orders scenes into shooting days and builds call sheets from them, and if your assistant directors prefer a specialist scheduling tool, its schedule can be imported.
Can it replace our budgeting spreadsheet?
Yes, for tracking. Budget lines, purchase orders and actual cost sit together. Your own chart of accounts and any financier’s reporting format are set up with your production accountant.
Does it handle payroll and union rules?
No. It records days worked, overtime and agreed rates and exports them, but payroll, tax and any guild or union rules stay with your payroll provider.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements