Take a commercial from the agency brief to the approved cutdowns and a closed job cost.
An ad-film company bids on briefs from agencies and brands, shoots in a few days, then spends weeks on edit versions and approvals. Bids, costs, talent terms and deliverables live in separate files. The product holds each job from brief to final invoice.
A commercial shoots quickly but bills slowly. Margins are thin. The brief arrives from an agency, the producer prices it, the director pitches a treatment, and the shoot lasts a few days. Then come edit versions, client changes and delivery in many lengths. Each adds cost.
Money moves in stages across the job. The bid, the awarded figure, supplier bills, talent usage terms and the final invoice are held by different people, usually in different files. Nothing lines up.
The executive producer receives the brief and the producer builds a costed bid with a line for the director, crew, equipment, locations, casting and a contingency. Once the job is awarded, the production manager books crew and kit, orders the set build, and runs the pre-production meeting with the agency and the client. Dates are fixed there.
Shoots are short. The shoot is planned day by day with call sheets, location permissions and talent bookings. Casting sessions, wardrobe and set build are recorded. Each booking carries a day rate. After wrap the editor produces the first cut, and the agency returns rounds of changes before the client approves.
Delivery is the last step. It means the master, cutdowns of different lengths for television and online, and clearance papers. Talent buyout terms set how long and where the spot may run, and extensions are billed later. Suppliers are paid against the job’s cost sheet. Accounts wait on it.
What goes wrong for ad-film companies without a proper system.
What we would build for ad-film companies.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for ad-film companies.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for ad-film companies.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Ad-film Company Management Software
Briefs and bids, job budgets, crew and kit booking, casting, talent usage terms, edit rounds, cutdowns and supplier bills for ad-film companies.
The business modules ad-film companies use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreCustom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the loaded result against known totals. Both systems then run side by side before cutover. Originals stay untouched.
Learn moreBusiness Intelligence and Reporting Tools
Business intelligence and reporting work joins accounting vouchers, CRM records and spreadsheet tabs inside Power BI, Metabase or Looker Studio, using metric definitions agreed in writing first. Role dashboards and scheduled packs follow. The model is documented. Your analyst can extend it. Share your requirements and we will say which tool fits.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions ad-film companies ask before they call.
Can it handle the bid before a job is awarded?
Yes. The costed bid is built line by line and kept with each revision. When the job is won, the agreed figure becomes the budget that supplier bills are checked against.
How does it keep track of talent usage rights?
Each performer’s term, territory and media are stored with the booking. A list of buyouts ending soon helps the producer raise extensions with the agency before the spot runs out.
Do we need it if we only make a few films a year?
Possibly not yet. If you shoot only a few commercials in a year, a cost sheet and a shared folder may be enough for now. It pays off once several jobs run at once and bids overlap with shoots.
What decides the cost?
Cost moves with the number of jobs open at once, the producers who log in and any link to your accounts package. Screens come first, then the proposal.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements